APPROVED 8/5/06
BOARD OF DIRECTORS MEETING
STATE OFFICE CONFERENCE ROOM,
June 11, 2006
The meeting was called to
order by President, Steve Ballentine at 11:00 am.
The following members were
present and constituted a quorum: Barry
Bynum, Cathy Ballentine, Mary Bynum, Doug Gaddis, Bob Brantley, Fred Bieber,
Rick Cunningham, Rock Weldon, Steve Cothran, and Sharon Bieber.
Board members not in
attendance: Lisa Miller, Jane Simmons and Michele Jenkins
(Jane Simmons and Michele
Jenkins are attending the Reg. III President’s Cup)
Guests present: Van Taylor,
SCYSA Director of Coaching Development and Player Education, Nancy Shultz,
SCYSA Administrative Assistant.
Barry made a motion to accept the minutes from the
March 19, 2006 SCYSA BOD meeting as amended.
THE MOTION PASSED
COMMUNICATIONS: Steve Ballentine
Bob made a motion to accept the redesigned website
proposal with costs not to exceed $2500.
Barry seconded the motion.
THE MOTION PASSED
VICE PRESIDENT: Barry Bynum
CUPS AND GAMES: Steve Cothran
SECRETARY: Lisa
Miller
TREASURER:
Rick Cunningham
REGISTRAR: Jane
Simmons
§
Registrar’s
Workshops held in each district plus a makeup session. The following clubs still need to certify a
registrar: 107 Team United, 212 North
PIEDMONT DISTRICT COMMISSIONER: Rock Weldon, Vice Commissioner
Fred made motion to change the game length of U11 and
U12 from two 30 minutes halves to either two 30 minute halves or four 15 minute
quarters. Bob seconded the motion.
THE MOTION FAILED
MIDSTATE DISTRICT COMMISSIONER: Sharon Bieber
COASTAL DISTRICT COMMISSIONER: Cathy Ballentine
STATE SELECT ADMINISTRATOR: Mary Bynum
MEMBER AT LARGE: Fred Bieber
RULES & COMPLIANCE: Bob Brantley
New Clubs/Leagues
o
o
CESA –
o
o
o
Southern Academy
o
Barry made a motion to accept the recommendation of
the Rules & Compliance Committee giving provisional status to the following
clubs and leagues pending complete conformity by August 5, 2006 to the
committee’s recommendations. Steve
Cothran seconded the motion.
THE MOTION PASSED.
STATE YOUTH RECREATION DIRECTOR: Doug Gaddis
SCYSA DIRECTOR OF COACHING EDUCATION: Van Taylor
Barry made a motion to send Van to the USSF “C”
License Apprentice Program. Fred
seconded the motion.
THE MOTION PASSED.
MODIFICATION TO THE CONSTITUTION AND BYLAWS:
Bob made a motion to modify Bylaw 325, Section 1.a, to
read “Each District shall hold at least 1 regular District Officer meeting each
seasonal year. Notices of this regular
meeting shall be provided to the District Officers of the district at least 30
days in advance of the date of the meeting”. Cathy seconded the motion.
THE MOTION PASSED.
Bob made a motion to modify Bylaw 324, Section 2,
paragraph 2, to read “Ensure that each Club of SCYSA register every individual
player, coach, team and administrator that is sponsored, financed, coached,
organized or administered by that Club, with an organization member of
USSF. Reasonable proof of membership
must be submitted to SCYSA to show such membership exists with other
organization members of USSF.” Cathy seconded the motion.
THE MOTION PASSED.
Bob made a motion to modify Bylaw 214, Section 1.1 to
read “register with SCYSA all of its players, coaches, and administrators
participating with SCYSA”. Cathy seconded the motion.
THE MOTION PASSED.
Bob made a motion to modify Bylaw 214, Section 1.3 to
read “Require that each organization member of SCYSA register every individual
player, coach, team and administrator that is sponsored, financed, coached,
organized or administered by that Club, with an organization member of
USSF. Reasonable proof of membership
must be submitted to SCYSA to show such membership exists with other
organization members of USSF.” Cathy seconded the motion.
THE MOTION PASSED.
Bob made a motion to modify Bylaw 403, Section 5 to
read “Each District Commissioner - (1) shall direct the business of the
district; (2) shall preside at District Council and District Officer meetings;
(3) prepare and submit a budget for the use of funds from SCYSA to the Board of
Directors for its review”. Cathy seconded
the motion.
THE MOTION PASSED.
Bob made a motion to modify Bylaw 211, Section 2 to
read “The SCYSA District Commissioner shall immediately submit the application
and accompanying documents to the Rules and Compliance Officer for review. The District Commissioner may recommend the
Rules and Compliance Officer to suspend the application until the application
and accompanying documents are changed to comply with requirements of SCYSA and
the Federation. On completion of the
Rules and Compliance Officer’s review of the application, he/she shall submit a
report to the Board of Directors with recommendations for consideration at its
next meeting.” Cathy seconded the motion.
THE MOTION PASSED.
Bob made a motion to modify Bylaw 212, Section 3 to
read “With the consent of the Board of Directors, an Organization Member may
change its organizational structure without losing its membership in
SCYSA. However, if the change in the
organizational structure is of such a nature that it would change Member from
one classification of Organization Member to another classification of
Organization Member, the Member must apply for that new classification of
Organization Member of SCYSA as a new member of SCYSA for the next seasonal
year.” Cathy seconded the motion.
THE MOTION PASSED.
Bob made a motion to modify Bylaw 322, Section 1 to
read “The Piedmont District is defined as – East of Georgia/South
THE MOTION PASSED.
Bob made a motion to modify Bylaw 411, Section 1.(a)
to read “SCYSA has a Board of Directors.
The Board of Directors is composed of the President, Vice President, Secretary,
Treasurer, the 3 District Commissioners, Director of Cups & Games,
Registrar, State ODP Administrator, Rules & Compliance Officer, State Youth
Recreation Director, and the Member at Large (as provided by Section 3 of this
bylaw). Bylaw 411, Section 4 to read “The Director of Cups and Games, State ODP
Administrator and the Rules and Compliance Officer shall be elected by the
Board of Directors in even numbered years, and shall serve two-year terms. (2) The State ODP Administrator shall be
responsible for the Olympic Development Program for both Boys and Girls. Bylaw
411, Section 5 delete State Select Team Administrator for Girls from the
bylaw.” Cathy seconded the motion.
THE MOTION PASSED.
Bob made a motion to accept the addition of Rule G – Rules
Affecting the Academy Division as amended to the Rules of the
THE MOTION PASSED.
Steve Cothran made a motion to allow a separate
division in the Kohls American Cup for the U10 Academy Division. Barry seconded the motion.
THE MOTION PASSED.
Bob made a motion to change the definition of transfer
in the Rules of the
THE MOTION FAILED.
Bob made a motion to change rule 4.d.i to read
“registers via a computer program with SCYSA and US Youth Soccer (through the
SCYSA) every individual player, coach, team and administrator who participates
in any SCYSA program.” Barry seconded the motion.
THE MOTION PASSED.
Mary made a motion to approve the definition of
evaluation as amended. Rock seconded the
motion.
THE MOTION PASSED.
UNFINISHED BUSINESS:
ELECTIONS:
NEW BUSINESS:
Barry made a motion to adjourn. Cathy seconded the motion.
THE MOTIONS PASSED.
The meeting adjourned at 7:40
pm.
Nancy Shultz
SCYSA Administrative
Assistant