SOUTH CAROLINA YOUTH SOCCER ASSOCIATION

BOARD OF DIRECTORS MEETING

STATE OFFICE CONFERENCE ROOM, COLUMBIA, SC

MARCH 14, 2004

The meeting was called to order by President Fred Bieber at 10:15 a.m.

The following members were present and constituted a quorum:  Fred Bieber, Steve Ballentine, Cathy Ballentine, Mary Bynum, Madelyn Carter, Barry Bynum, Doug Gaddis, Tom Pietras, and Bob Brantley

The following members were not present:  Lisa Miller, Jane Simmons, Dawn Anderson, Danny Plummer, Rules & Compliance – vacant

Guests present:  Van Taylor, Director of Coaching Education and Player Development; Nancy Shultz, SCYSA Administrative Assistant; Justin Collette, Spartanburg Youth Soccer

Steve made a motion to defer approving the Minutes until next meeting.  Barry seconded the motion.

The motion carried unanimously.

COMMUNICATIONS:  Fred

• Office Computer has numerous viruses – working on repairing.
• Discussed Travel Notification verse Permission to Travel
• Budgets due today
• US Youth Soccer approved fee increase from $.50 to $.75 for 8/1/04 and then from $.75 to $1.00 for 8/1/05
• Conflict of Interest Statement to be handled next BOD meeting.

VICE PRESIDENT:  Steve

• Discussed number of volunteer disclosures in hand; no problems found
• Received a large number of referee disclosure forms for the first year in effect
• Office staff/computer tracking of risk management via database for next year through Volunteer Select (Choice Point).  This will be a phase in over a 2-year period.
• Disclosure forms must be completed on all volunteers.
• Discussed newsletter
  • Hard copy verse e-mail/on-line edition
  • Deadline for next issue is May 15

• No Discipline & Appeals pending
• Discussed possible new rule regarding Misconduct Toward a Referee – will look at next meeting.

CUPS & GAMES DIRECTOR:  Barry

• Applications for State Cup are to be sent to the State Office with copies to Barry and the District Commissioners
• Hotel Rooms for the Chevy Classic & Tide American Cup are tight due to unexpected events in the Coastal District
• Commissioners will handle first round of Challenge Cup
• Discussed Region III Tournament and the increased cost to SCYSA
  • Fees have increased to $300
  • Loss of Snickers monies
  • 4 additional referees required
  • Discussed SCYSA’s stand on paying entry fees

Steve made a motion that registration fees for teams attending the Southern Regional Tournament be paid for 2004.  Fees for 2005 will be the responsibility of the team attending.  Madelyn seconded the motion.

The motion carried unanimously.

• Discussed invitational tournaments and what requirements are needed to allow them to invite unaffiliated teams.

• Discussed the Director’s Cup
  • Mandatory $5000 commitment by all states
  • Two levels of play; age U14-U18
  • Chevy Classic Cup Champions or Runner-Up will attend; only one team has responded

• Dates are June 12-13
  • Boys at Dothan, Alabama
  • Girls at Ft. Myers, Florida

SECRETARY: Lisa

• No Report

TREASURER:  Tom

• Handout of financial report
• Communication Committee working on ideas

REGISTRAR:  Jane

• Player Registration Count distributed

PIEDMONT DISTRICT COMMISSIONER:  Madelyn

• No Report

MIDSTATE DISTRICT COMMISSIONER:  Danny

• No Report

COASTAL DISTRICT COMMISSIONER:  Cathy

• Discussed GA/SC League and the Region III Cooperative Agreement Form

Tom made a motion to discontinue using Permission to Travel Forms and move to Notification to Travel with some fee structure and move the Notification to Travel and insurance paperwork to the State Office as soon as State Office can handle.  Steve seconded the motion. 

After discussion the motion was withdrawn and will be revisited in June.

• Discussed club which has not paid registration fees since their November billing and has received late notices.

STATE ADMINISTRATOR FOR BOYS:  Dawn

• No Report

STATE ADMINISTRATOR FOR GIRLS:  Mary

• Region III Girls Sub Region Event for 91’s was awarded to South Carolina and will be held at USC Spartanburg June 17-20. Six states will be invited
• Need referees for summer ODP camps; Bob Poyer is working on it with Rusty Cherry’s help.
• Discussed German exchange status

MEMBER AT LARGE:  Bob

• No Report

RULES & COMPLIANCE:  Vacant

STATE YOUTH RECREATION DIRECTOR:  Doug

• Discussed holding Youth Module at workshop
• Youth Coaching Module was held at James Island

MODIFICATIONS TO THE CONSTITUTION & BYLAWS:

• None

UNFINISHED BUSINESS:

• Discussed possible deal w/ Mayfield Ice Cream (looking into conflict of interest w/ Chevy)
• Discussed vacant position in Rules & Compliance due to Michael Cook’s resignation.  Send any new constitutions &bylaws to the State Office.
• Coaching Licensing – no policy as of yet, will be discussed in the June meeting
• Discussed what is needed for a coaching license waiver-  a form to be included in the Administrative Manual will be designed
• Discussed small sided games

Tom made a motion that small sided games playing rules be changed from “mandatory” to “strongly recommended”.  Bob seconded the motion.

The motions passed 6 for, 1 opposed, 1 abstain.

NEW BUSINESS:

• None

Tom made a motion to adjourn.  Barry seconded the motion.

The motion carried unanimously and the meeting adjourned at 12:45 p.m.

Nancy Shultz

SCYSA Administrative Assistant