SOUTH CAROLINA YOUTH SOCCER                                           APPROVED 6/8/08

BOARD OF DIRECTORS MEETING
COLUMBIA, SC

March 16, 2008

 

The meeting was called to order by President, Steve Ballentine at 9:20am.

 

The following members were present and constituted a quorum: Steve Cothran, Barry Bynum, Mary Bynum, Bob Brantley, Cathy Ballentine, Doug Gaddis, Michele Jenkins, Rick Cunningham, Fred Bieber, Jane Simmons, and Sharon Bieber.

 

Board member not in attendance: John Loy.

 

Staff present: Van Taylor and Nancy Shultz

 

Bob made a motion to accept the minutes from the January 7, 2007 South Carolina Youth Soccer BOD meeting as amended.  Barry seconded the motion.

 

THE MOTION PASSED

 

PRESIDENT: Steve Ballentine

 

  • Distributed report from US Youth Soccer Region III Council Meeting
    • Discussed the new USYS program for “small states” without uniform or equipment sponsors.  SC Youth Soccer does not qualify because of our contract with SCORE.
    • Women’s Professional Soccer League (WPL) is scheduled to begin soon.
    • The 2009 Southern Regional Tournament will be held in Dallas, TX at the Fresco complex.
    • The 2010 Southern Regional Tournament will be held in Baton Rouge, LA.
    • The 2008 Region III Fall meeting will be held in Dallas, TX.
    • Discussed ODP Regional Championships.
    • Team selections for the US Youth Soccer National League will be based on standings from the Southern Regional Tournament.
    • The 2009 Region III President’s Cup, scheduled to be played in SC and hosted by CESA, will be held on June 12-14, 2009.
    • Risk Management background checks are required for all adult participants at any Region III event.
  • Distributed and discussed report on US Youth Soccer Workshop
  • Distributed and discussed report on US Youth Soccer President’s Meeting.
    • Discussed continuation of the ODP National Championship program.
    • Discussed adding the U20 age group back to USYS
    • Discussed changes to the US Youth Soccer Workshop
    • Discussed Federation AGM taking place in Hawaii
  • Distributed and discussed report on US Soccer Federation Youth Council Meeting.
    • Discussed re-election of representatives.
    • Discussed USSF fee increase.
  • Distributed and discussed report on US Soccer Federation National Council Meeting.
    • Discussed elections.
    • Membership approval for the US Power Soccer Association was given tentative approval – final ratification will take place at the next AGM.
    • Approved changes to USSF Bylaws 301, 302, 401, 402, and 412.  These changes removed references to the Treasurer position which will be eliminated as of the 2008 AGM, and will be replaced by an Independent director, as approved at the 2006 AGM.
  • US Youth Soccer’s new Policy on Alcohol, Tobacco, and Illegal Drugs is only applicable for US Youth Soccer events.  It is not required for State Associations to adopt this policy and no states are doing so at this time.

 

VICE PRESIDENT: Barry Bynum

 

  • Distributed and discussed report on the US Youth Soccer Workshop.
    • Discussed Region III Premier League rule changes regarding discipline and appeals
    • Discussed National League selection process
    • Discussed Directors Cup being reinstated
  • Hearing held on a referee assault case – acquitted on assault, but the red card was upheld.  USSF denied the appeal.

 

Barry made a motion to amend the SC Youth Soccer Risk Management Program’s Policy and Procedures to read:  Applicability.  This policy is applicable to all SC Youth Soccer Board members, District Cabinet members, Referees, Club/League officers, coaches, trainers, and any volunteers that have regular contact with any players, as identified by the president of each club or league and verified by the SC youth Soccer Board of Directors. Also, Section V. to read: To require annually all USSF certified referees over 18 years of age, living in South Carolina and taking part in SC Youth Soccer affiliated matches to complete and submit an SC Youth Soccer Volunteer Disclosure Statement to the SRMC, or their designee. Bob seconded the motion.

 

THE MOTION PASSED

 

SECRETARY:  John Loy

 

  • Absent

 

TREASURER:  Rick Cunningham

 

  • Distributed and discussed financial report
  • Discussed creating a “sweep” account

 

CUPS & GAMES:  Steve Cothran

 

  • Discussed number of rainouts this season in league play
  • Discussed cups and board participation
  • Distributed and discussed the new SC Youth Soccer Application to Host State Cup Tournaments.  Board review and approval to follow.

 

 

 

 

REGISTRAR:  Jane Simmons

 

  • Completed registrar workshop for new CESA recreation registrar
  • Discussed progress with Demosphere.  Carol Baker will be present for a statewide registrar’s workshop to be held April 26 at the Hilton Garden Hotel in Columbia.

 

Jane made a motion to add a surcharge fee of two (2) dollars per player from an affiliated organization not utilizing the Demosphere on-line registration process.  Barry seconded the motion.

 

THE MOTION PASSED

 

Barry made a motion to go out of order.  Bob seconded the motion.

 

THE MOTION PASSED

 

Building Committee Report

 

  • Distributed and discussed office purchase proposal. Toured office space.

 

Fred made a motion to approve the purchase of the designated office space at The Woodlands at Kennerly, at a cost not to exceed the listed sales price, and to authorize the building committee to negotiate a contract for the purchase upon approval of the Board of Directors.  Steve Cothran seconded the motion.

 

THE MOTION PASSED

 

Bob made a motion to go back into order of reports.  Jane seconded the motion.

 

THE MOTION PASSED

 

REGISTRAR: continued

 

  • Player Count

2007-2008 Season                   2006-2007 Season

            Total                16,802                                     17,456

            Piedmont            5,766                                       5,627

            Midstate             5,630                                       6,412

            Coastal               5,182                                       5,254

            Out of State           224                                          163

            Recreation        12,443                                     13,333

            Classic               4,359                                       4,123

            Male                10,117                                     10,607

            Female               6,685                                       6,849

            Coaches/Asst      1,502 (purged)                        1,706

 

  • Discussed recruiting issues – districts are fine with rules as they stand.
  • Discussed ideas to keep U13/U14 classic cup teams eligible for cup play

Jane made a motion to change SC Youth Soccer Rule 31.f to become its own definition (Reassignment) and to read: Any recreation or academy non-rostered player who releases from one club to another shall complete the transfer/release form and return their player card to their present club registrar who will send them to the state registrar before the reassignment will be considered complete. The player will not be allowed to move to another club until their present club’s documented financial obligation has been completely satisfied. Michele seconded the motion.

 

THE MOTION PASSED

 

Fred made a motion to purchase a new computer for the state registrar not to exceed $2500. Sharon seconded the motion.

 

THE MOTION PASSED

 

PIEDMONT DISTRICT COMMISSIONER:  Michele Jenkins

 

·        SALSA (Salvation Army) will be affiliating with SC Youth Soccer this upcoming season.

·        Discussed a clubs concerns with Demosphere.

 

MIDSTATE DISTRICT COMMISSIONER: Sharon Bieber

 

·        Working with Northside Soccer Club to get them reaffiliated with SC Youth Soccer.

 

COASTAL DISTRICT COMMISSIONER:  Cathy Ballentine

 

·        All Coastal District President’s Compliance Forms have been submitted to Barry.

·        Spoke with Goose Creek, Hilton Head-Bluffton, and Georgetown president’s regarding recreation centers within their areas affiliating with SC Youth Soccer.

·        Coastal District AGM is April 27 at 4 pm at the Hilton Garden Inn on International Blvd.

 

STATE ODP ADMINISTRATOR:  Mary Bynum

 

·        ODP has selected its teams and alternates for 2008.  Boys and girls participated in sub regionals in North Carolina (boys) and Georgia (girls) in January.

·        SC Youth Soccer will host the sub regional for the 1995 ODP girls this year at USC-Upstate. The event will be June 12-15. Georgia, North Carolina, Tennessee, Alabama and South Carolina will be competing.  Coach Brian Moore from GA will be our region staff head coach along with Daniel Brizard, Region III Girls Goalkeeper Coach.

·        Discussed the US Youth Soccer Workshop.

 

RULES & COMPLIANCE: Bob Brantley

 

Bob made a motion to conditionally approve the revised bylaws for CASA and Lakeland Toros as well as the new bylaws for Daniel Island after review by the rules committee and final approval by the board of directors.  Doug seconded the motion.

 

THE MOTION PASSED

STATE YOUTH RECREATION DIRECTOR:  Doug Gaddis

 

  • Discussed meeting with SALSA.
  • Discussed ways to gain membership with rural areas.

 

MEMBER AT LARGE:  Fred Bieber

 

  • No report.

 

STAFF REPORTS:

 

DIRECTOR OF COACHING & PLAYER DEVELOPMENT:  Van Taylor

 

  • Discussed hosting the National Youth License – will contact border states to see if they have any interest in attending one held in South Carolina.

 

ADMINISTRATIVE ASSISTANT:  Nancy Shultz

 

  • Distributed and discussed report from the US Youth Soccer Workshop.
  • Discussed scheduled conference call with Carol and Jay at Demosphere along w/ Elaine Simpson at Columbia United.

 

SC YOUTH SOCCER COMMITTEE REPORTS:

 

  • President’s Workshop – submitted a proposed agenda for the workshop.
  • Marketing Committee – discussed short and long term goals for SC Youth Soccer.
    • Requesting board support for Clemson Anderson (CASA) to hold a jamboree to include participation from local Y’s, AYSO, and SC Youth Soccer affiliates that SC Youth Soccer could provide insurance, literature from US Youth Soccer, coaching clinics, training sessions, and give-away prizes.
    • Hold coach training events and mini-camps to bring in new clubs.

 

UNFINISHED BUSINESS:

 

  • Discussed Manchester United tickets from Pullen Insurance.

 

ELECTIONS:

 

  • SC Youth Soccer Female Young Referee of the Year - none.
  • SC Youth Soccer Male Young Referee of the Year – Fred Glasgow.
  • SC Youth Soccer Adult Referee of the Year – none.

 

NEW BUSINESS:

 

  • Notify Nancy of any updates to the SC Youth Soccer equipment inventory.
  • E-blasts are due today.

 

 

  • Discussed signage for SC Youth Soccer events.

 

Rick made a motion purchase signage through the US Youth Soccer expand a sign program not to exceed $2000.  Jane seconded the motion.

 

THE MOTION PASSED

 

  • Discussed the travel policy regarding required vs. non required travel.

 

Rick made a motion to increase the reimbursement for travel in a personal vehicle to $.50 per mile effective April 1, 2008.  Sharon seconded the motion.

 

THE MOTION PASSED

 

Jane made a motion to provide a $150 stipend to each referee and assessor attending the 2008 Southern Regional Tournament.  Sharon seconded the motion.

 

THE MOTION PASSED

 

Jane made a motion to pay lodging and purchase a SCORE shirt for the referees and assessors attending the 2008 Southern Regional Tournament.  Sharon seconded the motion.

 

THE MOTION PASSED

 

Jane made a motion to pay a $250 reimbursement travel allowance for referees and assessors driving to the 2008 Southern Regional Tournament.  Sharon seconded the motion.

 

THE MOTION PASSED

 

Jane made a motion to adjourn.  Rick seconded the motion.

 

THE MOTION PASSED

 

The meeting was adjourned at 4:05pm.

 

Respectfully submitted,

 

Nancy Shultz

SC Youth Soccer Administrative Assistant