SOUTH CAROLINA YOUTH SOCCER ASSOCIATION
BOARD OF DIRECTORS MEETING
The meeting was called to order by President Fred Bieber at 10:37 a.m. The following members were present and constituted a quorum:
Fred Bieber Ralph Arrington
Steve Ballentine Roban Benich
Barry Bynum Terry Gordon
Mary Bynum Cathy Gaskins
Madelyn Carter Joey Mouton
Danny Plummer Bob Brantley
Mike Branham
Board members not in attendance and not excused: Michael Cook
Guests: Nancy Shultz, Employee of SCYSA
Van Taylor of Lander University/Coaching Development and Player Education
Bob Poyer - SRA
Madelyn made a motion to change Young Referee of the Year deadline from January 15 to March 25. Barry seconded the motion.
The motion carried unanimously.
Steve made a motion to approve the November 19 Board of Directors’ meeting minutes as revised. Joey seconded the motion.
The motion carried unanimously. A copy of the final minutes will be posted on the website.
Communications: - Fred
¨ Recommendations regarding use of certified referees and minimum mandatory number of officials assigned to games were previously distributed and no comments for modifications were received. Primarily guidelines for referee assignors.
¨ Discussion by Bob Poyer of use of club linesman and payment of fees. Club linesmen are covered by referee abuse policy and insurance.
Bob made a motion to approve the schedule on the recommended number of officials to be used in SCYSA sanctioned games. Barry seconded the motion.
The motion carried unanimously.
Bob made a motion for SCYSA to proceed with the request for a grant from USYSA for State Association Grant Program for small offices. Barry seconded the motion.
The motion carried unanimously.
Presentation by Van Taylor of the following:
¨ USSF “C” license courses in May at Lander University in Greenwood, SC. Notices sent to classic coaches, District Commissioners, North Carolina and Georgia.
¨ Coaches certification courses held in South Carolina.
¨ August 11 – Coaches Symposium in Columbia.
¨ Boys ODP/State Select Program is going well.
¨ Fred thanked Van Taylor for his help with the coaches and the State Select/ODP Program. Van thanked Ralph Arrington for his good job in revitalizing the State Select/ODP Program.
¨ Fred presented possible partnership with Germany. The state of South Carolina has a trade agreement with an area in Germany and there may be an opportunity and funding to develop some exchanges with teams.
¨ Fred is working with Alan Williams with the International Academy in London and SCYSA may be able to benefit from an arrangement previously made with Region III for exchanges.
VICE-PRESIDENT’S REPORT: - Steve
¨ Handout regarding risk management Policies and Procedures
¨ Handout regarding Disciplinary Action Report
¨ Update on Risk Management Compliance. The following clubs have paid their fines and are now in compliance.
122 – W. Spartanburg Soccer Club
225 – Lexington County DOR
206 –Chapin Soccer Association
312 – City of Charleston DOR
Three clubs are still not in compliance and have not paid their fines:
110 – Berea Youth Soccer
127 – Northwest Soccer Club
210 – MARS
Steve moved that clubs which are not in compliance be suspended and not be allowed to participate in spring season or be afforded rights and privileges of SCYSA until they comply. Danny seconded the motion.
The motion carried unanimously.
¨ Handout of State Cup Risk Management Requirements
The motion carried unanimously, 12-0.
¨ Piedmont District and GFC mediation was successful
¨ Discussion of SCYSA newsletter
CUPS AND GAMES REPORT: - Barry
Barry moved to reduce the number of league games to qualify for seeding for the first round of State Cup from 8 to 7 games. Joey seconded the motion.
Discussion. The motion carried unanimously.
Barry moved to change the application fees and bond for both rounds of State Cup play to $225.00. Bob seconded the motion.
Discussion. The motion carried unanimously.
Barry moved to drop the fall American Cup (U-15 to U-18) from the schedule for the 2001-2002 season. Danny seconded the motion.
Discussion. The motion carried unanimously.
Barry moved to change the date that teams have to declare Challenge or Classic to the date they have to register for the first round of State Cup. Danny seconded the motion.
The motion carried unanimously.
Barry moved to reduce the number of teams advancing from the first round of State Cup to 2 teams from each District for Challenge and Classic Cup with no awards to be given at the completion of the first round beginning in the Fall of 2001. Bob seconded the motion.
Discussion. The motion carried 11 for, 1 opposed.
¨ Barry will bring a proposal to the next planning meeting for a Challenge League which will determine who participates in the State Challenge Cup.
Barry moved to change the name of the District Cup to the First Round of State Cup for both the Challenge and Classic Cups. Ralph seconded the motion.
The motion carried 10 for, 1 opposed.
¨ Discussion regarding number of club tournaments allowed on the same weekend.
Barry moved to provide that teams which advance to the Snickers Challenge Cup Region III tournament will not be charged the registration fee beginning with the Summer Region III tournament. Madelyn seconded the motion.
The motion carried unanimously.
¨ Discussion regarding red card tracking form and revisions to monitor tournament red cards
Cathy moved to change the red card tracking form to include all red cards received in tournament play effective for Fall 2001. Barry seconded the motion.
The motion carried unanimously.
SECRETARY’S REPORT: - None.
TREASURER’S REPORT: - Joey
¨ Financial statement distributed
REGISTRAR: - Roban
Roban moved to change fees as discussed in the planning meeting. Mary seconded the motion.
The motion carried 11 for, 0 against.
Roban moved to change the fees for playing unaffiliated teams to $5.00 for in-state and $10.00 for out-of-state. Terry seconded the motion.
The motion carried 11 for, 0 against.
PIEDMONT DISTRICT COMMISSIONER’S REPORT: - Madelyn
¨ Dick King is the new Treasurer
¨ Discussion regarding plea from a club for financial aid
¨ Madelyn announced State Cup winners and Fair Play winners from the Piedmont District
MID-STATE DISTRICT COMMISSIONER’S REPORT: - Danny
¨ Discussion of possibility of Classic team switching to recreational status and applicable rules.
COASTAL DISTRICT COMMISSIONER’S REPORT: - Cathy
No report.
¨ Attended interstate games at Jekyll Island and announced the State Select program is progressing well.
STATE SELECT ADMINISTRATOR FOR GIRLS: - Mary
¨ Interstate games were successful.
STATE YOUTH DIRECTOR OF COACHING REPORT: - None
¨ Fred reported that Bob was appointed as National Chair of Risk Management and that Steve had been appointed Chair of Region III Risk Management.
RULES AND COMPLIANCE REPORT: - None
STATE YOUTH RECREATION DIRECTOR’S REPORT: - Terry
¨ Looking for someone from Mid-state and Coastal to serve on the Youth Recreation Committee.
¨ TOP Soccer possible grant due March 30. Discussion regarding sponsorship with SCORE.
MODIFICATIONS TO RULES AND BYLAWS:
Roban:
¨ Bylaw Rule Number 251, Section 1 – need to shorten the time period for termination to occur
¨ Discussion that this section needs to be removed and put in policy section or admin rules because Section 2 gives authority to terminate
Nancy:
¨ Discussion regarding notice for delinquent fees
¨ Questioned the possibility of position on Board of Directors of affiliated clubs. Bylaw 406 prohibits a Board member of SCYSA serving on a Club Board but does not prohibit service on a committee
Roban:
¨ Handout of proposed changes to the Rules of SCYSA
¨ Discussion of rough draft of Ethics guidelines
¨ Ethics Committee will continue work on guidelines and submit a revised rough draft to the Board
Danny made a motion to adjourn at 3:08 p.m. Joey seconded the motion.
The motion passed unanimously.
Respectfully submitted,
Mike Branham