SOUTH CAROLINA YOUTH SOCCER ASSOCIATION
BOARD OF DIRECTORS MEETING
The meeting was called to order by President Fred Bieber at 10:05 a.m. The following members were present and constituted a quorum:
Fred Bieber, Steve Ballentine, Barry Bynum, Mike Branham
Joey Mouton, Madelyn Carter, Danny Plummer, Cathy Gaskins
Ralph Arrington, Mary Bynum, Bob Brantley, Michael Cook
Terry Gordon
Board members not in attendance but excused: Roban Benich
Guest: Nancy Shultz, Employee of SCYSA
Steve made a motion to approve the January 21 Board of Directors’ meeting minutes. Joey seconded the motion.
The motion carried unanimously. A copy of the final minutes will be posted on the website.
Michael made a motion to approve the March 19 Board of Directors’ teleconference meeting minutes. Steve seconded the motion.
The motion carried unanimously. A copy of the final teleconference minutes will be posted on the website.
Communications: Fred
¨ Pepsi sponsorship has been finalized and will allow us to retain our Gatorade sponsorship.
¨ Discussion regarding responses to the April Heinrich Nike coaching scholarship.
¨ Discussion regarding total number of registered players to date.
¨ The transfer of the SCYSA website to a new web server has been accomplished.
¨ Risk Management: 3 clubs were not in compliance as of last Board meeting. The only club still not in compliance is MARS.
¨ Tournament risk management policy is in effect for upcoming State Cups.
¨ Discipline and Appeals: potential referee abuse case. Supporting documentation is to be received soon.
۰ New discipline and appeals procedure has been received from USSF.
¨ New Tournament and Travel Policy distributed. Recommended that committee be established to discuss and approve to submit to Board.
¨ International Travel Policy has changed significantly. Rules regarding Hosting Tournament with International Teams has changed.
¨ Workshop format changes will apply to 2001 Workshop.
Barry moved that Discipline and Appeals Guidelines be amended as previously drafted by Steve. Joey seconded the motion.
The motion carried unanimously.
CUPS AND GAMES REPORT: Barry
¨ Discussion regarding upcoming State Cups. Challenge Cup (64 teams), Classic Cup (49 teams), American Cup – not yet known.
¨ Effect of new Travel and Tournament Policy. He has been sending new guidelines and format when inquiry is made regarding hosting a tournament. Concerns regarding multiple tournaments on same weekend and change of weekends by club hosting a major tournament.
¨ New application to be used for clubs to apply to host tournaments to be discussed at next Board meeting.
¨ Discussion regarding changes to State Cup format and specific concerns from Piedmont District.
¨ Discussion regarding changes in State Cup rules as voted on and approved in the Board’s January meeting.
The motion carried with a vote of 9 for, 4 opposed.
The motion carried unanimously.
Steve moved to resume regular Board meeting. Mike seconded the motion.
The motion carried unanimously.
Steve moved to go out of order to cover Coastal Commissioner’s report. Mike seconded the motion.
The motion carried unanimously.
COASTAL DISTRICT COMMISSIONER’S REPORT: Cathy
¨ Discussion regarding City Soccer’s (Clark Brisson) Arena soccer. Nonaffiliated with SCYSA at this time. Any such Events are not covered by SCYSA and its insurance coverage.
SECRETARY’S REPORT: Mike - None
TREASURER’S REPORT: Joey
¨ Badges have been submitted and are to be discussed and approved at next Board meeting.
¨ Quickbooks programs have been obtained for each District and distributed to each District Commissioner. The specific account formation will be sent on disk by Fred. The dates for the District’s financial data to be entered into Quickbooks Pro is from 6/1/00 through 5/31/01 for this fiscal year.
REGISTRAR: Nancy for Roban
¨ The Board approved Nancy handling registrars’ responsibilities in Roban’s absence.
¨ The total number of registered players to date was presented as follows:
Piedmont:
Classic:
1368
Rec:
4318
Boys:
4196
Girls:
1490
Midstate:
Classic:
1825
Rec:
4396
Boys:
4752
Girls:
1469
Coastal:
Classic:
1236
Rec:
5243
Boys:
5156
Girls:
1323
Total Registration:
18,386
Classic:
4429
Rec:
13957
¨ Notice received from Charleston DOR that they will not be able to use social security numbers to register players.
¨ Online registration discussion and concerns with sensitive data information.
¨ Rules changes and manual need to be completed by June.
¨ Registrar’s seminars for each District will be held in May.
PIEDMONT DISTRICT COMMISSIONER’S REPORT: Madelyn
¨ Justin Collett is trying to establish recreation league in Spartanburg.
¨ Possible hearing regarding issues with the Palmetto League.
¨ Discussion of recruiting and ethical issues regarding complaints received of guest players used in nonaffiliated games.
MID-STATE DISTRICT COMMISSIONER’S REPORT: Danny
¨ Discussion regarding registration of players and lack of participation from Mid-State in American Cup.
¨ Danny to follow up with registration issues of coaches and players in the Mid-State District.
STATE SELECT ADMINISTRATOR FOR BOYS REPORT: Ralph
¨ Discussion of State Select events.
Ralph moved to allow the 87 Select team to attend a Region III Tournament in Memphis at a cost of $1,575 and four State Select teams to attend the GSA Super Cup Tournament in Atlanta over Memorial Day weekend at a cost of $4,120 with the expense of the tournaments to be paid by the participants. Bob seconded the motion.
The motion carried with 11 for, 1 abstention.
STATE SELECT ADMINISTRATOR FOR GIRLS: Mary
¨ Las Vegas convention was successful and presentations by SCYSA Board members were very well done.
¨ Discussed concern with coaches discouraging players from State Select Program.
STATE YOUTH DIRECTOR OF COACHING REPORT: None
¨ Position is vacant now. Fred will be submitting a Bylaw change to the Board to eliminate this position due to the paid employee restrictions.
MEMBER AT LARGE REPORT: Bob
¨ Handout – list of top 25 companies who may be approached for donations to develop a SCYSA field complex.
¨ Discussions with Justin Collett regarding recreation league in Spartanburg.¨ Discussions regarding Piedmont State Cup issues.
STATE YOUTH RECREATION DIRECTOR’S REPORT: Terry
¨ Information for American Cup to be posted on website.
¨ TOP Soccer Grant application has been completed.
¨ Recognition of Noreen Costanzo’s work on TOP Soccer.
MODIFICATIONS TO CONSTITUTION, RULES AND BYLAWS: None
¨ Update on ethics guidelines. Madelyn will email Board members with written updates.
¨ Discussion of US Youth Soccer Grant application for Buddy Soccer Program.
Barry moved to approve the grant application for the Buddy Soccer Program. Danny seconded the motion.
The motion carried unanimously.
¨ Young Referee of the Year nominations received: 2 males, 2 females
¨ Discussion of calendar for 2001-2002.
Joey moved to approve the SCYSA calendar for 2001-2002 as discussed in the January planning meeting and subsequently modified. Michael seconded the motion.
The vote carried 7 for, 4 against.
Michael made a motion to adjourn at 3:53 p.m. Barry seconded the motion.
The motion passed unanimously.
Respectfully submitted,
Mike Branham