SOUTH CAROLINA YOUTH SOCCER ASSOCIATION
BOARD OF DIRECTORS MEETING
STATE OFFICE CONFERENCE ROOM, COLUMBIA, SC
June 13, 2004
The meeting was called to order by President Fred Bieber at 10:05am.
The following members were present and constituted a quorum:
Fred Bieber, Steve Ballentine, Cathy Ballentine, Mary Bynum, Bob Brantley, Doug Gaddis,
Barry Bynum, Jane Simmons, Michelle Jenkins and Lisa Miller
Board member not in attendance: Dawn Anderson, Tom Pietras and Chris Bragan
Guests present: Van Taylor, SCYSA Director of Coaching Development and Player Education
Bob made a motion to accept the January18, 2004 BOD minutes. Doug seconded the motion.
The motion carried unanimously.
Jane made a motion to accept the March 14, 2004 BOD minutes as amended. Bob seconded the motion.
COMMUNICATIONS: Fred
No report.
VICE PRESIDENT: Steve
Risk Management
Steve made a motion to utilize ChoicePoint to conduct background checks on coaches, administrators, volunteers and referees every three years and require Disclosure Statements be submitted annually. Mary seconded the motion.
The motion carried unanimously.
§ Bonnie will be bonded.
§ SCYSA Office will collect and process Disclosure Statements.
§ Discussed working with the Darkness to Light Organization for the purpose of educating adults to prevent, recognize and react responsibly to child sexual abuse.
§ ODP Camp – Background checks will be conducted on everyone 18 and older (coaches, chaperones, administrators, referees).
§ Steve will coordinate with Bob Poyer to make sure all referees complete 2004 Volunteer Disclosure Statements.
§ Insurance Renewal with Pullen Insurance Agency – Expect increase in rates due to increases in claims.
Discipline and Appeals
§ One suspension is pending. Brian Anthony Stephens, a Charleston area referee, has been charged with 2nd degree criminal sexual conduct with a minor and committing a lewd act on a minor.
Bob made a motion to adopt the Misconduct Toward A Referee Rule listed below. Barry seconded the motion.
The motion carried unanimously.
Misconduct Toward a Referee: Persistent statements or physical acts toward a referee during or after a game, that do not constitute referee assault or referee abuse as provided under US Soccer Federation Policy 531-9, but mistreat the referee or are inappropriate or unacceptable statements or acts, and may include the following:
a) excessive incidences of foul or abusive language at the referee;
b) statements that diminish the authority of the referee;
c) statements or acts that serve to intimidate without threatening physical harm to the referee.
Examples of misconduct that arise under the description above include the following:
a) confronting the referee without physically threatening the referee;
b) spitting on the ground or in the air but not at the referee;
c) throwing or kicking an item as a sign or dissent but without the chance of hitting the referee;
d) re-entering the field.
These are only some of the examples of possible misconduct and are not all-inclusive, but apply only in the following situations:
a) if a proceeding is brought against an individual for referee assault or abuse, or both under Federation Policy 531-9;or
b) if the individual is ejected from a game and, after the ejection, engages in conduct that is misconduct under this policy.
Should the SCYSA Discipline and Appeals Committee determine the individual committed misconduct under this rule, it shall impose NOT less than a three (3) game suspension. This suspension is in addition to any other suspension and/or fine that may be imposed on the individual by an association or league. A formal hearing will not be held unless it is requested.
Newsletter
CUPS & GAMES DIRECTOR: Barry
Barry made a motion to grant Lexington Soccer Club permission to host the 2004-2005 State Cup. Doug seconded the motion.
The motion carried unanimously.
Barry made a motion allow SCSCL to schedule 1st Round games, giving home field advantage to the higher ranked team and to play all games on one day. Doug seconded the motion.
A discussion was held.
Barry withdrew his motion.
Barry made a motion to award home field advantage to higher ranked teams. Doug seconded the motion.
The motion failed.
Barry made a motion to allow SCSCL to schedule 1st Round games. Doug seconded the motion.
The motion passed.
Barry made a motion to play all 1st Round games on one day. Doug seconded the motion.
The motion passed.
Barry made a motion to adopt the Restricted and Unrestricted Tournament Rule listed below. Lisa seconded the motion.
RESTRICTED AND UNRESTRICTED TOURNAMENTS. A tournament sanctioned by SCYSA may declare itself to be “Restricted” – open only to teams from a single USSF Organizational member or a subset thereof or “Unrestricted” – open to teams from all USSF affiliated participants. If a tournament desires to be “Restricted”, but SCYSA is not a member of that single USSF Organizational Member, or if the tournament desires to be “Unrestricted”, the tournament must purchase and provide evidence of a One Million Dollar ($1,000,000) CSL comprehensive general liability policy including coverage for participant/spectator medical payments. In lieu of medical payments, a sports accident policy with a Ten Thousand Dollar ($10,000) limit of liability per injury is acceptable. South Carolina Youth Soccer and the hosting Member Association will be listed as an additional insured and a hold harmless and indemnification agreement in favor of South Carolina Youth Soccer must be executed. Before South Carolina Youth Soccer will sanction any tournament required to provide the above described insurance, the insurance policy(ies) must be approved by South Carolina Youth Soccer. See Rules of the South Carolina Youth Soccer Definition 31 regarding unaffiliated play.
The motion carried unanimously.
SECRETARY: Lisa
No report.
TREASURER: Tom
No report.
REGISTRAR: Jane
PIEDMONT DISTRICT COMMISSIONER: Michelle
Michelle made a motion to approve all of the clubs and leagues listed above, conditional upon approval by the Rules and Compliance Committee. Lisa seconded the motion.
The motioned carried.
Michelle made a motion to accept the SGU U18 Boys, now at CESA, as the second team representing SC in the Premier League. Barry seconded the motion.
Cathy made a Friendly Amendment that the acceptance be contingent upon verification of the number of returning players by the State Registrar.
Michelle and Barry accepted the Friendly Amendment.
The motion carried.
Michelle made a motion to accept the SGU U15 Girls, now at CESA as the second team representing SC in the Premier League contingent upon verification of the number of returning players by the registrar. Barry seconded the motion.
Steve made a friendly amendment that acceptance be granted only if the 3rd place team does not want to enter the Premier League or have the required number of returning players.
The motion carried.
MIDSTATE DISTRICT COMMISSIONER: Chris
No report.
COASTAL DISTRICT COMMISSIONER: Cathy
Cathy made a motion to approve Charleston United Soccer Club, conditional upon approval by the Rules and Compliance Committee. Lisa seconded the motion.
The motion carried unanimously.
STATE ADMINISTRATOR FOR BOYS: Dawn
No report.
STATE ADMINISTRATOR FOR GIRLS: Mary
MEMBER AT LARGE: Bob
No report.
STATE YOUTH RECREATION DIRECTOR: Doug
UNFINISHED BUSINESS:
Barry made a motion to move to executive session. Steve seconded the motion.
The motion carried unanimously.
Michelle made a motion to move out of executive session. Jane seconded the motion.
The motion carried unanimously.
Steve made a motion to accept the 2004-2005 SCYSA Calendar as amended. Barry seconded the motion.
The motion carried unanimously.
Barry made a motion to cover the expense of hotel rooms, and provide a $150 stipend and shirt for the referees attending Regionals. Bob seconded the motion.
The motion carried unanimously.
Bob made a motion to adopt a Conflict of Interest Statement. Barry seconded the motion.
The motion carried unanimously.
OLD BUSINESS:
Barry made a motion to set the Entry Fee for Director’s Cup at $200. Steve seconded the motion.
The motion carried unanimously.
Cathy made a motion to offer the second place Challenge Cup teams the opportunity to go to the Division I Director’s Cup. Steve seconded the motion.
The motion carried unanimously.
Barry made a motion to allow one person to represent more than one team at the Coaches Meeting at the Classic and American Cup. Lisa seconded the motion.
The motion carried unanimously.
NEW BUSINESS:
MODIFICATIONS TO THE CONSTITUTION & BYLAWS:
Steve made a motion to modify Bylaw 411, Section 3 to read, “The Board of Directors may act under subsection (a) of this section to suspend or terminate a member only after hearing, reasonable notice to the member of the time and place of the hearing and providing the member with a reasonable opportunity to present evidence in support of the member’s position.” Mary seconded the motion.
The motion carried unanimously.
The motion carried unanimously.
Steve made a motion to modify Bylaw 323, Section 3 number (1) to read, “The District shall provide to each Organization Member and the District Officers at least 30 days before the date of the meeting, notice of the annual meeting giving the date, time and location of the meeting. Barry seconded the motion.
The motion carried unanimously.
Michelle made a motion to modify Bylaw 411, Section 3, (c) to read, “Each Board member shall serve in one Board of Directors position for a period of up to three consecutive two-year terms. Beginning the 2004/05 seasonal year, all Board of Directors positions that are affected by this bylaw amendment, may serve one more two-year term.”
There motion did not receive a second.
Steve made a motion to modify Bylaw 402, Section 1 by replacing the term general meeting with State Council meeting. Bob seconded the motion.
The motion carried unanimously.
Steve made a motion to modify Bylaw 402, Section 1 by adding Subsections a and b.
a) An individual may not be elected to the office of President for more than three (3) full terms, except that an individual who was elected to fill a vacancy of an unexpired term of more than one year may not be elected as President for more than two (2) years.
b) Any candidate for the office of President must have served a minimum of two (2) years on the SCYSA Board of Directors. Bob seconded the motion.
The motion failed.
Steve made a motion to modify Bylaw 404 by adding Sections 3 and 4.
3) Any member of the BOD who is not present for more than one-half of the scheduled BOD meetings during the seasonal year shall be removed from office. This includes excused and unexcused absences.
4) Any individual removed from the BOD under Bylaw 404, Section 3, may apply in writing for reinstatement to the SCYSA President. Approval for reinstatement shall require a two-thirds vote of the BOD. Barry seconded the motion.
The motion carried unanimously.
Steve made a motion to modify Bylaw 405 to read “ If any position on the Board of Directors other than the President or a District Commissioner becomes vacant for any reason, the remaining members of the Board of Directors shall elect an individual to the office to fill the balance of the term. Barry seconded the motion.
A brief discussion was held.
Steve withdrew the motion.
Cathy made a motion to modify Bylaw 211, Section 1 by having applications for membership sent to the SCYSA Office and omitting the statement, “The applicant must submit 20 copies of all documents to the Board of Directors”. Barry seconded the motion.
The motion carried unanimously.
Cathy made a motion to modify Bylaw 211, Section 2 to read, “ The SCYSA Office Manager shall immediately submit the application and accompanying documents to the Rules and Compliance Officer and the appropriate District Commissioner for their review. The District Officers may reject the application until the application and accompanying documents are changed to comply with requirements of SCYSA and the Federation. On completion of the Rules and Compliance Officer and District Officers’ review of the application, the District Officers’ shall submit a report to the Board of Directors with its recommendations for consideration at its next meeting. Barry seconded the motion.
The motion carried unanimously.
Steve made a motion to modify Bylaw 212, Section 1 by deleting the last statement, “Membership automatically renews each seasonal year as long as the Member remains in good standing with SCYSA”.
Barry seconded the motion.
A brief discussion was held
Steve amended his motion to modify Bylaw 212, Section 1 by changing the wording of the last sentence to read, “Membership renews each seasonal year for members in good standing upon receipt of all Affiliation Forms by SCYSA”. Barry accepted the amendment.
The motion carried unanimously.
Steve made a motion to modify Bylaw 254 by requiring that written requests for reinstatement be sent to the SCYSA President. Barry seconded the motion.
The motion carried unanimously.
Steve made a motion to modify Bylaw 303 by excluding mail as a way the Board of Directors may vote.
A brief discussion was held.
Steve withdrew the motion.
Steve made a motion to modify Bylaw 324, Section 2, number 2 to read, “ensure that each Club within the district register every soccer player, coach, team and administrator that is sponsored, financed, coached, or administered by SCYSA. Jane seconded the motion.
The motion carried unanimously.
Cathy made a motion to modify Bylaw 325 by deleting “and Clubs” from Section 1, (a), “and each Club” from Section 1, (b), all of Section 1, (2) “at least 15 days before the date of the meeting, a proposed agenda with copies of an items proposed to be considered at the meeting” and “Notice of a special meeting shall be provided to each District Officer of the district within 5 days of the call.” from Section 2, (c).
Steve announced that he will run for SCYSA President.
Steve made a motion to adjourn. Michelle seconded the motion.
The motion carried unanimously and the meeting adjourned at 6:30 pm.
Lisa Miller
SCYSA Secretary