APPROVED 6/24/07

 

SOUTH CAROLINA YOUTH SOCCER

BOARD OF DIRECTORS MEETING

COLUMBIA, SC

March 18, 2007

 

The meeting was called to order by President, Steve Ballentine at 10:15 am.

 

The following members were present and constituted a quorum:  Barry Bynum, Steve Cothran, Rick Cunningham, Bob Brantley, Cathy Ballentine, Fred Bieber, Doug Gaddis, Sharon Bieber, Michele Jenkins, and Jane Simmons.

 

Board members not in attendance: John Loy and Mary Bynum.

 

Staff present: Nancy Shultz, Administrative Assistant.

 

Michele made a motion to accept the minutes from the January 14, 2007 South Carolina Youth Soccer BOD meeting.  Barry seconded the motion.

 

THE MOTION PASSED

 

PRESIDENT: Steve Ballentine

 

  • Distributed and discussed the Action Report from the US Youth Soccer Federation Youth Council Meeting.
  • Distributed and discussed the Action Report from the US Youth Soccer Federation National Council Meeting.
  • Distributed and discussed the Action Report from the Region III Council Meeting. Items of interest noted below.
    • Region III Director McDaniel, will propose to the National BOD for the National Director’s Cup to be reinstated.
    • Increase initial payment for Andy Stone Scholarship from $500 to $1000. 
    • Region III President’s Cup 2008 was awarded to Georgia Youth Soccer.
    • Girls ODP camp was approved for Montevallo, AL for the next three years.
    • Youth Referee of the Year nominations are due to David Lakin, Region III Referee Chairman before April.
    • The Region III Premier League Committee to develop a system to place teams in the new National League which will represent Region III.
    • SC Youth Soccer in conjunction with CESA, plan to bid on the 2009 Region III President’s Cup at the Region III Fall Meeting.
  • Distributed and discussed the Action Report from the US Youth Soccer National Council Semi-Annual Meeting. Items of interest noted below.
    • Approved Bylaw 109 Amendment – allows TOPSoccer programs to place players on teams based on the ability and not their age.  Also removes the maximum age limit for TOPSoccer registration.
    • Approved new US Youth Soccer Travel Policy.
    • Fee increase to US Youth Soccer of $1.00 for the 2008/2009 season and an additional $.50 increase for 2010/2011 proposed.
  • Barry and Steve met with the South Carolina Amateur Association representatives during the USSF AGM.  Discussed sharing office space at our state office.
  • Publix sponsorship going well.
  • Discussed implementation of the South Carolina Youth Soccer BOD Action Report.  Well received in the districts.

 

VICE PRESIDENT: Barry Bynum

 

  • No hearings at this time.
  • One risk management issue regarding parent injury at South Carolina Youth Soccer affiliated tournament.
  • Thanked board for allowing him to attend the USSF AGM.
  • Congratulated Bob Brantley on his Risk Management presentation at the US Youth Soccer Workshops.
  • Working on possible sponsorship proposal.

 

SECRETARY: John Loy

 

  • No report.

 

TREASURER: Rick Cunningham

 

  • Distributed and discussed financial report.
  • Discussed procedure for handling “returned checks”.

 

CUPS & GAMES: Steve Cothran

 

  • Spring 2007 PMSL and SCSL scheduling meetings were held in Columbia at the Spring Valley Presbyterian Church.  All but one team had a representative present.
  • The SC Youth Soccer Spring 2007 State Cup events will be held at the Summerville Soccer Club complex. Applications are available on the website.
  • Requested names of state representatives for the 2007 President’s cup in Tampa.  Sharon Bieber and Michele Jenkins will attend to represent SC Youth Soccer. 
  • Discussed Demosphere.
  • Discussed modifying hosting agreement to allow for SC Youth Soccer Board to host.

 

REGISTRAR: Jane Simmons

 

  • Player Count

2006/2007                   2005/2006

Total # of Players        17,456                         16,235

Piedmont District          5,627                           5,424

Midstate District           6,412                           5,914

Coastal District             5,254                           4,746

Out of State                     163

Recreation Players      13,333                         12,003

Classic Players              4,123                           4,232

Male Players                10,607                           9,830

Female Players              6,849                           6,405

Coaches                         1,706 purged               2,514 not purged

  • Working on registrar workshop locations and times.  Coastal District will be at the Mt. Pleasant Recreation Department, the Midstate District at an Irmo church, and the Piedmont District at Greenville County Recreation Department.
  • In discussion with two companies regarding on line registration programs for SC Youth Soccer.

 

PIEDMONT DISTRICT COMMISSIONER: Michele Jenkins

 

  • Walhalla Futbol Club has expressed interest in affiliating with SC Youth Soccer.
  • Greenwood Toros Soccer Club is in the process of a name change and will submit new bylaws.
  • Piedmont District Council Meeting will be April 29, 2007 from 3:30-5pm in the Greenville County Recreation District Commission Boardroom.

 

MIDSTATE DISTRICT COMMISSIONER: Sharon Bieber

 

  • Travel deposits low as Midstate hosted many tournaments.

 

COASTAL DISTRICT COMMISSIONER: Cathy Ballentine

 

  • Blue Crab United Soccer Club fees are current.
  • Discussed meeting at the end of the month with clubs in the Myrtle Beach area.

 

STATE ODP ADMINISTRATOR: Mary Bynum

 

  • No report.

 

RULES & COMPLIANCE: Bob Brantley

 

  • No Report.

 

STATE YOUTH RECREATION DIRECTOR: Doug Gaddis

 

  • Discussed meeting with a group in Jefferson, SC to bring soccer to the area.
  • Work with Van to pursue offering camps in rural areas to demonstrate SC Youth Soccer coaching and training programs.

 

MEMBER-AT-LARGE: Fred Bieber

.

  • Discussed ODP Regions camps. Six  referees  will be needed for the boys’ camps and four referees will be needed for the girls’ camps.
  • Twelve referees and three assessors will be required for the 2007 Southern Regional Tournament in Oklahoma this June.
  • Hosting two USSF Referee instructor courses; one for intermediate referees and one an assessor/instructor course.
  • There were 1003 referees in 2006.  486 did not return.  We presently have 900+ for 2007.

 

MODIFICATION TO THE CONSTITUTION AND BYLAWS:

 

  • Bylaw amendments are due by April 26, 2007.

 

 

SCYSA COMMITTEE REPORTS:

 

  • Indoor Soccer Committee – will have presentation for the June BOD Meeting.
  • Workshop Committee
    • Presidents’ Workshop is August 4, 2007 at the Embassy Suites, Columbia
    • 30th Anniversary of SC Youth Soccer
    • Pullen Insurance will sponsor.
    • Vendors attending: Pullen Insurance, Score, US Specialty Coating, Publix and Clemson Sports Medicine.
    • Seeking a guest speaker.
    • League scheduling meetings to be held Sunday, August 5, 2007.  Needs times and approximate numbers by July 1.

 

STAFF – ADMINISTRATIVE ASSISTANT: Nancy Shultz

 

  • Distributed equipment inventory to board.
  • Discussed including signed permission to host forms on the website.

 

WEBSITE ADMINISTRATOR: Richard Wright

 

  • Unable to attend meeting as scheduled due to bad weather and restricted travel.
  • Handouts regarding web site banner ad rates, E-NEWS blast schedule, e-commerce and number of visitors to the website was distributed and discussed.
  • Discussed SC Youth Soccer sponsorship commitment with the Dharma Company.

 

Doug made a motion to allow the budget committee to set the rates for SC Youth website advertisement. Jane seconded the motion.

 

THE MOTION FAILED

 

Barry made a motion to allow SC Youth Soccer member organizations sponsoring SC Youth Soccer approved tournaments to advertise at the stated rate of $100 per calendar month per tournament on the SC Youth Soccer website Demosphere page, with payment in full in advance. Doug seconded the motion.

 

THE MOTION PASSED

 

UNFINISHED BUSINESS:

 

  • Discussed on line registration for coaching certification/licensing.  Holding for online provider to be determined.
  • Working on SC Youth Soccer logo design changes.
  • Discussed Disciplinary Action Report placement on SC Youth Soccer website.  Barry will work with Richard to get this accomplished.
  • Red Card Tracking Form w/ addition of suspension served date is completed and ready to implement for the Fall 2007 seasonal.
  • DOC Job description still being reviewed.

 

 

 

ELECTIONS:

 

  • Dalton Betzen elected SCYSA US Youth Soccer 2007 Young Male Referee of the Year.
  • Stephanie Gauthier elected SCYSA US Youth Soccer 2007 Young Female Referee of the Year.
  • No SC Youth Soccer Adult Referee of the Year nominations were received.

 

NEW BUSINESS:

 

Steve C. made a motion for SC Youth Soccer to pay the entry fee for all SC Youth Soccer State Championship teams and SC Youth Soccer Premier League Championship teams advancing to the 2007 Southern Regional Tournament.  Jane seconded the motion.

 

THE MOTION PASSED

 

Steve C. made a motion for SC Youth Soccer to pay the entry fee for the PMSL Championship teams advancing to the 2007 Region III Presidents Cup in Tampa.  Jane seconded the motion.

 

THE MOTION PASSED

 

Barry made a motion for SC Youth Soccer to provide a $150 stipend to each referee and assessor attending the 2007 Southern Regional Tournament.  Steve C. seconded the motion.

 

THE MOTION PASSED

 

Fred made a motion for SC Youth Soccer to pay air fair, transportation, lodging and purchase a shirt for the referees and assessors attending the 2007 Southern Regional Tournament.  Steve C. seconded the motion.

 

THE MOTION PASSED

 

Cathy made a motion to change SC Youth Soccer Rule C - 10 to read, “Guest Player Roster – A. The form must be used in conjunction with the team’s Official State Roster or Tournament Team Roster and is valid only for the tournament and dates indicated on the form.  The form is completed and signed by the releasing (player’s current coach) and receiving (player’s guest team coach) coach. I. Players who guest play shall not be allowed to transfer to the team with whom he/she has been a guest player for the remainder of the seasonal year unless written permission is granted by the seasonal team coach.  J. Playing a guest player without proper permission may result in a charge of playing an ineligible player”. Barry seconded the motion.

 

THE MOTION PASSED

 

Cathy made a motion to change SC Youth Soccer Rule C - 31 to read, “Transfer – a player who is currently or was previously rostered on an Official Team Roster requesting and being moved onto the SCYSA Official Team Roster of another team or the return of a released player to the same roster within the current seasonal year.  All requests for transfer must have the explanation portion of the form properly filled out by the player’s receiving coach, and the transferring player’s current pass should accompany this transaction.  No transferred player may compete with a new team until he/she receives a new player pass for that team and appears on that team’s roster.

 

  1. Any player transferring to another club, without their present coach’s signature on the transfer form, will be required to wait 30 days from the date the transfer form was received by the SCYSA State Registrar or designee before they can be rostered to another team.
  2. The player’s present coach may approve and sign the transfer form and the player will be released from their current team and eligible to be rostered to another team immediately upon the completion of the transfer form by the SCYSA State Registrar or designee.
  3. Any player changing their primary residence by a minimum of 50 miles may request to be transferred to another team without their present coach’s approval or a 30 day waiting period.
  4. In scenario A, B or C, the releasing coach’s signature releases the player from their team and his/her financial obligations.
  5. Without the releasing coach’s signature, a player will not be allowed to transfer to another club until their present club’s documented financial obligation has been completely satisfied.

Barry seconded the motion.

 

THE MOTION PASSED

 

Barry made a motion to adjourn.  Jane seconded the motion.

 

THE MOTION PASSED

 

The meeting was adjourned at 4:15pm.

 

Respectfully submitted,

 

Nancy Shultz

South Carolina Youth Soccer, Administrative Assistant