SOUTH CAROLINA YOUTH SOCCER                                                       APPROVED 10/17/10

BOARD OF DIRECTORS MEETING

HILTON GARDENS

COLUMBIA, SC

June 6, 2010

 

The meeting was called to order by President, Steve Ballentine at 9:15 am.

 

The following were present and constituted a quorum: Doug G, Don, Bob, Doug B, Sharon, Fred, Mary, Elliott, Jill, Jane, Michele and Rick.

 

Staff Present:  Van Taylor and Nancy Shultz

 

Guests Present:  Paul Benik – Coast FA, Neil Welborn – Discoveries, Sharon Koenig and Justin Collett – Carolina FC

 

Jane made a motion to approve the minutes from the March 21, 2010 SC Youth Soccer BOD meeting as amended.  Michele seconded the motion.

 

THE MOTION PASSED

 

PRESIDENT:  Steve Ballentine

 

  • E-mail vote to approve the 2010-2011 SC Youth Soccer calendar revision 4 was approved.

 

Michele made a motion to go out of order for an insurance proposal.  Bob seconded the motion.

 

THE MOTION PASSED

 

Paul Benik presented a proposal for a rule change for unaffiliated play. See attached proposal.

 

Neil Welborn thanked the board of directors for all their help with Discoveries Soccer Club.  Discussed that it is too easy to form a new club in South Carolina and could we review our procedures for becoming a new club.

 

Michele made a motion to go back in order.  Bob seconded the motion.

 

THE MOTION PASSED

 

VICE PRESIDENT:  Michele Jenkins

 

  • Working on medical insurance policy renewal with Pullen Insurance Services.
  • US Youth Soccer Region III Interregional Travel Notice and Application to Travel will be handled by the State Office starting August 1, 2010.  District Commissioners will be notified on the first of each month of the teams traveling by the State Office.
  • The State Office will process all insurance claims starting August 1, 2010.  The District Commissioners will assist as needed to verify claims.  District Commissioners will be notified of processed insurance claims the first of each month by the State Office.
  • Coaching Committee met Thursday, May 20.
  • One disciple hearing is pending.

 

SECRETARY:  Doug Bennink

 

  • None

 

TREASURER:  Rick Cunningham

 

  • Distributed and discussed financial report.
  • Submitted refund request to Richland County Auditor for property tax exemption due to SC Youth Soccer’s 501c3 status.
  • Questions on 990 have been resubmitted to the SC Secretary of State’s office
  • Will send excel spread sheet formatted form for BOD expenses. Openoffice.org is a program that allows you to work with Excel.
  • Discussed standardization of what we pay for on phone/fax/air cards etc.
  • Will send out updated budgets.
  • Discussed field usage fee payment.  Clubs are responsible for making sure the correct entity receives payment.  Contact Don Mikell if there are questions.

 

CUPS & GAMES:  Don Mikell

 

  • Spring Cups all completed successfully.  Thanked hosting clubs and their volunteers as well as the board and staff.
  • President’s Cup starts Thursday, June 10 in Tulsa. 
    • 10 teams attending
    • Sharon, Michele and Don are attending from the board.
    • Preliminary rounds on Friday and Saturday with finals on Sunday.

·        Southern Regionals start next Thursday, June 17 in Baton Rouge

    • 11 teams attending, 9 CESA, 1 Columbia United and 1 Discoveries
    • Steve, Michele, Mary, Jane, Elliott and Don are attending from the board.
    • Preliminary rounds are Friday, Saturday, and Sunday with semis and finals on Monday and Tuesday.
    • Thanked Fred for getting the referee and assessor list in for the Southern Regionals.  All on the list have passed through our background checks.
  • Check from Kohls should be received shortly.
  • League applications will be out this week – deadline for receipt is July 19.
  • Premier League deadline is June 10 – scheduling meeting in early July.
  • Discussed allowing clubs that are submitting to host state cup to come into a board meeting and promote their location before we vote.
  • Discussed relegation and promotion in the PMSL & SCSL leagues.  Coach’s Committee meeting to develop framework, then submit framework at board meeting to actually happen in fall 2011.

 

REGISTRAR:  Jane Simmons

 

  • Completed three registrar’s workshops.  Elaine Simpson from Columbia United presented the on line part of the program and clubs were very receptive.  Final workshop will be June 13 at 2pm at the state office.  The following clubs have not attended yet: Greenville United, Lancaster, Sandhills, Congaree Rapid, Barnwell, Charleston United, Ebony City, Hilton Head(Beaufort County United Soccer Club), Walterboro, North Area Soccer Assoc, Pee Dee Soccer Assoc, and Daniel Island.
  • Clubs not affiliating for 2010-2011:  Toluca, United Soccer Club Assoc, and CESA-Columbia.
  • Clubs merging together for 2010-2011: Salvation Army and Upstate Soccer Alliance with CESA, Indian Land and Upper Palmetto with Carolina Select to form Palmetto United, and Bridge-Coastal with SC United Futbol Club – Mt. Pleasant.
  • New clubs: Greenville United, SC Rush, and Pee Dee Soccer Association.
  • Rosters have been completed for teams going to the President’s Cup and the Southern Regionals.
  • SC Youth Soccer rules have been updated for 2010-2011.
  • Attended all cups and have made changes to rosters/cards that were found to be wrong during check in.
  • Continue to work with Demosphere:
    • Coach info being put into the club’s on line system and transferring over automatically to RosterPro.
    • President’s Cup roster created that imports team info directly into the roster.
    • Working on billing system compatible with SC Youth Soccer practices
    • Easier way to import players into RosterPro for clubs not using the online system
    • Registrar’s can now select a tab that allows them to list coaches that have licenses and what level of license.
    • Demosphere is updating risk management areas and will work with Bonnie and Michele on this.
    • Working on generic player roster and passes.

·        The following clubs still need to submit their affiliation forms:  Cherokee County, Carolina Soccer Club, Upstate United, SC Bulls, Sandhills, Congaree Rapid, and Barnwell.

·        Player Count:

March 2010                June 2010       June 08-09                  June 07-08

Recreation           12,026                         13,586              16,257                         14,128

Academy               1,831                           1,832                  N/A                             N/A

Classic                  4,856                           4,902                4,832                           4,385

Out of State              251                              252                   401                              238

Total                  18,964                          20,572              21,089                         18,513

 

Piedmont               5,565                            5,726                5,927                           6,068

Midstate                8,229                            9,605                9,429                           6,523

Coastal                  4,918                            4,988                5,332                           5,684

 

  • Discussed generic player roster and passes.
  • Discussed granting provisional status for clubs that presently have less than 100 players.

 

 

Jane made a motion to run background checks every two years as opposed to the present three years.  Bob seconded the motion.

 

THE MOTION PASSED

 

Jane made a motion to provide the non US Youth Soccer roster and player pass fee the first time printed and then charge our routine $5 replacement pass and $10 roster fee for any additional printings. Bob seconded the motion.

 

THE MOTION PASSED

 

Fred made a motion to approve the following clubs with fewer than 100 players for provisional status for the 2010/2011 season: Cobra Soccer Club, Mitchell Road Christian Academy, Spartanburg Arsenal, Upstate United Soccer Club, Barnwell, Lancaster, Sandhills, Ebony City, Georgetown, Long Bay, and Ocean Strand. Doug G. seconded the motion.

 

THE MOTION PASSED

 

Jane made a motion to allow clubs to have three Director’s of Coaching as opposed to the two that are presently allowed.  Fred seconded the motion.

 

THE MOTION PASSED

 

Michele made a motion to go out of order.  Sharon seconded the motion.

 

THE MOTION PASSED

 

STAFF REPORTS:

 

DIRECTOR OF COACHING & PLAYER DEVELOPMENT: Van Taylor

 

  • Discussed evaluating and setting future dates for the PDP Program
  • Discussed Boys/Girls ODP camp dates and staff.  All is updated on the website.
  • Discussed Coaching Education – course schedules are on the website.
  • National Youth License will be July 30-August 1 and August 7-8
  • Coaching Committee meeting.
    • Justin Collett resigned from committee – Van thanked him for his support.
    • All members submitted conflict of interest statement
    • Discussed  promotion/relegation
    • Discussed Notice of Complaint Form
    • Discussed PDP Program
    • Discussed SC Ethics Conduct Statement that ll ODP staff and administrators will sign.

·        Guest speaker for the President’s Workshop Awards Luncheon will be Dr. John Thomas, US Youth Soccer Assistant DOC.

 

Mary made a motion to accept the South Carolina Ethics/Conduct Statement.  Don seconded the motion.

 

THE MOTION PASSED

 

Michele made a motion to go back into order.  Jane seconded the motion.

 

THE MOTION PASSED

 

PIEDMONT DISTRICT COMMISSIONER: Elliott Fayssoux

 

  • Delivered suspension letter to Robert Jackson, President Spartanburg Arsenal Soccer Club.
  • Held the Piedmont District Council Meeting the end of April and was reelected as District Commissioner.
  • Attended SCYS Player Development Program at Furman University – and congratulated Andrew Hyslop for doing a great job running the clinic.
  • Discussed meeting with Piedmont DOC regarding him filing a Notice of Complaint.  Notice was submitted to the Rules & Compliance Committee.
  • CESA submitted a bylaw change request to SCYS Bylaw 406.
  • CFC submitted a change request for Rule 25
  • One new club, Greenville United Soccer Club, has submitted paperwork to become a new club in the 2010-2011 season.
  • CASA submitted club bylaw changes to the Rules & Compliance Committee for the 2010-2011 season.

 

MIDSTATE DISTRICT COMMISSIONER: Sharon Bieber

 

  • Thanked all that attended the Midstate District Council Meeting.
  • Vacancy as Vice Commissioner

 

COASTAL DISTRICT COMMISSIONER: Jill Simmons

 

  • Mt. Pleasant Soccer Club and Summerville Soccer Club presented bylaw changes to the Rules & Compliance Committee
  • One new club, Pee Dee Soccer Association, submitted bylaws to become a new club in the 2010-2011 season.
  • Discussed coaching education and full time DOC position thoughts that came from the Coastal District Council Meeting.
  • Did not have elections at the Council District Council Meeting as there was not a quorum present.  Working on rescheduling the meeting.

 

STATE ODP ADMINISTRATOR: Mary Bynum

 

  • All forms and fees are due in the next few days for Region III ODP Camp.
  •  Fees are hard for some because they are involved in Southern Regional’s, ECNL and ODP.  ODP has a scholarship program and will help as many players as possible
  • ODP has last a few players this spring to the USSF Academy program.
  • Will have the exact number of players going to region camp by next Monday.
  • ODP requires all coaches to complete a Policies and Procedures packet before being considered to coach. This packet contains the new SC Ethics/Conduct statement.
  • US Youth Soccer is working on the ODP Manual but it is not yet available.  Upon receipt it will be added to the documents given to coaches and administrators.

 

RULES & COMPLIANCE: BobBrantley

 

  • See attached report.

 

Bob made a motion to accept a proposal submitted by Justin Collett to change Rule 25 to read as follows: A player may only be recruited after the completion of his/her State Cup competition until such time as the player/parent has completed registration procedure (whether paper or electronic) and paid fees (this does not include tyrout fees) to a club for the upcoming seasonal year.  (State Cup competition does not include: Region Cup and National Cup play.).  Mary seconded the motion

 

Michele made a motion to table the proposal until the next BOD meeting.  Mary seconded the motion.

 

THE MOTION WAS TABLED

 

Bob made a motion that a team must demonstrate continuity on its last signed Southern Regionals Tournament roster by maintaining a minimum of nine common players for 18 man roster and elevel for a 22 man roster.  Don seconded the motion.

 

THE MOTION FAILED

 

  • Discussed Conflict of Interest Policy and once Vice President receives, who is responsible for review.

 

Bob made a motion that the Risk Management Committee review the conflict of interest statements dated after June 6, 2010 to determine if they are acceptable for participation.

 

THE MOTION PASSED

 

Bob made a motion to approve the amended bylaws for Clemson/Anderson Soccer Association. Fred seconded the motion.

 

THE MOTION PASSED

 

Bob made a motion to approve the new Greenville United Soccer Club upon receipt of their completed, unedited generic bylaws by July 1, 2010.  Fred seconded the motion.

 

THE MOTION PASSED

 

Bob made a motion to approve the amended Sandlapper League bylaws with edits.  Fred seconded the motion.

 

THE MOTION PASSED

 

Bob made a motion to approve the amended bylaws with edits for West Metro Soccer Club.  Jane seconded the motion.

 

THE MOTION PASSED

 

Bob made a motion to approve the amended bylaws with edits for South Carolina United Futbol Club.  Jane seconded the motion.

 

THE MOTION PASSED

 

Bob made a motion to approve the bylaws with edits for new club South Carolina Rush.  Fred seconded the motion.

 

THE MOTION PASSED

 

Bob made a motion to approve the bylaws with edits for Palmetto United Futbol Club.  Fred seconded the motion.

 

THE MOTION PASSED

 

 

 

Bob made a motion to approve the amended bylaws with edits for Summerville Soccer Club. Fred seconded the motion.

 

THE MOTION PASSED

 

Bob made a motion to approve the amended bylaws with edits for South Carolina United Futbol Club – Mt. Pleasant. Fred seconded the motion.

 

THE MOTION PASSED

 

Bob made a motion to approve the bylaws with edits for the new club Pee Dee Soccer Association. Fred seconded the motion.

 

THE MOTION PASSED

 

Bob made a motion to approve the bylaws with edits for Beaufort County United Soccer Club.  Fred seconded the motion.

 

THE MOTION PASSED

 

  • Jill will contact this club regarding setting up referee clinics.

 

STATE YOUTH RECREATON DIRECTOR: Doug Gaddis

 

  • Discussed Youth Soccer Month activities at Wofford and Furman.  Waiting to hear from US Youth Soccer on their participation.
  • Discussed a club day event at each club with signage and a booth.
  • Working on scheduling, dates, promos,  and announcement of upcoming Player Development Programs.

 

MEMBER AT LARGE: Fred Bieber

 

  • Full contingent of referees for ODP camps
  • Handled referees for Southern Regionals – two have had to withdraw

 

COMMITTEE REPORTS:

 

Field Committee

 

  • Discussed 2 acres  in the Lexington area that would require large investment 
  • Discussed acreage in the Cayce area that Lexington County is purchasing

 

Coaching Committee

 

  • Appointment changes for the upcoming year
  • Meet the 3rd Thursday before BOD meetings

 

Workshop

 

  • Embassy Suites, Columbia on August 7, 2010
  • Pullen Insurance will be attending and sponsoring the luncheon
  • Cathy will be handling rooms and organization of workshop.
  • Affiliated leagues must attend the workshop – can be represented by someone representing a club as long as they are an officer of both the club and the league.

 

STAFF REPORTS:

 

ADMINISTRATIVE ASSISTANT: Nancy Shultz

 

  • Updated material for the 2010-2011 Administrative Manual is due July 1, 2010.  Manual goes to print on July 13, 2010.

 

MODIFICATION TO THE CONSTITUTION & BYLAWS

 

Bob made a motion to change bylaw 406 Restrictions to read: “Section 1.  No Officer referred to in Bylaw 401, Section 1 and Section 2, Shall have immediate family members serve simultaneously on the Board of Directors.  Section 2 would be the present bylaw without change.” Jane seconded the motion.

 

THE MOTION FAILED

 

Fred made a motion to go into executive session.  Doug seconded the motion.

 

THE MOTION PASSED

 

Fred made a motion to go back into regular session.  Doug seconded the motion.

 

THE MOTION PASSED

 

UNFINISHED BUSINESS:

 

  • The board approved renewing the SCORE America Uniform and equipment contract.

 

  • The board agreed to follow up on a tentative sponsorship agreement with Clorox 2.

 

  • The board agreed to pay $.50 per player to US Youth Soccer as our portion of the attorney fees to defend against the grievance filed by US Club Soccer, AYSO, and Coast FA.

 

  • The board approved the site layout for the new American Eagle web-site, currently under design.

 

ELECTIONS:

 

  • Girls Coach of the Year – Kevin Roberts
  • Boys Coach of the Year – Corrado Berloffa
  • Publix Parent of the Year – Matt Hooker

 

NEW BUSINESS:

 

  • Justin Collett presented the need for hiring a full time Executive Director/Director of Coaching immediately.
  • Van will look into a program called Collegiate Recruiting Program that a former SC Youth Soccer player, John Wilson has requested we review.

 

Don made a motion that the U19 Boys Discoveries team represents SC Youth Soccer as State Cup Champions at the Southern Regionals.  Michele seconded the motion.

 

THE MOTIOIN PASSED

 

Don made a motion to award Sumter Soccer Club the spring 2011 Kohl’s/Palmetto Cup.  Michele seconded the motion.

 

THE MOTION PASSED

 

Dom made a motion that we form a search committee for a candidate for the office of president.  Doug seconded the motion.

 

THE MOTION FAILED

 

Michele made a motion to pay the expenses of Bob Brantley and Don Mikell who attended the CESA U17 match at the National League Series in Plantation, Florida.  Doug G. seconded the motion.

 

Fred made a motion to go into executive session.  Sharon seconded the motion

 

THE MOTION PASSED

 

Fred made a motion to go back into regular session.  Sharon seconded the motion.

 

THE MOTION PASSED

 

THE MOTION TO PAY EXPENSES PASSED

 

Fred made a motion to accept the insurance proposal as presented by Paul Benik.  Bob seconded the motion.

 

THE MOTION FAILED

 

Doug B. made a motion to purchase a contract with Carbonite for back up of the office computers. Sharon seconded the motion.

 

THE MOTION PASSED

 

Jill made a motion to adjourn.  Doug B. seconded the motion. 

 

The meeting was adjourned at 7:30 pm.

 

Respectfully submitted,

 

 

Doug Bennink

Secretary