SOUTH CAROLINA YOUTH SOCCER ASSOCIATION

BOARD OF DIRECTORS MEETING  

MARCH 16, 2003

The meeting was called to order by President Fred Bieber at 10:30 a.m.

The following members were present and constituted a quorum: 

Fred Bieber, Steve Ballentine, Cathy Ballentine, Mary Bynum, Bob Brantley, Doug Gaddis, Barry Bynum, Madelyn Carter, Roban Benich, and Danny Plummer

Board members not in attendance were Joey Mouton – absent excused (attended last part of the meeting), Dawn Anderson – absent excused, and Michael Cook – absent not excused.

Guest present: Nancy Shultz, SCYSA Administrative Assistant

Bob made a motion to accept the November 16, 2002 minutes as amended.  Barry seconded the motion.

The motion carried 8 for, 1 abstain.

Barry made a motion to accept the January 18-19, 2003 minutes as amended. Bob seconded the motion.

The motion carried unanimously.

COMMUNICATIONS: Fred

§         Pepsi will not sign contract with SCYSA. 

§         Office job has been offered to someone, no word yet on her acceptance.  Negative response and the job will be offered to another applicant.

§         April 8-18, German team from Montabaur will arrive in Atlanta and be hosted by NECSA (Jim Marczesky & Ron Tryon). Twenty-nine people coming.

§         Recreation Referee Instruction Course completed last week.  Fred instructed @ Lexington, NECSA.  14 new recreational referees.  Referee patch for recreational referees is blue as opposed to the black one for USSF certified referees.  Recreational Referees can referee only recreation games U14 and below.  Cost for the instruction varies w/ district but approximately $30. Contact Maurice Ponce to set up a course.

§         There is no lower age limit for referees.

§         Reports from ethics, rules & coaching license will occur later in meeting.

§         2003 Greensboro will have extra teams from the premier league (U15-U17); Austin, TX will also have the premier league teams (U14-U18).

§         Discussed possibility of forfeited State Cup Games.

VICE PRESIDENT: Steve

§         One (1) case of referee abuse pending; hearing postponed due to coach’s health problems.

§         Handed out Risk Management Disciplinary Action Reports.

§         State Referee Committee voted to approve referees working for SCYSA matches being required to submit Volunteer Disclosure Forms starting September 1, 2003.

§         Newsletter getting ready for distribution.  Next issue for June distribution has a deadline date of 5/22/03 for articles.

CUPS & GAMES DIRECTOR: Barry

• Passed around a sign up sheet for State Cup volunteers.
• Fee schedule changed for hosting tournaments and new guidelines submitted.
• Discussed a Piedmont tournament for U8-U14 same weekend as 1^st Round of Snickers Challenge Cup – tournament will be okayed.
• Discussed SCSCL rain outs
• Premier League for next year – winner of Premier League will advance to Region III automatically if not already State Cup winner; if they are the State Cup winner the 2^nd place finisher in the Premier League will advance.  This continues to the 3^rd place team.
• Director’s Cup (summer league) has 4 sub regions.  Any and all players who want to play on a team may do so with a limit of 25 on a roster (18 on game day).  Two to three weeks of play; with tournament for all 4 sub regions; winners go on to the National Director’s Cup August 8-10, in Lawrence, IN. Players play on their 2002/2003 registration. Barry is the contact for information.
• Coaches’ Licensing was discussed.
  • Rec Modules 6, 8, 10, and 12.  Book costs approximately $6.00
  • E license – 18 hours, D license is 36 hours
  • There are at least ten (10) people who can do the E/D instructing, more than that can do the modules.
  • Nancy is to get list of licensed coaches from Van and update the computer.
  • Licensing mandate sent back to committee for recommendation (possibly mandate classic & strongly recommend for recreation coaches).

• Discussed small-sided games.
  • Handout distributed
  • Discussed referee fees being equal in all districts for small-sided games

Barry made a motion for U6-U12 small-sided games implementation of U6 to play 4v4, U7/8 to play 6v6, U9/10 to play 8v8 and U11/12 to play 10v10 for the 2003/2004 season then U6 to play 3v3, U7/8 to play 4v4, U9/10 to play 6v6, and U11/12 to play 8v8 for the 2004/2005 season. U11/12 and U9/10 will play two five-minute golden goal overtimes.  Madelyn seconded the motion

The motion carried 8 for, 1 opposed.

SECRETARY:  Position vacant

TREASURER: Joey

• None

REGISTRAR:  Roban

§         Nancy to send Joey a note w/ difference in total number of player we paid for and what we have now so we can pay US Youth Soccer.

§         Discussed rule changes

Roban made a motion to delete Roster to Rec Team and Assign Player Number from the SCYSA Fee Sheet.  Mary seconded the motion.

The motion carried unanimously.

§         Player count 17,676 at present

§         Bylaws changes are due to Michael Cook by April 16.  BOD should receive a copy of the suggested changes within a week.

§         Phone discussion/vote to take place sometime between 4/22 to 4/24 on bylaws & rules.  Nancy to poll board and let everyone know the date.

§         Discussed changes to District Cabinets.

Steve made a motion to change Rule C-31 Unaffiliated Play to read, “Any matches, competitions, or events with organizations NOT affiliated with South Carolina Youth Soccer (SCYSA) or US Youth Soccer shall be considered UNAFFILIATED PLAY.  This does not apply to international competitions, at home or abroad.  SCYSA teams/players are allowed to participate in UNAFFILIATED PLAY should they choose to do so.  No permission is necessary or any forms required. SCYSA teams/players choosing to compete in UNAFFILIATED PLAY will NOT be covered by any SCYSA insurance.  Doug seconded the motion.

The motion carried unanimously.

Mary made a motion to purchase the new League Organizer version 8.0 edition for registration.  Roban seconded the motion.

The motion carried unanimously.

PIEDMONT DISTRICT COMMISSIONER: Madelyn

§         Discussed various meetings in the Piedmont District, including league meeting.

§         Discussed office equipment ordering, resale, and replacement.

§         Discussed recruiting in relation to a state cup winning team.

MIDSTATE DISTRICT COMMISSIONER: Danny

§         None

COASTAL DISTRICT COMMISSIONER: Cathy

§         Questions regarding fees.  New fee sheet to be sent to BOD.

§         Ethics were discussed.

§         District Registrar resigned as of May 31, 2003.

§         Meeting w/ clubs that want to be part of SCYSA (Hilton Head Rec & Bluffton Rec).

BOYS ODP: Absent, excused

GIRLS ODP: Mary

§         Player, Jacquelyn Hines was seen at the interstate games and was invited to showcase in Bradenton, FL by Region III coaches.  Had a good showing in Bradenton.

§         Working on October visit by German team.

§         Submitted ethics statement from Ethics Committee – referred back to committee.

MEMBER AT LARGE: Bob

§         Handouts were distributed.

§         Van will talk w/ Fuji regarding sponsorship.

RULES & COMPLIANCE: Absent, unexcused

STATE YOUTH RECREATION DIRECTOR: Doug

§         None

ELECTIONS:

The Secretary position is open due to the resignation of Ronnie Lattimore.  There were two nominations from the board. Ballots were counted and Lisa Miller was elected the new SCYSA Secretary.

UNFINISHED BUSINESS: 

§         Calendar was handed out.

Barry made a motion to accept the 2003/2004 SCYSA Calendar.  Danny seconded the motion.

The motion carried unanimously.

§         The 2002/2003 SCYSA Calendar is to change to say American Cup U10-U14.

NEW BUSINESS:

§         Discussed preferential seeding for Premier League teams.  No changes were made.

§         Discussed the President’s Workshop.

o       Visited Clarion Hotel downtown that had expressed an interest in hosting the 2004 workshop.

o       Van to supply Coaching Symposium information to allow time for notification and for the Workshop Committee to prepare.

o       Pat Pullen to sponsor luncheon.

o       Discussed moving elections (State Council Meeting) to the afternoon.

Mary made a motion to adjourn the meeting. Bob seconded the motion.

The motion carried unanimously and the meeting adjourned at 6:15 p.m.

Respectfully submitted by

Nancy Shultz

SCYSA Administrative Assistant