SOUTH CAROLINA YOUTH SOCCER APPROVED 1/25/10

BOARD OF DIRECTORS MEETING

STATE OFFICE

COLUMBIA, SC

October 18, 2009

The meeting was called to order by President, Steve Ballentine at 10:07 am.

The following were present and constituted a quorum: Mary Bynum, Bob Brantley, Doug Bennink, Elliott Fayssoux, Don Mikell, Jane Simmons, Michele Jenkins, Rick Cunningham, Sharon Bieber, Doug Gaddis, and Fred Bieber.

Board Members not in attendance: Jill Simmons.

Staff present: Van Taylor and Nancy Shultz

Bob made a motion to approve the minutes from the August 1, 2009 SC Youth Soccer BOD meeting, and the August 5, August 27 and September 2, 2009 SC Youth Soccer Teleconferences as amended. Michelle seconded the motion.

THE MOTION PASSED

PRESIDENT: Steve Ballentine

Ø Bob Brantley was inducted into the Region III Hall of Fame at the Region III Council meeting in Baton Rouge, LA.

Ø Tennessee Youth Soccer will host the 2011 Southern Regional Tournament at the Richard Siegel Soccer Complex in Murfreesboro, TN.

Ø SC Youth Soccer and Carolina Elite Soccer Academy will host the 2012 Southern Regional Tournament at the MeSA soccer Complex in Greenville.

Ø The 2010 Presidents Cup will be held in Tulsa, Oklahoma.

Ø The 2011 President’s Cup will be held in Decatur, Alabama.

Ø SC Youth Soccer player registration was up 114% last year, which was the largest increase for any Region III State Association.

Ø SC Youth Soccer has signed another three year sponsorship agreement with Publix Supermarket recognizing Publix as the official supermarket for SC Youth Soccer and the title sponsor for our State Cups.

Ø The 2010 SC Youth Soccer Board of Directors annual planning meeting will be held in Columbia on January 22-24, 2010.

Ø The 2010 SC Youth Soccer President’s Workshop will be held in Columbia on August 7, 2010 at the Embassy Suites.

Ø The 2010 SCSCL and PMSL scheduling meetings will be held in Columbia on August 8, 2010 at the Embassy Suites.

Ø Discussed appeals that have been submitted to US Soccer Federation.

Ø Discussed US Soccer Federation’s World Cup Bid Participation proposal.

Bob made a motion to go into executive session to discuss the grievance complaint filed by US Club Soccer and AYSO against US Youth Soccer, SC Youth Soccer and four other State Associations. Jane seconded the motion.

THE MOTION PASSED

Michele made a motion to go out of executive session. Bob seconded the motion.

THE MOTION PASSED

VICE PRESIDENT: Michele Jenkins

Ø Discussed a violation of suspension hearing and that one referee assault hearing is pending.

Ø Discussed medical insurance waiver proposal. Michele will collect more information to present at the planning meeting in January.

Ø Discussed outstanding club risk management forms. Notices will go out to clubs and they will have ten days to submit before fines will be levied. Bonnie will send the notices.

SECRETARY: Doug Bennink

Ø E-blast articles are due October 25, 2009.

TREASURER: Rick Cunningham

Ø Distributed and discussed financial report.

Ø Extension was filed with the IRS on the SC Youth Soccer audit.

Ø Discussed computer and phone purchases.

CUPS & GAMES: Don Mikell

Ø Discussed Region III meeting and hotel selections for Southern Regionals.

Ø Discussed players that already have two red cards.

Bob made a motion to accept the logo w/ red and blue colors for the Presidents Cup and the Recreation Cup. Jane seconded the motion.

THE MOTION PASSED

REGISTRAR: Jane Simmons

Ø The following clubs still need certified registrars: Salvation Army, Cherokee County, and Upstate United. All other certifications have been completed.

Ø Upstate United Soccer Club’s affiliation form is still due.

Ø Player Count:

o Total 11,508

o Piedmont 4,296

o Midstate 3,648

o Coastal 3,341

o Out of State 225

o Classic 4,854

o Recreation 6,654

o Coaches 1,198

o Boys 7,251

o Girls 4,257

PIEDMONT DISCTRICT COMMISSIONER: Elliott Fayssoux

Ø None

MIDSTATE DISTRICT COMMISSIONER: Sharon Bieber

Ø Discussed a request for a player wanting to register with both Columbia United FC and Lexington County Soccer Club.

Jane made a motion to allow this player to dual roster with both Columbia United FC and Lexington County Soccer Club. Michele seconded the motion.

THE MOTION FAILED

COASTAL DISTRICT COMMISSIONER: Jill Simmons

Ø Absent

STATE ODP ADMINISTRATOR: Mary Bynum

Ø SC Youth Soccer had one girl’s team represent the 1996 age group as Region III Camp.

Ø ODP trying to help as many players as possible with scholarships.

Ø North Carolina will host the sub regional in January for the boys and Georgia will host for the girls.

Ø 1998 age group will be the developmental age and SC Youth Soccer will have evaluations for this age group at tryouts in December.

Ø Region III ODP Regional Championship was voted 11-1 to be held in Camp in 2010. This will be presented to the Presidents for vote.

Ø Distributed a Parent and Child Presentation that LA presented at the Region III Meeting.

Ø The ODP teams have qualified and will participate in the Region III ODP Championship Tournament in New Orleans, LA in February.

Ø ODP tryouts are set for December and January.

Ø The Mitchell’s sent a letter complimenting Mary and the ODP for presenting a good experience for their family.

RULES & COMPLIANCE: Bob Brantley

Ø Attended the rededication of the MeSA Complex.

Ø Bob suggested recusing yourself from any complaint if you have any connections to the person or club involved in the matter.

STATE YOUTH RECREATION DIRECTOR: Doug Gaddis

Ø Discussed Youth Soccer Month.

o Electronic Palmetto Countdown Youth Soccer Month News and Tips was e-mailed to each club contact.

o SC Youth Soccer purchased Logo Specific SC Youth Soccer (shield) and (Youth Soccer Month) banners – one for each district and one for the state.

o Pullen Insurance provided give a ways as did US Youth Soccer and Publix promoted the event in their stores.

o Events held: Cherokee Soccer Club state event in Gaffney on August 29; Clemson Anderson Soccer Alliance club event on September 17; Furman University State College Action Day Event on September 13; and Wofford College State College Action Day Event on September 27.

Ø Reviewing possible grants from a proposed US Youth Soccer regional program to help grow registrations.

Ø Planning to develop within each district a SC Youth Soccer recreational soccer fest for the under 8 player.

MEMBER AT LARGE: Fred Bieber

Ø Discussed review risk management policy for referees coming from out of state.

STAFF REPORTS:

DIRECTOR OF COACHING & PLAYER DEVELOPMENT: Van Taylor

Ø Discussed Region III Meeting

Ø Change format of the ODP Championships

Ø Funding & Regional level for ODP Camp

Ø Curriculum change to the “E” Licensing Course

Ø Overplay at Region Camp for some players

Ø Discussed USSF “C” Apprentice License Course

Bob made a motion to approve the application of Gregg Vallee to the “C” License Apprentice program in January in Tampa. Don seconded the motion.

THE MOTION PASSED

ADMINISTRATIVE ASSISTANT: Nancy Shultz

Ø Discussed outstanding payments for Toluca, Spartanburg Arsenal and Cherokee County. Late payment procedures have been followed; clubs may be placed in bad standing as of November 5, 2009.

MODIFICATION TO THE CONSTITUTION & BYLAWS:

Ø None

UNFINISHED BUSINESS:

Ø Discussed fines for Toluca, James Island and Hilton Head Bluffton for not attending the president’s workshop. Commissioners will handle this matter.

Ø Discussed status of revised constitutions & bylaws for clubs.

ELECTIONS:

Ø None

NEW BUSINESS:

Ø Mediation is the preferred method for disputes as opposed to hearings.

Ø Discussed the US Soccer Federation World Cup bid participation proposal for financial assistance and decided to wait before making any decision.

Fred made a motion to purchase desktop computer at a maximum $1500 per computer for Doug Gaddis and Elliott Fayssoux. Rick seconded the motion.

THE MOTION PASSED

Doug made a motion to adjourn. Sharon seconded the motion.

The meeting was adjourned at 2:40 pm.

Respectfully submitted,

Doug Bennink, Secretary