BOARD OF DIRECTORS MEETING
STATE OFFICE
January 23, 2011
The meeting was called to order by President, Bob Brantley at 9:10am.
The following were present and constituted a quorum: Michele Jenkins, Hans Pauling, Doug Gaddis, Don Mikell, Al Reid, Elliott Fayssoux, Allen Bishop, Rick Cunningham, Scott Halkett, and Jane Simmons.
Absent: Jill Simmons
Staff Present: Van Taylor, Bonnie Epperson, and Nancy Shultz
Don made a motion to
table the minutes until the next board meeting.
Allen seconded the motion.
THE MOTION PASSED
UNANIMOUSLY
PRESIDENT: Bob Brantley
· Upcoming Meetings to Attend:
o SC Youth Soccer Club Presidents' & Directors of
Coaching Meeting, 1/21/11, Irmo - State Office
o SC Youth Soccer Calendar/Rules Meeting, 1/22/11, Irmo -
State Office
o SC Youth Soccer B.O.D. Meeting,1/23/11,Irmo-SO
o USYS NCS-Series 2012 National Championships pre-planning
meeting #2 for USYS Site Visit, 1/27/11,
Rock Hill
o ODP Meetings-Review w/ Advisory Past-Chairman & staff,
State Office, tentative - 1/28/11 (W/A); Staff meetings- tentative - 1/31/11
& 2/4/11 (W/A)
o USYS NCS-Series 2012 National Championships US Youth Soccer
site-visit meetings, 2/2 & 2/3/11,
o USSF Annual General Meeting,
o
o
Note:
Matt Hooker, Walterboro Soccer Club, has been selected as Region-III Volunteer of the Year; he
is in the running for National Volunteer of the Year.
o
o SC Youth Soccer B.O.D. Meeting, 3/20/11, Irmo-SO
· Issues Encountered (To Date):
o Lawsuit (inherited) - Coastal District; insurance provider
is handling for us.
o State Office break-in, theft of property, and damages -
occurred on Christmas-Eve or Christmas night; insurance provider is handling
repairs and replacement of property; ADT security system is now installed.
·
Initiatives -
ongoing:
o Executive Director: job description finalized; schedule is:
B.O.D. approval 1/23/11; Advertise position after 1/26/11; Receive
applications/resumes, 1/28 - 2/28/11; 2-step Interview process, 2/28 - 3/15/11;
Selections meet BOD, 3/20/11; Hire selected candidate by 4/1/11.
o GOTSoccer Review, ongoing: meeting 2/24/11, later meetings
o ODP Program "overhaul" (ongoing)
o Player Development Program-PDP (U8-U10), (ongoing)
o Bylaws & Constitution "overhaul", (ongoing by
Rules & Compliance, membership will gain approval of all future B.O.D.
meeting minutes and Bylaw amendments)
o All B.O.D. meetings are "open", with roll call
votes
o New payroll company for paid staff-ABS Financial, Irmo
o New CPA firm, Tom Pietras, C.P.A., who will assist and
advise on contracts, sponsorships, and financial matters; also, handle audits,
check reconciliation’s, and tax filings.
· SC Youth Soccer Committees - effective 1/23/11:
o Rules & Compliance: Hans Pauling, Chairman, with
Charles Ballish Reguiero, Jane Simmons, Sharon Koenig
o Discipline & Appeals: Michele Jenkins, Chairman, with
appointed members as needed
o Budget: Rick Cunningham, Chairman, with Bob Brantley,
Michele Jenkins, Scott Halkett
o Cups & Games: Don Mikell, Chairman, with Elliott
Fayssoux, Al Reid, Jill Simmons
o Tournament Advisory Committee: Pearse Tormey, Chairman,
with Dennis Cook, William Coates, Don Mikell
o Recreation Committee: Douglas A. Gaddis, Chairman, with
Ralph Estep, Nate Yaeger, Corrado Berloffa, David Lindler, Michael Hunt
o Risk Management Committee: Michele Jenkins, Chairman, with
Scott Halkett, Rick Cunningham, Bob Brantley
o Coaching Committee: Van Taylor, Chairman, with Tripp
Miller, Kian Brownlee, Andrew Hyslop, Bill Martin, Kevin Roberts, Allen Bishop,
Scott Halkett
o Referee Advisory Committee: Helmut Tissler, Chairman, with
Dr Don Wilbur, Don Mikell, Richard Hazelwood, Kamran Azad
o Registration Committee: Jane Simmons, Chairman, with Elaine
Simpson, Nanci Speer
o ODP Advisory Committee: Van Taylor, Chairman, with Ralph
Lundy, Kian Brownlee, Andrew Hyslop, Ginio Volpe, NielWelborn, Bill Martin,
Allen Bishop
o TOPSoccer Committee: Douglas A. Gaddis, Chairman, with
Richard DeLap
o Soccer Across
o Premier League: Don Mikell
o Special Events: Jane Simmons, Chairman, with Hans Pauling,
Nancy Shultz, Bonnie Epperson
o Hall-of-Fame / Pioneer-of-Game: Bob Brantley, Chairman,
with Van Taylor, Stewart Gamble
o Communications: Michele Jenkins, Chairman, with Nancy
Shultz
o Field Development: Rick Cunningham, Chairman
o Club Development: Jane Simmons, Chairman
o Executive Director / Director of Coaching Committee:
Michele Jenkins, Chairman, with Bob Brantley, Rick Cunningham, Scott Halkett
o Publix Committee:
Bob Brantley, Chairman, with Don Mikell, Michele Jenkins, Bonnie Epperson
o SCORE Committee: Rick
Cunningham, Chairman, with Don Mikell, Allen Bishop, Bonnie Epperson, Nancy
Shultz, Tripp Miller
·
Open Board of
Director's Position: (Declare Vacant 1/23/11)
VICE PRESIDENT: Michele Jenkins
·
Talking with Pullen
Insurance – not looking for an increase in insurance coast at this time
·
No hearings at this
time, some complaints being worked on
SECRETARY: Scott
Halkett
TREASURER: Rick
Cunningham
CUPS & GAMES: Don
Mikell
Don made a motion to accept the amended design submitted by
THE MOTION PASSED UNANIMOUSLY
Don made a motion to pay the entry fee for the teams going
to the Region III Presidents Cup Tournament.
Jane seconded the motion.
THE MOTION PASSED UNANIMOUSLY
Don made a motion to budget $450 for banners for the PMSL
Champions. Michele seconded the motion.
THE MOTION PASSED
Roll call vote for the Bob Brantley Publix Challenge Cup
was called. (See attached vote).
Roll call vote for the
Roll call vote for the Kohls/Publix Palmetto Cup was
called. (See attached vote).
Don made a motion to pay the entry fee for the teams
participating in the Southern Regionals. Jane seconded the motion.
THE MOTION PASSED UNANIMOUSLY
Don made a motion to pay for 60 banners for teams attending
the Southern Regionals. Doug seconded
the motion.
THE MOTION PASSED UNANIMOUSLY
Don made a motion to change the present fee of $350 for
state cup to $450 for PMSL and Premier league teams not in the SCSCL; to raise
the league fees for the PMSL from $350 to $400; and to raise the league fees
for the SCSCL from $550 to $650. Jane
seconded the motion.
THE MOTION PASSED UNANIMOUSLY
Scott made a motion to maintain the present remuneration
until reviewed at the end of the current contract. Jane seconded the motion.
THE MOTION PASSED UNANIMOUSLY
Elliott made a motion to have a yearly review conducted by
the executive committee with the league administrator following spring
season. Jane seconded the motion.
THE MOTION PASSED UNANIMOUSLY
REGISTRAR: Jane
Simmons
January
2010 January
2011
Total
Player Count 17,305 15,569
Piedmont
District 4,914 5,103
Midstate
District 7,959 6,907
Coastal
District 4,431 3,559
Classic
Players 4,868 5,028
Academy
Players
1,658
1,532
Recreation
Players 10,779 8,441
PIEDMONT DISTRICT COMMISSIONER: Elliott Fayssoux
MIDSTATE DISTRICT COMMISSIONER: Al Reid
COASTAL DISTRICT COMMISSIONER: Jill Simmons
STATE ODP ADMINISTRATOR:
Allen Bishop
RULES & COMPLIANCE:
Hans Pauling
Hans made a motion to
accept amended revisions to League and Cup Rules presented at the planning
meeting. Al seconded the motion.
THE MOTION PASSED
UNANIMOUSLY
Hans made a motion
whereas due to a lack of club and member participation in the nominations of
both Adult and Young Referee of the Year for South Carolina Youth Soccer; that
SC Youth Soccer adopt the following provision:
SC Youth Soccer will solicit nominations for Young Referee of the Year
(Male/Female) from the membership each year by the first Saturday in January
for the current season. Nominees will be
voted on at the BOD Planning Meeting in January in the same year. Don seconded the motion.
THE MOTION PASSED
UNANIMOUSLY
Hans made a motion to
eliminate the Adult Referee of the Year.
Don seconded the motion.
THE MOTION PASSED
UNANIMOUSLY
STATE YOUTH
RECREATION DIRECTOR: Doug Gaddis
MEMBER AT LARGE:
STAFF REPORTS:
DIRECTOR OF COACHING
& PLAYER DEVELOPMENT: Van Taylor
ADMINISTRATIVE
ASSISTANTS: Nancy Shultz/Bonnie Epperson
MODIFICATION TO THE
CONSTITUTION & BYLAWS
UNFINISHED BUSINESS:
Jane made a motion to
utilize a new CPA, Tom Pietras. Don
seconded the motion.
THE MOTION PASSED (6
FOR/4AGAINST)
Scott made a motion
to research utilizing backup companies for our computers. Allen seconded the motion.
THE MOTION PASSED
UNANIMOUSLY
ELECTIONS:
NEW BUSINESS:
Michele made a motion
to approve the 2011/2012 Calendar as amended.
Hans seconded the motion.
THE MOTION PASSED
UNANIMOUSLY
Jane made a motion to
accept the committees as Bob recommended at the planning meeting. Scott seconded the motion.
THE MOSTON PASSED
UNANIMOUSLY
Michele made a motion
to accept the list that Van submitted of head coaches for ODP. Doug seconded the motion.
THE MOTION PASSED
UNANIMOUSLY
Michele made a motion
that the Executive Committee move forward with job description of Executive
Director and will submit timeline to start interview and hiring process. Doug seconded the motion. An Executive
Director Selection Committee was appointed to consist of Scott Halkett – Chairman, Rick Cunningham, Al Reid, Elliott Fayssoux, and Hans Pauling.
THE MOTION PASSED
UNANIMOUSLY
Hans made a motion to
accept the continued development of the Policy & Procedure Manual. Allen seconded the motion.
THE MOTION PASSED
UNANIMOUSLY
Michele made a motion
to adjourn. Doug seconded the motion.
The meeting was adjourned at 4:10 pm.
Respectfully submitted,
Scott Halkett
Secretary