SOUTH CAROLINA YOUTH SOCCER ASSOCIATION

BOARD OF DIRECTORS MEETING

RADISSON HOTEL, MYRTLE BEACH, SC

February 13, 2005

The meeting was called to order by President Steve Ballentine at 8:55 am.

The following members were present and constituted a quorum:

Steve Ballentine, Jim Marczesky, Lisa Miller, Tom Pietras, Jane Simmons, Barry Bynum, Doug Gaddis, Michele Jenkins, Sharon Bieber, Cathy Ballentine, Dawn Anderson, Mary Bynum, Fred Bieber, and Bob Brantley

Guests Present: Nancy Shultz, SCYSA Administrative Assistant, Van Taylor, SCYSA Director of Coaching Development and Player Education, Steve Cothran, SCSCL Director

Tom made a motion to accept the minutes from the November 7, 2004 SCYSA BOD meeting. Bob seconded the motion.

THE MOTION PASSED

COMMUNICATIONS: Steve

• Region III Girls Coach of the Year – Kara Slick/ MPSC will accept the award in Salt Lake City, UT.
• Directors cup 2005 (Boys and Girls)
  • National Directors Cup has been discontinued by the National BOD.
  • Region III Directors Cup for 2005 will be held June 17^th -19^th in Little Rock, AR at Burns Park Complex.

• Proposed 22 man roster will be voted on during a special meeting in Salt Lake City, UT.
  • Region III is unanimously opposed.
  • SCYSA will vote “NO”.
• US Youth Soccer Sponsorship - Kohl’s signed a three year contract with US Youth Soccer for the American Cup.

• German Culture Exchange
  • SCYSA has endorsed the invitation for an 11 day cultural exchange visit by the Horresson SV U16 Girls soccer team (Oct. 21 – Nov. 1).
  • NECSA will host and provide all accommodations.
  • SCYSA will not be responsible for any cost or volunteers.

VICE PRESIDENT: Jim

Risk Management

• The risk management committee is in the process of reviewing several Volunteer Disclosure forms returned with “hits” from ChoicePoint. Many of these appear to be minor issues requiring a follow-up letter requesting an explanation of the discrepancy, and for the more serious discrepancies, a direct phone call to the party in question.
• Steve will discuss how to prevent errors with Heather Frazier (ChoicePoint).
• Nancy will work with clubs to make sure the proper/current VDF is being used.
• Asked that full middle names listed on new VDF.
• The latest VDF will be placed on the web site.

• It was reported that a parent has violated his suspension. The Rules and Compliance Committee will follow-up.
• Waiting on Risk Management Coordinator forms from 6 clubs. These clubs will be sent a letter asking for $250 or the completed form within 7days.
  • Golden Corners Rec.
  • Northeast Columbia Soccer Association
  • Northside Soccer Club
  • Charleston United Soccer Club
  • Walterboro Soccer Club
  • North Augusta Classic Soccer

CUPS AND GAMES: Barry

• SCYSA has U15 thru U17 boys and girls teams (all winners of our Classic Cup in December) going to Little Rock, AR.
• Information on Regionals is being passed along to the teams as it comes in. All of our State Champions (boys and girls U15-U18) will be attending. Hotel reservations and shirt orders have all been made for these teams. Each team has sent in the $300 entry fee.
• CESA has expressed an interest in forming a U19 boys team and a U19 girls team.
• State Cup will be back at Lexington in the spring.
• Thanked everyone for their hard work to make State Cup a great success.
• Directors of Coaching met and requested that SCYSA:
  • Pay fees for teams going to regionals ($300 per team).
  • Host a golf tournament.
  • Look at Classic Cup and reformat to make sure that each team plays at least 3 games.

Tom made a motion for SCYSA to pay 50% of registration fees for teams going to Region III instead of buying shirts for these teams. Michele seconded the motion.

 Barry noted the shirts have already been ordered from SCORE.

Tom amended his motion to read:

Contingent upon Barry’s ability to cancel the shirt order, SCYSA will pay 50% of registration fees for teams going to Region III instead of buying shirts for these teams.

Michele accepted the amendment.

THE MOTION PASSED

·        Barry will explore the possibility of SCYSA sponsoring a golf tournament.

·        Cups and Games Committee will meet and consider changes to the format of Classic Cup. Further recommendations will be made.

Barry made a motion to approve the amended Challenge, Classic, and American Cup rules as presented. Doug seconded the motion.

THE MOTION PASSED

Barry made a motion to approve the amended SCSCL Rules as presented. Doug seconded the motion.

The motion carried unanimously.

Barry made a motion to offer full sided (11v11) and small sided (8v8) games for U11 teams at the American Cup this spring. Tom seconded the motion.

THE MOTION PASSED

• Barry will write up information and send to Jane, Commissioners, and Fred. Jane will pass on information to registrars. Commissioners will pass information on to club presidents. Fred will post the information on the website.
• Steve appointed a committee made up of Fred, Barry, Steve Cothran, Michele, Sharon and Cathy to develop guidelines for a proposed State League (U11, & U12 Classic and U10 and above Recreational) to be administered by SCYSA and run within each District.

TREASURER: Tom

• Reviewed financial reports.
• Reported that budgets are due next month.

SECRETARY: Lisa

• Newsletter issue dates and deadlines for articles
  • March – February 25^th
  • June – May 15
  • September – August 15
  • December – November 15

• We are working to develop our newsletter in an electronic format on the SCYSA web site.   Steve will be discussing this with Richard Wright.

REGISTRAR: Jane

• Continuing to complete several Region III Interstate Release forms for players to guest at tournaments and to transfer back to their home state for spring play.
• The signed, completed blue rosters for Region III Cup play have been typed and sent to Barry.
• A survey has gone out to the registrars to see who will be returning and what days of the week are better for people to attend the registrar workshops. There will be one meeting held in the Piedmont area in April, one in the Midstate in May and one in the Coastal area in May. A final make up meeting will be held in June in the Midstate area. Dates and where the meetings will be held will be decided within the next two weeks.
• The Foothills Premier Soccer Club U13 Diablos Classic team requested to play recreation in the spring. The request was approved by the SCYSA BOD. This club has found enough players and has since decided to remain a classic team.
• Numbers for registration are down about 3,000 less than 3 years ago.

Total:     16,951         

Boys:    10,352                    

Girls:         6,599

Rec:        12,355

Classic:    4,596

Piedmont: 5,836

Midstate:   6,101

Coastal:    4,877

Out of state:  137

Coaches:    1,932

                        Managers:     265

                        Volunteers:    461

                        Referees:    1,043

Jane made a motion to approve the amended Rules of SCYSA as presented.  Barry seconded the motion.

 THE MOTION PASSED

PIEDMONT DISTRICT COMMISSIONER: MICHELE

• The following clubs were represented at the Darkness to Light Workshop, December 4, 2005 at Greer Parks and Recreation.

101 Carolina Elite Soccer Academy

116 Spartanburg Youth Soccer Club

120 Greer Youth Soccer Association

127 Northwest Soccer Club

135 Anderson Kickers Soccer Club

Piedmont District Secretary – Ellen Cortright

SCYSA Rules and Compliance – Bob Brantley

The program was well received.

• The CESA Premier 90 Boys and 90 Girls have submitted their Notification of Travel forms for the Region III Premier League spring 2005 season. Need verification from Jane that both teams are comprised of the required number of players from last year’s State Cup Roster to participate in the Region III Premier League.

MIDSTATE COMMISSIONER: Sharon

• The Midstate is looking forward to the spring season.
• Columbia Soccer Club will be hosting First Round of Challenge Cup for the Midstate. We will use Dennis Cook as the Assignor. All preparations for First Round (except which team will be playing) have been completed.
• There are still confusions on “Application to Travel” and “Notification of Travel” forms. It may be a good idea to institute and email confirmation system to let teams know that we have received their paperwork.
• The Midstate is without a computer. The computer was sent to Nancy after her computer crashed.

COASTAL COMMISSIONER: Cathy

• WSC U15 Girls Classic would like to play in the spring season as a U14 Recreational team, but the wish to transfer 7 Classic players to the team and they would like to play in tournaments.

Cathy made a motion to allow WSC U15 Classic team to transfer 7 Classic players to a U14 Recreational team that will not participate in State Cup play but will play in tournaments. Michele seconded the motion.

THE MOTION FAILED
 

• Attended the PMSL and SCSCL meeting in January.
• District in need of a Cups and Games Director, Secretary and Recreational Committee Member.
• Notification of Travel procedures and registration procedures within the district have improved.

STATE ADMINISTRATOR FOR BOYS: Dawn

• 10 teams traveled to Jekyll Island on January 21^st – 23^rd, 2005 to compete against North Carolina and Georgia Boys teams.
• Teams that will attend Region Camp.

• 1988’s -  1 team    
• 1989’s – 1 team
• 1990’s – 2 teams
• 1991’s – 2 teams
• 1992’s – 2 teams

• We have kept pools in each age group. The coaches will make cuts later in the season.

• Staff Coaches:

• 1992 – Bert Molinary, USC

                       Adrian Pinasco

• 1991 – Richie Rose, Lander

                       Nick Finotti

• 1990 – Sam Okapodu, Newberry

                       Kevin Varnado, Francis  Marion

o       1989 – Ben Freakly, Erskin

                       Jeremy Aven, COC

o       1988 – Waren Turner, PC

                       Russell Shelley

o       Goalkeepers – Van Taylor

                                   Pat Piscitelli

o       Trainers and fill-in coaches for teams – Ralph Lundy

                                                                          Soloman Nakom

• We have a great staff that is very qualified and it looks to be a great season.
• An additional $41,065 dollars was deposited into the boys program account.

Dawn made a motion to allow Boys and Girls State Select teams to play an unaffiliated team. Tom seconded the motion.

THE MOTION FAILED

STATE ADMINISTRATOR FOR GIRLS: Mary

• The January Interstate Games were cancelled again this year in Fayetteville, NC. Mary will be meeting with other administrators in Salt Lake City, UT to come up with a better venue for the games.
• State games were held in Summerville.
• Uniforms have been ordered from our allotment with SCORE.
• Three of our age groups, 1988 and 1991 will be competing in the CESA Showcase over Memorial Day.
• Ann Blackwell will be helping with the volunteers for Region III camp from SC.
• Our Region III team lists are out and coaches and administrators are looking forward to the training and competitions. We had an outstanding year for quality players coming out for tryouts and look forward to seeing them in the Region III events.
• The 1992’s will be in Spartanburg June 16-19, 2005 at USC-Upstate and the rest of the teams will go to Region III camp in July in Montevallo, AL.

MEMBER AT LARGE: Fred

• No Report.

RULES AND COMPLIANCE: Bob

• Asked Mary and Dawn to notify their ODP coaches and administrators of the board’s opinion on playing unaffiliated teams.
• Rules and Compliance Committee members have received a copy of all by-laws received. Clubs will be notified in time for them to make changes by the next AGM.

STATE YOUTH RECREATION DIRECTOR: Doug

• Soccer Start grants are due March 4. Anyone interested may download an application at www.usysa.org 
• SCYSA Recreation Committee
  • Costal District: Vacant
  • Midstate: Doug Bennink
  • Piedmont: Vacant
  • TopSoccer: Vacant
  • Soccer Start: Vacant

• Presented report sent to the Region Chairperson for Recreation to be shared at the USYSA Workshop in Salt Lake City, UT.

DIRECTOR OF COACHING DEVELOPMENT AND PLAYER EDUCATION: Van

Doug made a motion to continue to provide “E” and “D” coaching education courses as scheduled on the state calendar. Barry seconded the motion.

July 22-24                 E and D Part I

                        July 29-31                 D Part II

                        Jan. 6-8                     E and D Part I

                        Jan 13-15                  D Part II

THE MOTION PASSED

Doug made a motion to require the following minimum coaching education for all SCYSA coaches. Recommended for the seasonal year 2005-2006 and mandatory for the seasonal year 2006-2007 and beyond, with a one-year grace period for all new coaches. Dawn seconded the motion.

                        Recreation Module I                      U6-U8

                        Recreation Module II                     U8 – U10

                        Recreation Module III                    U10-U12

                                                                                    Minimum                   Preferred

                        Recreation U13 and Above               E                                  D

                        Classic U11-U13                                   E                                  D

                        Classic U14 and Above                      D                               C

THE MOTION PASSED
 

• Van thanked the board for supporting this initiative.
• Van completed and passed the Professional Licensing Course.
• A “C” licensing course will be held at Lander.

UNFINISHED BUSINESS:

• Steve appointed Jane as chairperson of the Indoor Soccer Committee.
• Guidelines for ODP scholarships will be presented to the SCYSA BOD in March.
• Presidents’ Workshop will be held in Greenville at the Embassy Suites. The Mayfield Parent of the Year Award may be added to the program.
• Steve asked Tom to check and see if the Tide sponsorship payment has been received.
• Steve, Fred, Barry and Bob will be working to establish a written job description for the SCYSA Director of Coaching Education position.
• Darkness to Light training was cancelled in the Midstate and Coastal districts due to lack of participation.
• Steve will be meeting with Darkness to Light to find a better way to deliver training to our members.
• Nancy reported on outstanding fees.         
  • Piedmont: Palmetto $949
  • Coastal: DOR $832
  • Midstate: Florence 177.85. Florence has paid the majority of this bill. This amount was for a team that they were helping out. We have sent notification to the coaches of that team. The board will revisit if not taken care of by the March SCYSA BOD meeting.

NEW BUSINESS:

• Steve Cothran reported that the SCSCL is running smoothly. It is now in its second year. Thanked the board for the opportunity to attend the meeting.

• SCYSA BOD voted to approve the Young Referee of the Year:
  • Female: Melissa Tanverdi
  • Male: Clint Shrum

• Discovery Soccer Club has handled misconduct of a parent.
• Calendar will be ratified at the March meeting.
• Land/Field Procurement Committee members were appointed by Steve – Members include: Jim (Chairperson), Jane, Fred, and Barry.

Michele made a motion to adjourn. Jim seconded the motion.

THE MOTION PASSED. The meeting adjourned at 1:55 pm.

Lisa Miller

SCYSA Secretary