BOARD OF DIRECTORS MEETING
January 25, 2010
The meeting was called to order by President, Steve Ballentine at 10:24 am.
The following were present and constituted a quorum: Jane Simmons, Michele Jenkins, Don Mikell, Rick Cunningham, Mary Bynum, Bob Brantley, Doug Bennink, Fred Bieber, Doug Gaddis, Sharon Bieber and Elliott Fayssoux.
Board Members not in attendance: Jill Simmons
Staff Present: Van Taylor and Nancy Shultz
Guest Present: Justin Collett
Bob made a motion to
approve the minutes from the October 18, 2009 SC Youth Soccer BOD meeting as
amended. Doug seconded the motion
THE MOTION PASSED
PRESIDENT: Steve Ballentine
v Discussed Score contract renewal
o Steve and Michele will meet with Score at the US Youth Soccer Workshop.
o Present contract expires August 2010
o Doug G. will contact Score for give a ways for US Youth Soccer Month
v Discussed Publix sponsorship - proposed distribution of new tents/banners to each district.
v Distributed list of SC Youth Soccer committees
Bob made a motion to
appoint Don Mikell as the Region III Premier League Representative. Doug G. seconded the motion.
THE MOTION PASSED
Bob made a motion to
accept committee appointment list as amended. Michele seconded the motion.
THE MOTION PASSED
v Discussed status of USSF appeals
v Discussed USSF World Cup Bid Participation proposal
v
Steve and Michele will attend the USSF AGM
February 5-6 in
v
Steve, Michele, Jane, Don, Mary, Bob and Van
will attend the US Youth Soccer Workshop February 25-28 in
v Discussed Report from the January 9th meeting with club presidents and DOC’s. Each item on this report was discussed in detail at the planning meeting.
Michele made a motion
to go into executive session to discuss the grievance complaint filed by US
Club Soccer and AYSO against US Youth Soccer, SC Youth Soccer and four other
State Associations.
THE MOTION PASSED
Michele made a motion
to go out of executive session.
THE MOTION PASSED
VICE PRESIDENT: Michele Jenkins
v The Salvation Army of Greenville (Club 107) received a “Footprint Fields” grant for the construction of field turf soccer fields.
v Discussed hearings.
v Thanked Elliott Fayssoux and Sharon Bieber for their assistance with awards presentations at the SC Youth Soccer Publix Bob Brantley Challenge Cup at Manchester Meadows.
v
Attended the 16th Annual MLK Youth
Soccer Fun Day on January 18, 2010 at the
v Withdrew medical insurance waiver proposal.
v
Fined the following clubs $250 for non-submittal
of the SC Youth Soccer Compliance Form:
Cherokee County Soccer Club, Lancaster Soccer Club, James Island Youth
Soccer Club, Bridge-Coastal United Futbol Club,
Hilton Head/Bluffton Soccer Club, and North Area Soccer Association. Lower
State Youth Soccer Association,
SECRETARY: Doug Bennink
v E-blast articles are due March 1, 2010. Copy of article to be sent to Doug B, Steve and Richard Wright.
TREASURER: Rick Cunningham
v Distributed and discussed financial report.
v W-2’s have been mailed to SC Youth Soccer employees. 1099’s for contract employees will be mailed soon.
v Financial audit and Federal 990 form have been completed and posted on the website.
v Applied for exemption for personal property taxes based on 501c3 status.
v Checking on sales tax status for organizations with 501c3 status.
CUPS & GAMES: Don Mikell
v Thanked everyone for their work at the fall state cups.
v
President’s Cup champions all planning on
attending the Region III President’s Cup in
v 85 teams registered to compete in the spring leagues. League matches start next weekend. Schedules are posted on the website.
v Forming a committee that will consist of the District Commissioners and 1-2 coach representatives from each district chosen by the District Commissioners’ to consider issues and possible format changes for the President’s Medal Cup. The committee will present its recommendations at the March BOD meeting.
v Forming a committee consisting of Michele, Steve and himself to create a survey for membership regarding strategic planning. Survey to be sent out in February. Will present the survey results at the March BOD meeting.
v Discussed updating forms, league and cup rules in the manual.
Don made a motion for
SC Youth Soccer to pay the entry fee for all SC
THE MOTION PASSED
Don made a motion for
SC Youth Soccer to pay the entry fee for all teams representing SC Youth Soccer
to the 2010 Region III President’s Cup in Hendersonville, TN. Doug G. seconded the motion.
THE MOTION PASSED
Don made a motion to
make red card tracking procedures consistent between all league and cup rules
to include that the notice must be completed and submitted within 3 days of the
match and that a $200 penalty will occur if a coach/assistant coach/club coach
is ejected. Elliott seconded the motion.
THE MOTION PASSED
Don made a motion to
eliminate the coach’s meeting at state cup and that failure of a team to
participate in the designated state cup registration procedures will result in
forfeiture of their bond.
THE MOTION PASSED
v Discussed state cup hosting clubs having a practice field available on Friday night upon request.
v Discussed the Bob Brantley Publix Challenge Cup having a fourth official for the semi-finals and final matches.
Don made a motion to
continue using a fourth official at the Bob Brantley Publix Challenge Cup for
the semi-final and final matches. Doug
G. seconded the motion.
THE MOTION PASSED
v Discussed referee assessments at state cup matches.
Don made a motion to
continue allowing referee assessments to be conducted at all youth league and
cup play matches. Doug G. seconded the
motion.
THE MOTION PASSED
Don made a motion to
increase the entry fees for league and cup play by $25 per season and that the
monies collected from this increase be matched by income from cups & games.
These monies would be set aside for the purchase of fields. Bob seconded the
motion.
THE MOTION FAILED
v Discussed assigning a portion of present monies for the purchase of fields. This matter will be discussed again once survey results are received.
Don made a motion to
purchase four new A-frame banners for SC Youth Soccer at a cost of no more than
$1600. Doug G. seconded the motion.
THE MOTION PASSED
Rick made a motion to
increase the league administrator’s fee by 5% per team. Fred seconded the motion.
THE MOTION PASSED
Fred made a motion to
purchase to purchase a lap top computer at a maximum of $1750 for Don Mikell.
THE MOTION PASSED
Don made a motion to
provide a $150 stipend to each referee attending the 2010 Southern Regional
Tournament. Jane seconded the motion.
THE MOTION PASSED
Don made a motion to
pay the travel expenses for the referees and no more than 1 bag each way to the
2010 Southern Regional Tournament. Jane
seconded the motion.
THE MOTION PASSED
Don made a motion to
provide a total of four vehicles for the referees attending the 2010 Southern
Regional Tournament. Mary seconded the
motion.
THE MOTION PASSED
REGISTRAR: Jane Simmons
v Continues working with Demosphere – coaches now can be put into their club’s on line system and come over to the state’s roster pro system.
v Working on making sure U13 and U14 teams for spring play meet all SC Youth Soccer requirements.
v All clubs have a certified registrar.
v Processed many tournament team and guest player rosters for over the holiday play.
v Player Count:
o Total 17,305
o Piedmont 4,914
o Midstate 7,959
o Coastal 4,431
o Out of State 243
o Classic 4,868
o Recreation 10,779
o Academy 1,658
Bob made a motion to
approve the following rule changes: Rule C.19 Player Address to read “the
player’s residence address including street (or p.o. box), city, state, zip
code and a household email address; and Rule C.38 Youth Player to read “is an
individual who is an amateur player …”.
Doug G. seconded the motion.
THE MOTION PASSED
Jane made a motion to
amend rule C.35.g Transfers to change the dates from December 1 until January
15 to December 1 until January 30. Doug G. seconded the motion.
THE MOTION PASSED
Jane made a motion to
adopt and approve the new “Notice of Complaint” form, as a means for filing
complaints with SC Youth Soccer. Michele seconded the motion.
THE MOTION PASSED
PIEDMONT DISTRICT COMMISSIONER: Elliott Fayssoux
v None
MIDSTATE DISTRICT COMMISSIONER: Sharon Bieber
v Set April 11th as the date for the Midstate District Council Meeting.
v Thanked Discoveries and Manchester Meadows for holding their first ever state cup event.
COASTAL DISTRICT COMMISSIONER: Jill Simmons
v Absent
STATE ODP ADMINISTRATOR: Mary Bynum
v Tryouts and Sub Regional events completed.
v
v ODP State Teams have been notified.
v 1995 &1996 Girls teams will be attending the Alabama Showcase March 26-28, 2010.
v ODP training beginning this weekend.
v Region III Camp dates on the website.
v
2011 Sub Regionals for Girls awarded to
v Will be adding more training dates.
RULES & COMPLIANCE: Bob Brantley
v
Assisting City of
v Discussed report of ethics violation.
v
Attended Boys National League matches in
v Discussed requirements that must be met for GA and SC teams to compete in a Coastal League.
v Enzo Martinez, previous SC Youth Soccer/Discoveries player being an NCAA freshman All-American.
v Ralph Polson, Wofford College Men’s Coach and SC Youth Soccer Pioneer of the Game, took his team to the NCAA tournament and their best year of men’s soccer in his 2nd year as head coach.
v
Mike Noonan named as Men’s Coach at
v Assisted MPSC 93 girl’s team with Cup Rules interpretation for Andy Grist.
v Assisted Lakeland Toros girls coach with state cup seeding information.
v Discussed no dual rostering rule with parents of a player for LCSC and CUFC.
v Assisted Florence Soccer Association select commissioner with getting match report details of games on 10/25/09.
v Held numerous meetings to gather information on Region III Premier League for Discoveries Soccer Club.
STATE YOUTH RECREATION DIRECTOR: Doug Gaddis
v Discussed providing The US Youth Soccer Coaching Manual to clubs/coaches
v Discussed creating a state recreational manual with the Director of Coaching using the USSF Best Practices Guide as a source.
v Discussed grants available from US Youth Soccer.
v Discussed training clinics being held this spring in all three districts for all U10 players.
MEMBER AT LARGE: Fred Bieber
v Discussed risk management forms for referees, assignors, assessors and instructors.
STAFF REPORTS:
DIRECTOR OF COACHING & PLAYER DEVELOPMENT: Van Taylor
v Attending US Youth Soccer Workshop as a presenter.
v
Attended ODP Games in
v Discussed coaching course
v Spoke with Sam Snow regarding hosting US Youth Soccer National Youth License alternating with the National “C” License.
v Discussed holding a coaching day on a Saturday morning at the start of the season to get new coaches their Youth Module Certification at a minimum or no cost.
v
Attended coaching games in
v Club coaches are well represented at the National Level of ODP.
v Richard Rhodes received his UEAFA A license and is new coach at VMI.
MODIFICATION TO THE
CONSTITUTION & BYLAWS:
v None
UNFINISHED BUSINESS:
v
Discussed status of fines for
ELECTIONS:
v None
NEW BUSINESS:
Doug Gaddis made a
motion for SC Youth Soccer to adopt and use the
THE MOTION PASSED
v January planning meeting will now be defined as the Calendar Planning Meeting and will not be open to the membership. The June BOD meeting will now be comprised of one day as the Strategic Planning Meeting open to the membership for observation and one day as the SC Youth Soccer Board of Directors meeting.
v Discussed applying funds toward principal payments on our state office loan. Will revisit this matter at the March BOD meeting.
v
Coach Bob Smith is serving in
v Don Mikell will meet with the Cups & Games Committee.
Michele made a motion
to adjourn. Jane seconded the motion.
The meeting was adjourned at 3:28 pm.
Respectfully submitted,
Doug Bennink, Secretary