The meeting was called to order by Vice President Barry Bynum at 10:15 am.

The following members were present and constituted a quorum: Barry Bynum, Rick Cunningham, Lisa Miller, Jane Simmons, Steve Cothran, Doug Gaddis, Michele Jenkins, Sharon Bieber, Cathy Ballentine, Mary Bynum, Fred Bieber, and Bob Brantley.

Guest Present: Nancy Shultz, SCYSA Administrative Assistant

President Steve Ballentine was attending the US Youth Soccer President’s meeting in Chicago. He joined this meeting at 11:30.

Bob made a motion to accept the minutes from the September 11, 2005 SCYSA BOD meeting as amended. Doug seconded the motion.

THE MOTION PASSED

COMMUNICATIONS: Barry

? Discussed open forum district meetings.
o Referee Clinics
o Coaching Clinics
o Review input at the planning meeting
? Discussed US Youth Soccer President’s meeting in Chicago

VICE PRESIDENT: Barry

? Discipline & Appeals - one suspension pending.
? Disciplinary Action Report for October was distributed.
? Risk Management – volunteer disclosure and compliance forms discussed.
? Attending the SCYSA President’s meetings in the Midstate and Piedmont districts.

Barry made a motion to approve the SCYSA 15 passenger van policy as follows: The South Carolina Youth Soccer Association (SCYSA) does not authorize the use of non-owned 15 passenger vans for any sanctioned events, approved travel, or any affiliated activities of SCYSA due to a history of rollover accidents associated with this specific vehicle type. The SCYSA liability insurance underwriter prohibits the use of non-owned 15 passenger vans for any SCYSA activities or event under any circumstances. Doug seconded the motion.

THE MOTION PASSED

CUPS AND GAMES: Steve Cothran

? Discussed the Region III meeting in Little Rock, Arkansas. Holiday Inn in west Little Rock will be the hotel for the Region III Championship.
? President’s Cup (formerly the Director’s Cup) will be held in Huntsville, AL June 9-11, 2006. The 2007 President’s Cup will be held in Tampa, FL.
? SCSCL games will be completed today.
? Discussed coach ejections where the coach is also a referee.
? Discussed some field and referee problems in the Rock Hill area.
? Discussed Palmetto League.
? Discussed State Cups.
o Classic (55 teams) and Kohls American (21 teams) Cup is November 19-20 and will require 17 fields (MESA, Wenwood, and Pitman).
o Final Round of Challenge Cup will be December 3-4 and will require 4 fields.
o CESA will handle concessions.
o The SCYSA BOD will handle field marshalling and t-shirts for cups.

SECRETARY: Lisa

? December 15 tentative date for electronic newsletter
? Articles due by December 1.

TREASURER: Rick

? Handout of the SCYSA Profit and Loss Statement.
? SCYSA Travel and Expense Policy draft was discussed.

Rick made a motion to accept the SCYSA Travel and Expense Policy as amended. Barry seconded the motion. (See attachment)

THE MOTION PASSED

MIDSTATE DISTRICT COMMISSIONER: Sharon

? Discussed First Round of State Cup - using Lexington fields.

COASTAL DISTRICT COMMISSIONER: Cathy

? Discussed President’s open forum meeting held on November 4th.
? Discussed First Round of State Cup – using Summerville fields. Bob Wern will be the assignor and Greg Banks with RCC will provide the medical services.
? Discussed meetings with Summerville YMCA in hopes that they will become a part of SCYSA.

STATE SELECT ADMINISTRATOR FOR BOYS AND GIRLS: Mary

? Registration for tryouts is underway. Hopefully all registrations will be in by November 15, 2005.
? Coaches and evaluators are set with both boys and girls.
? The Lexington Soccer Complex will be used for State Team Trials.
? The Girls Interstate Games will be in Summerville, SC this January. 40 ODP teams are expected to compete. Hotels have been contracted with for AL, GA, NC, SC and TN.
? The Boys Interstate Games will be in Concord, NC.
? Buses will be used for the Interstate events.
? The spring event at USC-Upstate is still on for the 1993 ODP Girls. USC-Upstate will also bid on the Region III Girl’s camp in February at the workshop.
? Discussed ODP budget.
REGISTRAR: Jane

? Player count:
o 14, 037 registered players (700 more still to be put in program)
o 4,107 classic players
o 9,930 recreational players
o 4,882 players from the Piedmont
o 5,286 players from the Midstate (this is where the 700 will go)
o 61 players playing out of state
o 5,735 female
o 8,302 male
o 2,249 coaches and assistants
? Attending the Piedmont SCYSA President’s meeting.
? Discussed purchasing version 9.0 of League Organizer

Fred made a motion to purchase 3 copies of the new 9.0 version of League Organizer at $600 a piece. Rick seconded the motion.

THE MOTION PASSED

PIEDMONT DISTRICT COMMISSIONER: Michele

? The SCYSA President’s open forum meeting was held October 30th. 10 of 20 Piedmont District clubs/leagues were present.
? Foothills Soccer Club of Greer is the host for the First Round of State Cup.
? Carolina Soccer League is working on giving clubs an option for recreational league play this spring. Steve Cothran, Rock Weldon and I will be working with this league.
? Held a meeting w/ the CESA November 4th. League not in compliance w/ the Mandatory Small-Sided Games.

Bob made a motion to grant an exemption until the August 31, 2006 for compliance with the mandatory SCYSA Small Sided Games Player and Playing Rules for Classic and Recreational Divisions. Michele seconded the motion.

THE MOTION PASSED

Fred made a motion to exempt all inter-club leagues from having player passes. Jane seconded the motion.

THE MOTION FAILED

Richard Wright (SCYSA Webmaster) joined the meeting to give an update on the SCYSA website.

? 2 SCYSA board members as well as the webmaster will have access to the website to alter or work on the site.
? Each board member will have an user name and password
? Tentative date of November 10 to receive user name and password to enter the intranet to update your profile and submit articles for the newsletter.
? Tentative date of December 1 to view website
? Tentative date of December 15 for the first electronic newsletter.

MEMBER AT LARGE: Fred

? Discussed new promotional opportunity submitted by Hamburger Helper to distribute product samples during state cup.

Fred made a motion to accept the Hamburger Helper promotional opportunity for the American/Classic Cup. Doug seconded the motion.

THE MOTION PASSED

Fred made a motion to accept the Hamburger Helper promotional opportunity for the Final Round of Challenge Cup. Doug seconded the motion.

THE MOTION PASSED

? Discussed the continuing Germany/South Carolina exchange for 2007/2008 w/ Rhineland Falls.
? 501C-3 letter dismissed.
? Scott Nolan issue resolved.

RULES AND COMPLIANCE: Bob

? Discussed the winter training program at Carolina FC. Barry to contact Pat Pullen regarding insurance for this.
? Foothills Soccer Club of Greer has submitted their revised bylaws, as requested.

STATE YOUTH RECREATION DIRECTOR: Doug

? Recreation committee has 2 of the 3 district representatives and will meet prior to the start of the spring season.
? Discussed monies being spent on recreational soccer, scholarship possibilities, and American Cup dates. Further discussion will occur at the planning meeting.

UNFINISHED BUSINESS:

? Job description for DOC – Barry will work on this with Steve.

? Land Committee
o Discussed property in Lexington County (approximately 100 acres) and Richland County (approximately 50 acres).
o Discussed working with the SCYSA Amateur League to purchase/maintain property.
o Discussed working with city or county agencies.
? Discussed dual rostering/club pass. Further discussion will take place at the planning meeting.
? Code of Ethics - committee to have suggestions to board prior to the planning meeting for discussion.
? Coaching Committee has been finalized: Van Taylor, Chair; Barry Bynum, Pearse Tormey, Tripp Miller, and Ralph Polson.

ELECTIONS:

? None

NEW BUSINESS:

? Workshop in Houston, TX. Approved to attend: Steve, Mary, Barry, Van, and Jane. Bob and Fred will also attend as chairpersons of National Committees. Any others wishing to attend must get approval.
? SCYSA President reported on the US Youth Soccer President’s special meeting in Chicago.
o Discussed benefits of affiliation with US Soccer Federation
o Discussed marketing and branding our NSA’s.
? Steve no longer serving on National Risk Management Committee. Bob is still Chairman of the National Risk Management Committee and Fred is still the Chairman of the National Mediation Committee.
? SCYSA President’s Workshop – still looking for site in Columbia but may have to move to another district.

Cathy made a motion to adjourn. Lisa seconded the motion.

THE MOTION PASSED

The meeting adjourned at 5:00 pm.

Lisa Miller
SCYSA Secretary