SOUTH CAROLINA YOUTH SOCCER                                                       APPROVED 1/25/09

BOARD OF DIRECTORS MEETING

SC YOUTH SOCCER OFFICE

COLUMBIA, SC

October 19, 2008

 

The meeting was called to order by President, Steve Ballentine at 10:15 am.

 

The following were present and constituted a quorum: Steve Cothran, Jane Simmons, Michele Jenkins, Fred Bieber, Doug Gaddis, Cathy Ballentine, Bob Brantley, Mary Bynum, Sharon Bieber, Rick Cunningham, Doug Bennink and Barry Bynum. 

 

Staff present: Van Taylor and Nancy Shultz

 

Jane made a motion to accept the minutes from the June 8, 2008 SC Youth Soccer BOD meeting.  Barry seconded the motion.

 

THE MOTION PASSED

 

Barry made a motion to accept the minutes from the August 2, 2008 BOD special meeting.  Jane seconded the motion.

 

THE MOTION PASSED

 

Barry made a motion to accept the minutes from the August 2, 2008 SC Youth Soccer BOD meeting as amended.  Bob seconded the motion.

 

THE MOTION PASSED

 

PRESIDENT: Steve Ballentine

 

  • Distributed and discussed the Region III Council Meeting.
    • Tennessee will host the 2010 President’s Cup in Hendersonville, TN. Alabama has announced their intention to bid for the 2011 President’s Cup.
    • The National Director’s cup has been renamed to the National President’s Cup.
    • Region III Premier League and Region III Southern Regional Tournament have both approved a policy to allow a 22 man roster for the U16 age division, in accordance with National Championship Policy.
    • Tracy Leone was presented to Region III as the GODP coach.
  • SC Youth Soccer’s accountant has filed an extension to Federal 990 Income Tax return for this year because they are behind in their work.
  • We have completed registration with the South Carolina Secretary of State and are in compliance with the SC “Solicitation of Charitable Funds Act.”
  • Existing office lease at Synergy Office Complex will expire November 1, 2008.
  • Discussed postal forwarding issues.
  • Bob Brantley was reappointed as National Risk Management Chairperson.
  • Discussed and distributed list of SC Youth Soccer Committees and members.
  • Discussed Publix sponsorship.
  • Distributed Conflict of Interest/Ethics forms and Volunteer Disclosure Forms for all board members and staff to complete.
  • Requested Board of Directors update their e-mail addresses.
  • The 2009 US Youth Soccer Adidas Workshop will be held in San Jose, CA March 5-7.

 

VICE PRESIDENT: Barry Bynum

 

  • Discussed volunteer disclosure forms.
  • Discussed Region III Premier League.
  • Discussed Manchester United trip.

 

Barry made a motion to give donated Manchester United tickets to Bob Brantley for his service to SC Youth Soccer.  Fred seconded the motion.

 

THE MOTION PASSED

 

SECRETARY: Doug Bennink

 

  • No report

 

TREASURER: Rick Cunningham

 

  • Distributed and discussed financial report.
  • Discussed working with Demosphere on their financial reports.

 

CUPS & GAMES: Steve Cothran

 

  • Publix President’s Medal State Cup will be November 8-9 with check in on the 7th.
    • The Marriott will be the host hotel.  Michele will handle reservations.
    • Fields will be Carolina FC, Pitman Park, Wenwood, with a possibility of another site.
    • Lunch will be provided for the referees.  Cathy handling logistics.
  • Publix Challenge State Cup will be December 12-14 at the MESA fields.
  • PMSL and SCSL league play going well even with all the rescheduling for rain dates.
  • Discussed Red Card reporting procedures. All coaches are required to submit an Ejection Report for any player or coach ejected from a match as well as notification when the suspension has been served. Steve will work with Bonnie to match team red card reports with referee reports and dates served reports.
  • Discussed clubs affiliation with recreation departments and use of their fields.
  • Discussed referee shortages across the state, especially in the Columbia area.
  • Discussed referee assignment problems.
  • Distributed a copy of the logo for 2008/2009 state cup.

 

REGISTRAR: Jane Simmons

 

  • Continues to work with Demosphere regarding registration. Demosphere is also working on the player count report.
  • All clubs are using the on line registration system except: ALFA, Anderson Kickers, CESA, Foothills, Discoveries, Upper Palmetto, Ebony City, Georgetown, Horry Georgetown, Hilton-Head Bluffton, Lowcountry PDA and Southern Academy Alliance.
  • Discussed SC Youth Soccer policy which requires that referees check all player and coaches passes prior to the start of a match for all “Classic” games.  Also that all U10 and above recreation and academy teams are required to have either their player/coach passes or their official league roster checked by the referee prior to the start of a match.
  • Discussed slowness of recreation registration being completed.
  • Discussed friendlies for academy teams.

 

PIEDMONT DISTRICT COMMISSIONER: Michele Jenkins

 

  • Met with Easley Soccer Club and Anderson Kickers regarding missing the SC Youth Soccer President’s Workshop.
  • Worked with Doug Gaddis at the Furman University Sphinx Tournament September 5th and 7th in conjunction with US Youth Soccer Month.
  • Along with Bob Brantley, represented SC Youth Soccer at Carolina FC on September 18th when Mayor Barnet proclaimed September as Official Youth Soccer Month for Spartanburg, SC.

 

MIDSTATE DISTRICT COMMISSIONER: Sharon Bieber

 

  • Discussed lack of referees in the Midstate.

 

COASTAL DISTRICT COMMISSIONER: Cathy Ballentine

 

  • Discussed outstanding bills for the Coastal District.
  • Coastal District Vice Commissioner, ShaMarie Johnson, has submitted her resignation effective December 1, 2008.
  • Attended a Mt. Pleasant Recreation Committee Meeting regarding soccer fields. Will meet with new MPSC staff on October 23rd to discuss SC Youth Soccer policies and procedures.

 

STATE ODP ADMINISTRATOR: Mary Bynum

 

  • Eric Clark (95) and Wesley Eads (94) will be attending the Boys ODP event in Orlando.  Will Eggers is playing with the National team.
  • ODP Tryout paperwork deadline is November 1.  150 applications have already been received.
  • The Sub regionals in January are being planned for boys and girls and details finalized.
  • 96-92 will have tryouts, subregionals and camps. 97 will go to subregionals.
  • 92 Boys qualified for ODP regional championships (9 boys in Region III camp).
  • ODP regional championships are in New Orleans, also in January.

 

Mary made a motion that SC Youth Soccer fund $3820 in expenses for staff to attend the Region III ODP Championships in New Orleans. Bob seconded the motion.

 

THE MOTION PASSED

 

RULES & COMPLIANCE: Bob Brantley

 

  • Further discussed red card issues.
  • CFC event for US Youth Soccer Month was a success.

 

STATE YOUTH RECREATION DIRECTOR: Doug Gaddis

 

  • Three official US Youth Soccer Month celebrations were hosted by South Carolina Youth Soccer in conjunction with Furman University Sphinx Tournament, Furman Women’s Game and Carolina FC, Spartanburg. Signage and promos distributed.
  • Received letter of thank you and praise from US Youth Soccer concerning our support and efforts in US Youth Soccer Month.

 

MEMBER AT LARGE: Fred Bieber

 

  • Further discussed referee issues.

 

SC YOUTH SOCCER COMMITTEE REPORTS:

  • Office Committee
    • Discussed blinds for the new office.

 

Rick made a motion to purchase blinds for the office not to exceed $1500.  Michele seconded the motion.

 

THE MOTION PASSED

 

  • Special Events Committee
    • President’s Workshop will be at the Embassy Suites, Columbia on August 1, 2009.
    • BOD Planning Meeting will be at the Hilton Garden Inn, Charleston January 23-25, 2009.
    • Distributed and discussed President’s Workshop expense statement.

 

  • Budget Committee

 

Michele made a motion to go into Executive Session.  Sharon seconded the motion.

 

THE MOTION PASSED

 

Michele made a motion to go back into General Session.  Sharon seconded the motion

 

THE MOTION PASSED

 

STAFF REPORTS: 

 

DIRECTOR OF COACHING & PLAYER DEVELOPMENT: Van Taylor

 

  • Completed coaching courses at Columbia United and Walterboro.
  • A “D” course has been scheduled for the Rock Hill area to be held at the Manchester Meadow complex.
  • An “E” course has been scheduled in November for the Myrtle Beach area.
  • Will be traveling w/ the Region III ODP team.

 

 

MODIFICATION TO THE CONSTITUTION & BYLAWS:

 

  • None

 

UNFINISHED BUSINESS:

 

  • Discussed payment of fines for clubs missing the President’s Workshop.
  • Mary received her new computer.
  • Discussed status of Lexington Recreation League.

 

NEW BUSINESS:

 

Michele made a motion to purchase a computer/printer not to exceed $1500 for the Rules & Compliance Director.  Jane seconded the motion.

 

THE MOTION PASSED

 

  • Discussed that the amount insured by the FDIC has been raised from $100,000 to $250,000.
  • Discussed March 15 BOD meeting in conflict with the AGM meeting. 

 

Mary made a motion to change the SC Youth Soccer BOD meeting from March 15, 2009 to March 22, 2009.  Barry seconded the motion.

 

THE MOTION PASSED

 

  • Discussed cup hosting agreement with clubs and the t-shirt fees.

 

Rick made a motion to sell the State Cup T-shirts to the host club at our cost plus any shipping fees.  Michele seconded the motion.

 

THE MOTION PASSED

 

  • Discussed Score order.
  • Distributed and discussed President’s Cup Organizational Chart.
  • Discussed possibility of submitting a bid to host the 2009 National President’s Cup at CESA.
  • Discussed “GA-SC Bulls”.

 

Steve C. made a motion to adjourn. Barry seconded the motion

 

THE MOTION PASSED

 

The meeting was adjourned at 3:38 pm.

 

Respectfully submitted,

 

Doug Bennink

SC Youth Soccer Secretary