The meeting was called to order by President Steve Ballentine at 9:20am.

The following members were present and constituted a quorum: Steve Ballentine, Rick Cunningham, Lisa Miller, Jane Simmons, Steve Cothran, Barry Bynum, Doug Gaddis, Michele Jenkins, Sharon Bieber, Cathy Ballentine, Mary Bynum, Fred Bieber, and Bob Brantley

Guests Present: Van Taylor, SCYSA Director of Coaching Development and Player Education

Michele made a motion to accept the minutes from the August 6, 2005 SCYSA BOD meeting as amended. Doug seconded the motion.

THE MOTION PASSED

COMMUNICATIONS: Steve B.

• US Youth Soccer/Region III Hurricane Relief Efforts - Affected States: Alabama, Louisiana and Mississippi
o Hundreds of displaced players are registering with other NSA’s throughout Reg. III.
o Each of the three affected NSA’s will establish bank accounts for financial contributions.
o There is an immediate need for soccer goals due to severe damage to fields.
o Do not send uniforms or equipment at this time; not capable of handling.
o Requesting waiver for National Championship transfer rules.

• US Youth Soccer / Reg. III Action
o USYSA suspends registration fee of $1.00 this year to those three states affected. This waiver also includes displaced players registering with other NSA’s. Fred questioned the legality of this decision. Steve will follow up with Region II President. A Region III conference call is scheduled for Thursday, September 15 to discuss the details of Hurricane Relief.
o USSF may also suspend registration fees for affected players.
o 1-800 Soccer Hotline to be established by Reg. III to answer registration questions.
o Displaced players registering with other NSA’s to receive “Special Designation” status to allow for special consideration regarding transfers.
o Reg. III Special Committee established to resolve registration issues pertaining to “Special Designation” players and Nat. Championship Rules on a case-by-case basis.
o Send notice to “Home State” NSA’s of all “Special Designation” players registering in each NSA.
o Recreational roster size may be expanded to allow for “Special Designation” players
o Adidas to contribute uniforms and supplies for displaced players, as needed. Contact Jim Cosgrove at USYSA National Office for assistance.
o Region III will offer direct financial support, to be determined at a later date.
• Score shirts and brief cases have been ordered for BOD.
• District Meeting with SCYSA Presidents was held in the MidState 9/11/05. Nine members attended.

• Richard Wright/Dharma Co. gave an overview of the SCYSA electronic newsletter and new SCYSA web-site.
o The target date for publishing the first electronic newsletter is December 15th, 2005.
o The target date for having the new web-site up and running is December 1, 2005.
o Steve and Fred will assist Richard with the web-site.
o Discussed making SCYSA merchandise available online.

VICE PRESIDENT: Barry

• Insurance Issues: U.S. Club Soccer teams attending South Carolina Youth Soccer Association sanctioned tournaments. Pat Pullen has come up with a suggestion that will allow U.S. Club soccer teams to compete in our tournaments at the same cost ($50.00 per team) as South Carolina Youth Soccer Association teams pay to play in a U.S. Club Soccer tournament.
• Goal/Field Inspection Form: Forms from every club and league are in the state office. No fines.
• Club/League Risk Management Coordinator Forms: Forms have been received from every club/league.
• Volunteer Disclosures Statements: Coming in at a good rate.
• Suspensions: One suspension since our last meeting and it was appealed. Appeal was heard 9/10/05 at 12:00 PM in Columbia. Results will be sent out soon.
• Discussed the risks of 15 passenger vans. The Risk Management Committee will review and make recommendations.

CUPS AND GAMES: Steve C.

• SCSCL
o Season has started with 52 teams playing in the league.
o Applications continue to be a concern as many were filled out incorrectly and/or difficult to read.
o All of the necessary information was not received until after the first week of August.
o 8/27/05 five games in the SCSCL at Socastee were postponed due to the lack of a Referee Assignor and referees. Still trying to resolve if we will continue to have games in Socastee. We now have an assignor there.
o All three of the clubs in Rock Hill submitted the wrong application and fees for their younger teams wanting to play challenge in the spring.
• PMSL
o 152 teams playing in the league.
o Applications were submitted in similar fashion as the SCSCL applications.
o Four teams folded the second week of the season creating massive changes to the schedule.
o Two teams had to change age divisions because they did not have enough players at their age division to form a team.
o All six of the age groups had more than 10 teams and the result was a rescheduling effort of more than 400 games.
o There were 2 games 8/27/05 at Socastee postponed due to the lack of a Referee Assignor and referees. There were 3 games postponed 8/27/05 at Mt Pleasant, Patriot Point fields due to wet conditions. We did play a full schedule at Summerville the same day.
o The Palmetto League is starting play this weekend 9/10/05.

• Issues in the Rock Hill area with referees. The referee assignor has sent an email to Bob Poyer asking for relief on assigning non-certified referees to games. Bob replied stating “no exception to the requirements”. Still working the issue of fields and referees.
• Permission to Host Tournaments and Premier League are still being handled by Barry until later in the season.
• Steve C. and Barry met with Pearse Tormey of CESA to finalize the fields for the State Cups. We have reserved 16 fields for the Classic and American Cup November 19-20 and six fields for the Challenge Cup December 3-4. The games will be played at the following fields: MESA Complex (7 fields), Wenwood Complex (4 fields) and Pittman Park (5 fields). Pittman Park is supposed to have 3 fields with lights by State Cup time. CESA will handle trash, concessions and field setup. The board will handle the field marshalling, tee shirts and program. The field usage fee will be the same as the leagues pay ($30 per game).
• Secured 25 rooms November 18 and 19 and the meeting room for November 18 and 19 at the Wingate Inn located just off Pelham Road for the board and referees.
• Barry will work with clubs/teams on selling ads for the State Cup Programs. Nancy will put together the program booklet.
• SCYSA will not provide water at the fields. Doug will check to see if a water company will donate cases of water for coaches to pick up at registration.
• Barry will check with CESA to see if we can use their storage facility.

SECRETARY: Lisa

• No Report.

TREASURER: Rick

• Fred handled the budget during Rick’s absence.
• Low balance in bank account. Need deposits in as soon as possible.
• All coaches and bills have been paid.

REGISTRAR: Jane

• Continuing to complete registration.
• Completed 127 Reg. III interstate releases, 7 international waivers and 6 international clearances.
• Completed 2 more one-on-one registrar workshops with clubs who have changed registrars since the May meetings.
• Information is coming quicker than before from GA soccer personnel.

PIEDMONT DISTRICT COMMISSIONER: Michele

• Attended SCSCL Meeting. All teams had a representative.
• Attended Upstate Referee Meeting.
• All Premier Teams have submitted Notification of Travel.
• First Round of Challenge Cup will be held at Country Club Park in Greer.
• Brent Taylor has resigned as Director of Greer Parks and Recreation.

MIDSTATE DISTRICT COMMISSIONER: Sharon
• No Report

COASTAL DISTRICT COMMISSIONER: Cathy

• Hilton Head Island Tournament: Soccer by the Sea - sanctioned by US Club Soccer. Liability and personal injury insurance for all teams participating is being provided through US Club Soccer per Mike Olivetti’s e-mail.
• Field and Goal Safety forms: All of the Coastal District forms should be in
• GCU fine of $250 for not attending the workshop was waived.
• August 28, 2005: Deposited $435 for the workshop and $400 for Perm. To Travel.
• No insurance claim forms have been signed as of this date.
• First Round of State Cup fields: Not determined yet.
• Coastal Board in the process of completing a Volunteer Disclosure forms.
• Module courses: Asked Van for available dates. Van suggested that clubs contact him or their commissioner with dates of interest.

STATE SELECT ADMINISTRATOR FOR BOYS AND GIRLS: Mary

• State Team Trials for Boys : December 18th at the Lexington Soccer Complex 9:00-3:00.
• State Team Trials for Girls: December 10th at Lexington Soccer Complex 9:00-3:00.
• ODP Brochure reviewed and discussed.
• All information is on the website.
• 2006 Interstate Games for SCYSA Girls ODP will be in Summerville, SC. Interstate games are tryouts for all of the states. Alabama, Georgia, North Carolina and Tennessee are planning to attend the games. SC players will be invited to attend the Interstate Games by the State Select/ODP coach from State Team Trials for their age group.
• We have a commitment from David Rubinson, National USYS Staff Coach, to come for the Interstate Games. Coach Rubinson will evaluate players and watch as many games as possible. SC will also invite Reg. III staff coaches to evaluate our players.

MEMBER AT LARGE: Fred

• SC Amateur Soccer Association is looking at land with an option to buy adjacent property. They have asked is SCYSA is interested in building a SCYSA Complex.
• Rick agreed to serve as Chairman of the Land and Fields Committee. The committee will pursue the possibility of building a SCYSA Complex in Lexington County. Fred and Jane also serve on the committee.
• Will send a Letter of Suspension by registered mail to the individual that has not been reachable by phone.
• Discussed a sponsorship proposal submitted by Hamburger Helper.

Fred made a motion to accept the Hamburger Helper sponsorship proposal. Doug seconded the motion.

THE MOTION FAILED
.

RULES AND COMPLIANCE: Bob
Bob made a motion to approve Furman Youth Soccer Club’s bylaws as recommended by the Rules and Compliance Committee. Doug seconded the motion.
THE MOTION PASSED
• Bob asked Michele to notify Foothills Soccer Club of Greer that they need to revise their bylaws in accordance with SCYSA’s generic bylaws.
STATE YOUTH RECREATION DIRECTOR: Doug

• Still need representatives from the Coastal and Piedmont Districts for the Recreation Committee.
• Soccer Start Symposium has been postponed until sometime next year.

DIRECTOR OF COACHING DEVELOPMENT AND PLAYER EDUCATION: Van

• Clubs should contact him or the commissioners with dates of interest for modules/courses.
• Received positive feedback from clubs on the quality of the coaching courses.

MODIFICATIONS TO THE CONSTITUTION & BYLAWS

• No SCYSA Bylaw proposals were submitted for consideration.

UNFINISHED BUSINESS:

• Tabled discussion on the position of State Select/ODP Boys Administrator until the Planning Meeting.
• Cathy reviewed the budget report from the 2005 Presidents’ Workshop. A location for the 2006 Presidents’ Workshop has yet been secured. Looking for a spot in Columbia due to its central location.
• Jane will review and present findings on dual rostering at the November BOD Meeting.
• Cathy, Michele and Sharon will work on the Code of Conduct and present recommendations at the November BOD Meeting.

ELECTIONS:

• None
\
NEW BUSINESS:

• SCYSA Planning Meeting will be held at the Greenville Embassy Suites, January 20-22, 2006.
• Fee changes for Cups and Games discussed. Steve Cothran will review and make recommendations.

GOOD OF THE GAME:

• Nancy’s daughter was married this weekend.
• Steve’s daughter had a baby boy.

Lisa made a motion to adjourn. Michele seconded the motion.

THE MOTION PASSED

The meeting was adjourned at 1:45pm

Lisa Miller
SCYSA Secretary

SOUTH CAROLINA YOUTH SOCCER ASSOCIATION
STATE COUNCIL MEETING
EMBASSY SUITES HOTEL
GREENVILLE, SC
August 6, 2005

The meeting was called to order by President Steve Ballentine at 9:20am.

Bob Brantley gave the credentials report.

Clubs not in attendance were: Northwest Soccer Club, Florence Soccer Association, Hartsville Youth Soccer Club, Congaree Soccer Association, City of Charleston DOR and Goose Creek United Soccer Club.

The total number of votes was 54.

Paul B. made a motion to wave roll call. David seconded the motion.

THE MOTION PASSED

ELECTIONS:

• Barry Bynum was elected vice president.
• Rick Cunningham was elected treasurer.

The meeting was adjourned at 9:27am.