SOUTH CAROLINA YOUTH SOCCER ASSOCIATION
BOARD OF DIRECTORS MEETING
September 12, 2004
The meeting was called to order by President Steve Ballentine at 10:05am.
The following members were present and constituted a quorum:
Steve Ballentine, Jim Marczesky, Lisa Miller, Tom Pietras,
Jane Simmons, Doug Gaddis, Michele Jenkins, Sharon Bieber, Cathy Ballentine,
Barry Bynum, Dawn Anderson, Mary Bynum, Fred Bieber, and Bob Brantley
Guests present: Nancy Shultz, SCYSA Administrative Assistant
Van Taylor was conducting a US Youth Soccer Clinic in the
Greenville area as part of September Soccer Month.
The minutes were reviewed.
Tom requested that the number of votes cast (for and against)
be indicated in the minutes.
Bob made a motion to accept the August 7, 2004 BOD minutes
as amended. Barry seconded the motion.
The motion carried unanimously.
- Requested that the BOD update their member information.
- Asked that committee reports be submitted in writing and
sent out to the BOD by Thursday of the week preceding the BOD Meeting.
- Gave Tom the information on the rent fee to be paid to
Synergy starting November 1st. The rent has increased from $830.55
VICE PRESIDENT: Jim
- Status on risk management and field safety compliance
forms sent to commissioners. Discussed forms that have not been submitted
by clubs and leagues.
- Cathy asked for clarification on what type of documentation
is needed when a league does not have its own fields. Steve stated that the
request for information is to be documented and leagues are to list the club
fields they use.
- Discussed the responsibility of clubs and leagues to turn
- Discussed liability and the importance of field safety.
Jim made a motion to enact a $250 fine upon clubs for
every risk management form that is 30 days past due. Michele seconded the motion.
CUPS & GAMES DIRECTOR: Barry
- The teams not represented at the SCSCL meeting in Columbia
have paid the $100 fine – CESA 89 Boys Challenge, HHBSC U15 Girls, Spartan
FC 88 Boys and FC 89 Girls.
- Region III Premier League is up and running. A meeting
of all Premier III team coaches and managers from every state in the region
was held in Greenville on August 21st. About half of the
teams were represented.
- SCSCL games started in August. Steve Cothran has been
on top of all scheduling problems and is trying to get fields and dates locked
- 2004-2005 State Cup games will be hosted by Lexington
Soccer Club. BOD members signed up to work State Cup games.
Barry made a motion to appoint Steve Cothran as SCSCL League
Administrator for a term of 2 years. Bob seconded the motion.
The motion carried
Barry publicly thanked Steve
Cothran for the work he has done as SCSCL League Administrator.
Reviewed USYS National Championship
Series 2004-2005 Policies. Changes in Rule 221, Section 2 (a) (1) were highlighted.
USYS National Championship Series
2004-2005 Policies can be viewed at: www.usyouthsoccer.org/docs/administrators/downloads/nc%202004-2005.pdf
In response to the rule changes, Barry made a motion to
move the roster freeze date for U15-U18 Challenge Cup Teams entering Fall Cup
Play from Oct. 30 to Nov. 6 and for U11-114 Challenge Cup Teams entering Spring
Cup Play from March 26 to April 9.
Bob seconded the motion.
The motion carried unanimously.
Barry made a motion that SCYSA follow all National Championship
Rules. Bob seconded the motion.
A discussion was held.
Fred asked Barry to request
clarification on the definition of competition.
Lisa made a friendly amendment to restate Section (a) (1)
of Section 6 in the motion.
Barry removed the motion. Bob removed his second.
Jane made a motion to allow Classic teams to
have no more than 5 previously roster players at the roster
freeze date. Barry seconded the motion.
The motion carried
Discussed FIFA and their stand
on eliminating Golden Goals.
- Thanked everyone for a good issue.
- December Issue (Copy due by 11/15)
- Some BOD members were unable to view articles. Lisa will
check with Richard and made sure e-mail addresses are correct.
- Asked for clarification on how we communicate rule changes.
Rule changes are communicated through the registrars.
- Financial statements were reviewed. Compared cash balances
- operating account (fiscal year 2003 to 2004).
- Discussed statements of receipts, disbursements and changes
in net assets for General Funds, Girls and Boys ODP Programs, and Coaching
- The Boys ODP Program had a $9,691 deficit last year.
- The Boys and Girls ODP Administrators will start with
a $0 balance in accounts for this fiscal year, as these programs are self-sustaining
- ODP Administrators will manage programs as break-even
- No funds are taken out of the ODP programs by SCYSA.
- ODP Scholarships Funds were discussed. Michelle suggested
that each program follow the same procedures/guidelines for scholarships.
- Steve, Dawn and Mary will meet to discuss scholarship
procedures/guidelines for the ODP Program.
- 7,380 total players registered
- 4,381 classic players
- 2,999 recreational players
- 4,195 male players
- 3,185 female players
- 2,868 players from the Piedmont District
- 2,072 players from the Midstate District
- 2,376 players from the Coastal District
- 94 out of state players
- 1,071 coaches/assistants
PIEDMONT DISTRICT COMMISSIONER: Michele
Club 104, Blue Ridge Soccer Association,
has decided not to affiliate. They are going to register their players with
Club 120, Greer Youth Soccer Association.
Coach Justin Collett with Spartanburg
Youth Soccer Club has completed his 3 game suspension from the fall of 2003
for the Girls Spartan FC ’86. He did not coach on November 9, 2003;
November 16, 2003 (1st
Round of State Cup); September 11, 2004.
Carolina Elite Soccer Academy will be notified that their bid to host the 1st Round of Challenge
Cup will not be accepted due to Brushy Creek Soccer Complex being the venue.
These Fields are in a flood zone and the first to close during rain.
Cliff Theisen will represent
the Piedmont District as the committee member to serve on the SCSCL.
MIDSTATE DISTRICT COMMISSIONER: Sharon
COASTAL DISTRICT COMMISSIONER: Cathy
- Horry Geeorgetown Soccer Club has pulled out of SCYSA
to affiliate with US Club Soccer this year. The club has over 300 players
and indicated that affiliation fees influenced their decision. The club will
not be charged $50 for the Presidents’ Workshop. Teams from the club should
not be entered in the Myrtle Beach Tournament due to risk management policies.
- Received one bid to host First Round of State Cup for
the Coastal District – Summerville Soccer Club.
- Tom Thomas will represent the Coastal District as the
committee member to serve on the SCSCL.
- Hilton Head Island Recreational Department will be meeting
in October to discuss joining SCYSA next year.
- Discussed tournament form requirements regarding US Club
- Steve stated that he has been asked why a club may not
registered half of its teams with SCYSA and half with US Club Soccer.
The national rule states that 100% of a club must be registered with USYS
or none at all.
- US Club Soccer does not have a risk management policy.
All questions related to US Club Soccer and insurance coverage/liability should
be directed to Jim and not Barry.
STATE ADMINISTRATOR FOR BOYS: Dawn
- 1st Round tryouts will be held October 10,
2004 at Summerville Soccer Club from 2:00-5:00pm.
- Head Coaches will be:
- 1988 - Rob Miller, Head Coach at Anderson College
- 1989 - Ben Freakly, Head Coach at Erskine College
- 1990 - TBD
- 1991 - Ritchie Rose, Assistant Coach at Lander University
- 1992 - Adrian Pinasco, Assistant Coach at USC
- Goal Keeper Coach - Van Taylor – Head Coach at Lander
Van Taylor will have an assistant so that the age groups can be
split up for appropriate age training.
The second tryouts for team trials will be held on December. 5,
2004. That will be when 2 teams of each age group will be chosen for the Interstate
games in January.
Working on having Interstate games back at Jekyll Island, as there
were so many weather issues to contend with last year in NC. Teams to be included
will be from NC, SC, GA and FL.
Adrian Pinasco is not eligible to be Head Coach of the 1992 Boys
ODP team because he is registered as a coach for a Boys Club team at or near
that age group.
Dawn requested that Ralph Lundy be allowed to stay on as the 1990
Boys ODP Head Coach and noted that she considers him to be unbiased, professional
and caring of all players. A letter to support Dawn’s recommendation was sent
to the board by Van Taylor.
A discussion was held regarding a conflict of interest related
to Coach Lundy’s son being a player on the 1990 Boys ODP team. The BOD recognized
Coach Lundy as an excellent coach and friend to soccer.
Bob made a motion to allow ODP Administrators
to select college coaches as assistant coaches without restrictions related
to the ages of offspring. Doug seconded the motion.
The motion failed 8-5.
STATE ADMINISTRATOR FOR GIRLS: Mary
- Waiting for the newsletter with all of Girls ODP information
to come out.
- E-mails sent to all participants from 2004 Region III
Camp regarding tryouts. Notices will also be sent by mail to all eligible
SCYSA players with tryout information by October 1, 2004.
- The announcement that the 1992 Region III Sub Region Camp
is to be held at USC-Upstate (formerly USC-Spartanburg) will be made at the
coaches’ symposium this week in Dallas, TX.
- The 2005 Girls ODP Head Coaches are:
- 1988 – Eric Terrill, Charleston Southern University
- 1989 – Kendall Reyes, USC-Upstate)
- 1990 – Jamie Smith, USC
- 1991- Marty Beall, Francis Marion University
- 1992 – Brian Purcell, Presbyterian College
- Goal Keeper Coach – Ralph Polson, College of Charleston
MEMBER AT LARGE: Fred
- Conflict of Interest and Volunteer Disclosure forms were
completed by all members of the BOD who had not done so prior to the meeting.
- There is an indoor soccer facility being built in Columbia.
They are interested in being sanctioned by SCYSA.
- A Fund Raising Group would like SCYSA players to sell
their products. A discussion was held. The BOD is not presently interested
in having our players participate in this type of fundraiser.
- Walterboro Soccer Club has not filed Federal Income Tax
- Bob will draft a letter to send to clubs informing them
of the requirements related to Federal Tax Forms.
RULES AND COMPLIANCE: Bob
- A discussion was held on temporary approval of clubs’
bylaws from our August BOD meeting.
Tom made a motion to grant continuing approval to clubs
with new or revised bylaws. Bob seconded the motion.
The motion was discussed.
Tom amended his motion to state that we grant continuing
approval to clubs with new or revised bylaws until the next SCYSA BOD meeting.
Bob seconded the motion.
The motion carried unanimously.
- Carolina Soccer League –Bob suggested that he meet with
Alton Jones, along with Michele and Doug, to discuss the issues.
- Tiny Tots Indoor Soccer League is being advertised for
start-up in Greenville via the “Greenville News”.
STATE YOUTH RECREATION DIRECTOR: Doug
- In the Upstate the birth of CESA and a new league for
recreational soccer is sure to help to improve and grow interest and enthusiasm
for the sport.
- Soccer is growing in the Easley area with the promise
of a new league and training program.
- USYS is placing an emphasis on building Recreational programs
and numbers with a focus on development and growth of both TOPSoccer and Soccer
Start. Growth in Hispanic and inner-city communities will be a major focus.
- Doug will assist the TOPSoccer Region III Representative
in organizing our border states.
- Steve asked that commissioners assist in finding someone
to activate the TOPS program at a state level.
- American Cup – looking forward to increased participation.
If participation does not increase we may need to consider having an American
Cup Festival in each district that runs along with the 1st Round
- Questions related to the eligibility of players from other
countries should be directed to Jane.
- Steve reviewed the
Darkness to Light Program.
- The Program would provide a training/educational program
(video) with workbooks that instruct our organizational members on how to
help prevent childhood sexual abuse within SCYSA.
- SCYSA would provide this training to our members on a
voluntary basis, with a $10 cost per person for the workbook.
- Concerns and benefits were discussed.
- Michele, Cathy, Steve and Jim have volunteered to
take the training course.
Cathy made a motion to have two BOD members trained by
Darkness to Light to assist in the prevention of Child Sexual Abuse at a cost
of $500. Bob seconded the motion
The motion passed 12-1.
- All Region III Premier League teams have met requirements
and been approved.
- All fines have been taken care of by the clubs that did
not attend the Presidents’ Workshop.
- Mary requested that Notification to travel information
be attached to the August minutes.
- Barry has contacted NC regarding Northside Soccer Club
playing in NC. No games are scheduled so it is not an issue at this time.
- We will review recommendations/requirements related to
coaching licenses at the next meeting.
- Presidents’ Workshop – Cathy has sent an e-mail to Joy
Bryant at the Embassy Suites in reference to booking space for 2005. She has
not yet received a response.
- Barry sent around an order form from SCORE and asked BOD
members to sign up for needed shirts. Each member should have 3 shirts (1
red, 1 white and 1 blue). Barry would like for all BOD members to wear the
same color shirt at state functions where we all present.
- Committee Assignments – Steve reviewed the following SCYSA
- Bob advised that Jane be added to the Rules and Compliance
- Rules and Compliance - Bob Brantley Chairperson, Mary
Bynum, Cathy Ballentine, Jane Simmons.
- Discipline and Appeals – Jim Marczesky, Chairperson
(to be named as needed)
- Budget – Tom Pietras, Chairperson, Steve Ballentine,
Lisa Miller, Jim Marczesky, and Fred Bieber
- Recreation – Doug Gaddis, Chairperson, TBA
- Coaching – Van Taylor, Chairperson, TBA
- Referee – Fred Bieber, Steve Ballentine, Jim Marczesky
- Registration – Jane Simmons, Chairperson, TBA
- Mary requested that a Girls’ ODP Coach be added to the
- Jane asked that we consider changing the February 11-13
BOD Planning Meeting. The calendar was reviewed and there did not appear to
be any other open date.
Bob made a motion to adjourn. Michele seconded the
The motion carried unanimously and the meeting adjourned
at 3:45 pm.