SOUTH CAROLINA YOUTH SOCCER ASSOCIATION
BOARD OF DIRECTORS MEETING
STATE OFFICE CONFERENCE ROOM, COLUMBIA,
MARCH 14, 2004
The meeting was called to order by President
Fred Bieber at 10:15 a.m.
The following members were present and
constituted a quorum: Fred Bieber, Steve Ballentine, Cathy Ballentine,
Mary Bynum, Madelyn Carter, Barry Bynum, Doug Gaddis, Tom Pietras, and Bob Brantley
The following members were not present:
Lisa Miller, Jane Simmons, Dawn Anderson, Danny Plummer, Rules & Compliance
Guests present: Van Taylor, Director
of Coaching Education and Player Development; Nancy Shultz, SCYSA Administrative
Assistant; Justin Collette, Spartanburg Youth Soccer
Steve made a motion to defer approving
the Minutes until next meeting. Barry seconded the motion.
The motion carried unanimously.
- Office Computer has numerous
viruses – working on repairing.
- Discussed Travel Notification
verse Permission to Travel
- Budgets due today
- US Youth Soccer approved fee
increase from $.50 to $.75 for 8/1/04 and then from $.75 to $1.00 for 8/1/05
- Conflict of Interest Statement
to be handled next BOD meeting.
VICE PRESIDENT: Steve
- Discussed number of volunteer
disclosures in hand; no problems found
- Received a large number of
referee disclosure forms for the first year in effect
- Office staff/computer tracking
of risk management via database for next year through Volunteer Select (Choice
Point). This will be a phase in over a 2-year period.
- Disclosure forms must be completed
on all volunteers.
- Discussed newsletter
- Hard copy verse e-mail/on-line
- Deadline for next issue
is May 15
- No Discipline & Appeals
- Discussed possible new rule
regarding Misconduct Toward a Referee – will look at next meeting.
CUPS & GAMES DIRECTOR:
- Applications for State Cup
are to be sent to the State Office with copies to Barry and the District Commissioners
- Hotel Rooms for the Chevy
Classic & Tide American Cup are tight due to unexpected events in the
- Commissioners will handle
first round of Challenge Cup
- Discussed Region III
Tournament and the increased cost to SCYSA
- Fees have increased to
- Loss of Snickers monies
- 4 additional referees
- Discussed SCYSA’s stand
on paying entry fees
Steve made a motion that registration
fees for teams attending the Southern Regional Tournament be paid for 2004.
Fees for 2005 will be the responsibility of the team attending. Madelyn
seconded the motion.
The motion carried unanimously.
- Discussed invitational tournaments
and what requirements are needed to allow them to invite unaffiliated teams.
- Discussed the Director’s
- Mandatory $5000 commitment
by all states
- Two levels of play; age
- Chevy Classic Cup Champions
or Runner-Up will attend; only one team has responded
- Dates are June 12-13
- Boys at Dothan, Alabama
- Girls at Ft. Myers,
- Handout of financial report
- Communication Committee working
- Player Registration Count
PIEDMONT DISTRICT COMMISSIONER:
MIDSTATE DISTRICT COMMISSIONER:
COASTAL DISTRICT COMMISSIONER:
- Discussed GA/SC League and
the Region III Cooperative Agreement Form
Tom made a motion to discontinue using
Permission to Travel Forms and move to Notification to Travel with some fee
structure and move the Notification to Travel and insurance paperwork to the
State Office as soon as State Office can handle. Steve seconded the motion.
After discussion the motion was withdrawn
and will be revisited in June.
- Discussed club which has not
paid registration fees since their November billing and has received late
STATE ADMINISTRATOR FOR BOYS:
STATE ADMINISTRATOR FOR GIRLS:
- Region III Girls Sub Region
Event for 91’s was awarded to South Carolina and will be held at USC Spartanburg
June 17-20. Six states will be invited
- Need referees for summer ODP
camps; Bob Poyer is working on it with Rusty Cherry’s help.
- Discussed German exchange
MEMBER AT LARGE: Bob
RULES & COMPLIANCE: Vacant
STATE YOUTH RECREATION DIRECTOR:
- Discussed holding Youth Module
- Youth Coaching Module was
held at James Island
MODIFICATIONS TO THE CONSTITUTION &
- Discussed possible deal w/
Mayfield Ice Cream (looking into conflict of interest w/ Chevy)
- Discussed vacant position
in Rules & Compliance due to Michael Cook’s resignation. Send any
new constitutions &bylaws to the State Office.
- Coaching Licensing – no policy
as of yet, will be discussed in the June meeting
- Discussed what is needed for
a coaching license waiver- a form to be included in the Administrative
Manual will be designed
- Discussed small sided games
Tom made a motion that small sided
games playing rules be changed from “mandatory” to “strongly recommended”.
Bob seconded the motion.
The motions passed 6 for, 1 opposed, 1
Tom made a motion to adjourn.
Barry seconded the motion.
The motion carried unanimously and the
meeting adjourned at 12:45 p.m.
SCYSA Administrative Assistant