APPROVED 1/14/07

SOUTH CAROLINA YOUTH SOCCER ASSOCIATION  

BOARD OF DIRECTORS MEETING

STATE OFFICE CONFERENCE ROOM, COLUMBIA, SC

November 5, 2006

 

The meeting was called to order by President, Steve Ballentine at 10:25 am.

 

The following members were present and constituted a quorum:  Steve Cothran, Barry Bynum, Rick Cunningham, Michele Jenkins, Sharon Bieber, Cathy Ballentine, Mary Bynum, Fred Bieber, Jane Simmons, Bob Brantley and Doug Gaddis.

 

Guests present: Nancy Shultz, SCYSA Administrative Assistant.

 

Barry made a motion to accept the minutes from the September 10, 2006 SCYSA BOD meeting as amended. Jane seconded the motion.

 

THE MOTION PASSED

 

COMMUNICATIONS: Steve Ballentine

                                   

  • Met with Publix officials on September 29th to discuss terms of our contract and explain our organization structure. 
  • Region III Fall Meeting report distributed.
  • President’s “Open Forum” meetings discussed and a report distributed.

 

VICE PRESIDENT: Barry Bynum

 

  • Coaching committee will meet the Friday night of Challenge Cup weekend.
  • Discussed Darkness to Light (D2L) program update.  Barry will check with Bonnie on the status. D2L working with Region III Risk Management Committee and US Youth Soccer.

 

Barry made a motion that we post our SCYSA Disciplinary Action Report (DAR) along with a link to the US Youth Soccer DAR on our SCYSA website. Fred seconded the motion. 

 

THE MOTION PASSED

 

SECRETARY: John Loy

 

  • E-blast reports due to John by November 15 for general reports – December 11 for Cups & Games and ODP reports for blast to be sent before Christmas. 

 

TREASURER: Rick Cunningham

 

  • Distributed and discussed financial reports.

 

 

 

CUPS & GAMES: Steve Cothran

 

  • SCSCL hearing held – 1 coach suspended for 1 year.
  • PMSL finishes play today.
  • Eight (8) Publix American Cup teams and sixty-five (65) Publix Classic Cup teams.
  • Discussed number of invitational tournaments.

 

Steve C. made a motion to allow a U18 Boys Classic team with two (2) forfeits to play in the Fall 2006 Publix Classic Cup.  Fred seconded the motion.

 

THE MOTION FAILED

 

REGISTRAR: Jane Simmons

 

  • Registrar Committee will consist of the following people:  Nanci Speer - Piedmont District, Elaine Simpson – Midstate District, and Tammy Lewis Coastal District.
  • Cherokee County completed registration and paid bill for 2005/2006 season.
  • Discussed unlicensed coaches being removed from rosters.
  • Discussed requirements for teams traveling verse identity theft.  To be discussed at planning meeting.
  • Player Count

                November 2005                   November 2006

    • 14,737                                14,398      Total
    • 10,630                                10,377      Recreation
    •   4,107                                  4,021      Classic
    •   8,652                                  8,642      Male
    •   6,085                                  5,756      Female
    •   4,882                                  4,970      Piedmont District
    •   5,986                                  5,782      Midstate District
    •   3,808                                  3,528      Coastal District
    •        61                                     118      Out of State
    •   2,249                                  1,564      Coaches/Assistants (06 purged)

 

PIEDMONT DISTRICT COMMISSIONER: Michele Jenkins

 

  • Discussed indoor practice being insured. Indoor Facility should have Safety Form on file.
  • Planning a Piedmont District DOC/President’s meeting in December.
  • Will attend the CESA Developmental League end of season meeting.

 

MIDSTATE DISTRICT COMMISSIONER: Sharon Bieber

 

  • Permission to Travel Fees deposited.
  • Discussed on line fees for permission to travel.  At this time the expense of the set up is prohibitive.  Will continue to look into this.

 

 

 

 

COASTAL DISTRICT COMMISSIONER: Cathy Ballentine

 

  • Mount Pleasant and North Charleston Soccer are in the process of completing their registration for the fall season. Deadline for the registration is November 15.
  • Discussed outstanding club bills.
  • Lower State Youth Soccer League is meeting regularly and planning for spring registration.

 

STATE ODP ADMINISTRATOR: Mary Bynum

 

  • Ready for ODP tryouts.
  • There are twice as many 94’s as last year.
  • Held information nights in the Piedmont and Coastal Districts.  Parents and players very receptive, especially the question and training sessions. 
  • Extended registration period.

 

RULES & COMPLIANCE: Bob Brantley

 

  • No report

 

STATE YOUTH RECREATION DIRECTOR: Doug Gaddis

 

  • September Youth Soccer Month events went well.  Thanks to all who helped.
  • SCYSA banners made for event are available for use.

 

MEMBER-AT-LARGE: Fred Bieber

 

  • Referees are optional for U6 games.  Check small sided games player & playing rules if you have questions.
  • Steve Cothran is receiving the red card/injury reports directly.  Matching up well with the club reports.
  • Coach suspended by the SCSCL is also suspended from being assigned to referee any USSF matches.
  • Abuse of referees by parents is a problem.  Fred to put together article for e-blast on this topic.
  • State Referee Committee meeting will be held once the season is over.

 

DIRECTOR OF COACHING EDUCATION: Van Taylor (absent – submitted report)

 

  • SCYSA has been granted approval from US Soccer to host the National “C” License Course May 10-13 and 17-21, 2007. 
  • Van will attend “Apprentice Training” for the “C” License Course the first week in January.

 

MODIFICATION TO THE CONSTITUTION AND BYLAWS:

 

  • None

 

 

 

SCYSA COMMITTEE REPORTS:

 

  • Land Committee – still looking at options.
  • Indoor Soccer Committee will meet shortly.  Will have information for the planning meeting.
  • Special Events Committee
    • 2007 Planning Meeting will be at the Embassy Suites – Greenville
    • 2007 President’s Workshop will be held at the Embassy Suites – Columbia
    • SCSCL/PMSL 2007 scheduling meeting will be held the Sunday after the workshop at the Embassy Suites – Columbia.
    • The week following the President’s Workshop there will be a National Referee Clinic held.  Saturday will be an Intermediate Referee Training Course and Sunday and Advanced Assessor/Instructor meeting.

 

UNFINISHED BUSINESS:

 

  • DOC job description will be available at the next board meeting.
  • US Youth Soccer Workshop in St. Louis will be attended by:  Steve Ballentine, Barry Bynum, Mary Bynum, Van Taylor, Jane Simmons, Steve Cothran, Michele Jenkins, and Doug Gaddis as required attendees.  Cathy Ballentine will attend as a non-required attendee.
  • Discussed training sessions in Asheville, NC. 

 

ELECTIONS:

 

  • None

 

NEW BUSINESS:

 

  • US Youth Soccer Marketing Department is looking at digitalizing our SCYSA logo.
  • Office lease contract extended for 2 years.

 

Fred made a motion to adjourn.  Steve C. seconded the motion. 

 

THE MOTION PASSED

 

The meeting was adjourned at 2:50 pm.

 

 

 

John Loy

SCYSA Secretary