SOUTH CAROLINA YOUTH SOCCER                                                       APPROVED 3/22/09

BOARD OF DIRECTORS MEETING

HILTON GARDEN INN

CHARLESTON, SC

January 25, 2009

 

The meeting was called to order by President, Steve Ballentine at 10:55 am.

 

The following were present and constituted a quorum: Steve Cothran, Jane Simmons, Doug Gaddis, Doug Bennink, Mary Bynum, Fred Bieber, Michele Jenkins, Barry Bynum, Rick Cunningham, Cathy Ballentine, Sharon Bieber, and Bob Brantley.

 

Staff present: Van Taylor and Nancy Shultz

 

Guest present: Jill Simmons, Coastal District Vice Commissioner

 

Bob made a motion to accept the minutes from the October 19, 2008 SC Youth Soccer BOD meeting as amended.  Doug seconded the motion.

 

THE MOTION PASSED

 

Jane made a motion to accept the minutes from the November 7, 2008 special meeting.  Michele seconded the motion.

 

THE MOTION PASSED

 

PRESIDENT: Steve Ballentine

 

·        Publix sponsorship contract renewal being completed.

·        The following will be attending the US Youth Soccer Workshop in San Jose, CA as required attendees: Mary, Steve C., Cathy, Michele, Barry, Steve B., Jane, and Sharon.

 

VICE PRESIDENT: Barry Bynum

 

·        Barry will contact Pat Pullen regarding Columbia United’s insurance questions.

 

SECRETARY: Doug Bennink

 

·        Newsletter articles due by March 1st.

 

TREASURER: Rick Cunningham

 

·        Distributed and discussed financial report.

·        BOD & Staff budgets due to Doug B. by March 1st.

 

CUPS & GAMES: Steve Cothran

 

·        Two pending State Cup hearings.

 

Steve Cothran made a motion to approve the amended red card ejection notice.  Doug seconded the motion.

 

THE MOTION PASSED

 

Steve Cothran made a motion to insert the wording pertaining to the red card ejection notice and amended the “dismissals” section in the SCSCL Rules, Palmetto Classic League Rules, President’s Medal League Rules, American Cup Manual, Palmetto Classic Cup Manual, President’s Medal Cup Manual and Challenge Cup Manual. Doug seconded the motion.

 

THE MOTION PASSED

 

Steve Cothran made a motion to name one of our State Cups in honor of Bob Brantley.  Doug seconded the motion.

 

THE MOTION PASSED

 

Steve Cothran made a motion to add the Publix Recreation Cup under the American Cup Manual Rules.  Fred seconded the motion.

 

THE MOTION PASSED

 

Steve Cothran made a motion to not increase state cup or league entry fees for the next seasonal year.  Bob seconded the motion.

 

THE MOTION PASSED

 

REGISTRAR: Jane Simmons

 

Bob made a motion to accept the changes to the SC Youth Soccer Rules as presented.  Doug seconded the motion.

 

THE MOTION PASSED

 

·        Discussed Demosphere

o       Invoice

o       Player Count

o       Meeting via phone conference and at the workshop in March

·        Player Registration Numbers:

o       Total                17,203

o       Piedmont            5,323

o       Midstate             7,629

o       Coastal               3,914

o       Out of State           337

o       Recreation        12,475

o       Classic               4,728

 

Jane made a motion not to increase or modify any player registration fees for the 2010/2011 seasonal year.  Bob seconded the motion.

 

THE MOTION PASSED

 

PIEDMONT DISTRICT COMMISSIONER: Michele Jenkins

 

·        Discussed various Upstate Soccer Association issues.

·        Discussed Lakeland Toros issue regarding non certified coach.

·        Discussed being unable to contact ALFA to obtain player releases.  Michele will handle.

 

MIDSTATE DISTRICT COMMISSIONER: Sharon Bieber

 

·        Sharon requested that the board review player fee structure for U6-U10 players.

·        Sharon will direct Ron Tryon (Columbia United FC) to contact Barry regarding insurance issues with the YMCA.

·        Discussed clubs hosting cups allow all teams the use of club facilities.

·        Discussed voting rights for clubs.  This requires a bylaw change.  Sharon will submit possible bylaw change.

 

COASTAL DISTRICT COMMISSIONER: Cathy Ballentine

 

·        All Coastal District issues were discussed at the planning meeting.

·        Cathy resigned her position effective January 26th.  Cathy will maintain her committee positions. Jill Simmons, Coastal District Vice Commissioner will fill the vacancy for the remainder of the term. 

 

STATE ODP ADMINISTRATOR: Mary Bynum

 

·        Noted that ODP has great staff and volunteers working for them.

·        Boys ODP program doing well in the Region.  92 Event in Louisiana was a success

·        June 11-14 will be the 97 Girls Subregional Event at USC Upstate.  Teams from Tennessee, Georgia, Alabama, North Carolina and South Carolina will attend.

 

RULES & COMPLIANCE: Bob Brantley

 

·        Discussed meetings with CESA and Lakeland Toros.

·        Discussed transfer rule with Mt. Pleasant Soccer Club.

·        Discussed red card concerns.

 

MODIFICATION TO THE CONSTITUTION & BYLAWS:

 

·        Deadline is April 22, 2009 for proposed amendments to the bylaws.  Proposed amendments are to be sent to Bob Brantley with copies to Steve Ballentine.

 

STATE YOUTH RECREATION DIRECTOR: Doug Gaddis

 

·        Discussed US Youth Soccer Month Events.

o       Van will contact various college coaches

o       Doug will contact  ETV and US Youth Soccer

o       Doug will submit updates, and report progress at March BOD meeting

o       Doug will finalize plans for events at the June BOD meeting.

o       Soccer Start is now called Soccer Across America.

 

 

 

MEMBER AT LARGE: Fred Bieber

 

·        Discussed referee issues

o       Assignors

o       Courses

o       Responsibilities

 

SC YOUTH SOCCER COMMITTEE REPORTS:

 

·        Coaching Committee

o       A meeting will be scheduled to discuss changes to the recruiting violation rules and promotion/relegation to state leagues will be held.

 

STAFF REPORTS:

 

DIRECTOR OF COACHING & PLAYER DEVELOPMENT: Van Taylor

 

·        Discussed hosting “C” License course – waiting on confirmation from US Youth Soccer.

·        Youth Module Course is scheduled for February 7th.

·        Coast FA is requesting to host and “E” certification.

·        The DOC position and Technical Director position are open at US Youth Soccer.

·        Working with ODP goalkeeping at the Regional level.

 

ADMINSTRATIVE ASSISTANT: Nancy Shultz

 

·        Discussed outstanding club registration fees.

·        District Commissioners will be notified on which clubs are delinquent.

·        Discussed issues with Spartanburg Arsenal outstanding fees.

 

UNFINISHED BUSINESS:

·        No bid was submitted to host the 2009 National President’s Cup.

·        Discussed payment of fines for clubs missing the President’s Workshop- commissioner to work with Bonnie to get invoice sent.

·        Registrar’s Committee positions are filled:  Nanci Speer – Piedmont, Elaine Simpson – Midstate, and Robin Sauter – Coastal.

 

ELECTIONS:

 

·        None

 

NEW BUSINESS:

 

·        Discussed 2009/2010 SC Youth Soccer calendar.

 

Bob made a motion to approve the 2009/2010 SC Youth Soccer calendar.  Barry seconded the motion.

 

THE MOTION PASSED

 

·        Fred requested the rule regarding player pass check in be digitally sent to him.

·        Discussed putting completed permission to host forms on the website w/ the tournament listing.

·        Discussed link on website for coaches to report referee issues.  Steve Cothran will bring a rough draft to the next BOD meeting.

·        Discussed website issues.

·        Nancy will send out equipment inventory list to board to be updated.

·        The Board thanked Cathy for all her hard work as Coastal District Commissioner.

 

Jane made a motion to adjourn.  Michele seconded the motion.

 

THE MOTION PASSED

 

The meeting was adjourned at 2:00 pm.

 

Respectfully submitted,

 

 

Doug Bennink

SC Youth Soccer Secretary