APPROVED 11/4/07

 

SOUTH CAROLINA YOUTH SOCCER

BOARD OF DIRECTORS MEETING

COLUMBIA, SC

September 9, 2007

 

The meeting was called to order by President, Steve Ballentine at 10:10 am.

 

The following members were present and constituted a quorum: Barry Bynum, Steve Cothran, Jane Simmons, Mary Bynum, Bob Brantley, Sharon Bieber, Fred Bieber, and Rick Cunningham.

 

Board members not in attendance: Cathy Ballentine, Doug Gaddis, Michele Jenkins, and John Loy.

 

Staff present:  Van Taylor and Nancy Shultz

 

Barry made a motion to accept the minutes from the August 4, 2007 South Carolina Youth Soccer BOD meeting as amended.  Bob seconded the motion.

 

THE MOTION PASSED

 

PRESIDENT:  Steve Ballentine

 

  • Discussed Score allocations.
  • Discussed Publix sponsorship.
  • Discussed Federation Academy.
  • Open Forums will be held in each district.
    • September 30, 2007 – Coastal District
    • October 21, 2007 – Piedmont District
    • November 4, 2007 – Midstate District

 

VICE PRESIDENT: Barry Bynum

 

  • The deadline for clubs to submit their Risk Management forms has been extended to September 30th.
  • Discussed Directors and Officers Insurance (D&O) policy.

 

Bob made a motion to accept the new contract for the Directors and Officers Insurance (D&O) policy with a minimum aggregate coverage of five (5) million dollars. Jane seconded the motion.

 

THE MOTION PASSED

 

  • Discussed the Conflict of Interest/Ethics Policy. 

 

Bob made a motion to accept the Conflict of Interest/Ethics Policy as amended.  Sharon seconded the motion.

 

THE MOTION PASSED

SECRETARY:  John Loy

 

  • Absent

 

TREASURER: Rick Cunningham

 

  • Distributed and discussed financial report.
  • Discussed annual audit preliminary report.

 

CUPS & GAMES: Steve Cothran

 

  • Discussed leagues – five (5) teams withdrew.
    • N. Augusta  - too few South Carolina players
    • Northside – too few South Carolina players
    • Lexington U18 – folded
    • Two(2)  SC Youth Soccer Bridge FA U17 Boys team – playing U16 and U18 in the Federation Academy

 

·         Discussed referee issues regarding number of officials available in specific areas.

·         Discussed venue for state cup

o       Columbia United

o       Rock Hill

 

Barry made a motion to select a hosting club for the ‘07/’08 State Cup events between Columbia United or Rock Hill.  Steve Cothran will have final decision based on field availability.  Jane seconded the motion.

 

COLUMBIA UNITED WAS SELECTED TO HOST THE ‘07/’08 STATE CUPS

 

REGISTRAR:  Jane Simmons

 

  • Player Count

2007/2008 Season                   2006/2007 Season

Total                6897                                        7017

Classic             4083                                        3904

Rec                  2814                                        3113

Piedmont         2589                                        2651

Midstate          2399                                        1980

Coastal                        1763                                        2284

Male                3901                                        3950

Female             2996                                        3067

Coaches           586 purged                             1054

  • 239 Interstate releases processed.
  • Discussed Demosphere.
  • Salvation Army, Cherokee County, and Kershaw County will not affiliate this year.
  • Tracking guest players and transfers.

 

 

PIEDMONT DISTRICT COMMISSIONER: Michele Jenkins

 

  • Absent – report submitted electronically.
  • Met with Foothills Soccer Club of Greer, who did not attend the President’s Workshop and discussed the workshop packet information.
  • Worked with Doug Gaddis on US Youth Soccer Month event at Furman University.

 

MIDSTATE DISTRICT COMMISSIONER: Sharon Bieber

 

  • Four clubs still need to pick up their Publix tents.
  • Kershaw County not affiliating due to in-house issues.

 

Sharon made a motion to remove Northside Soccer Club from affiliation with SC Youth Soccer due to: no players being registered in the 2006/2007 seasonal year, no players registered this (2007/2008) seasonal year, and their inability to fulfill their obligations to the league.  Fred seconded the motion.

                                                    

THE MOTION PASSED

 

  • Sharon will notify Northside Soccer Club of this decision.
  • Discussed amount of fine for clubs not attending the President’s Workshop.  The fine is $250.

 

COASTAL DISTRICT COMMISSIONER: Cathy Ballentine

 

  • Absent – report submitted electronically.
  • Met with Johns Island, who did not attend the President’s Workshop, and discussed the workshop packet information as well as deadlines for their Risk Management forms.  They will have no teams in the fall and are considering merging with another club depending on spring registration.
  • Bridge FA has signed up two teams to play with the Federation Academy.
  • Sent notices to all clubs regarding the Risk Management Coordinator and Field and Goal Safety forms that are due.

 

STATE ODP ADMINISTRATOR:  Mary Bynum

 

  • ODP Information Night will be held September 17, 2007 in the Midstate at Columbia United.
  • ODP tryouts are scheduled.
  • Accepted invitation for the two teams to attend the Region III ODP National Championships in Houston, TX, January 2008.

 

Mary made a motion that SC Youth Soccer fund expenses for four (4) coaches and two (2) administrators to Houston for the Region III ODP National Championship event not to exceed $4500.  Barry seconded the motion.

 

THE MOTION PASSED

 

RULES & COMPLIANCE: Bob Brantley

 

  • No report.

 

STATE YOUTH RECREATION DIRECTOR: Doug Gaddis

 

  • Absent

 

MEMBER AT LARGE: Fred Bieber

 

  • No report.

 

SCYSA COMMITTEE REPORTS: None

 

STAFF REPORTS:

 

DIRECTOR OF COACHING & PLAYER DEVELOPMENT: Van Taylor

 

  • Four (4) coaching courses have been held in the last two weeks.
  • Region III Meeting will be discussing the new curriculum for “D” licensing.  Van needs to attend as the new curriculum will begin usage in January.

 

ADMINISTRATIVE ASSISTANT: Nancy Shultz

 

  • No report

 

UNFINISHED BUSINESS:

 

  • SC Amateur Association will not be sharing the state office due to finances.
  • Clubs not attending the President’s Workshop will be fined $250.

 

Jane made a motion to purchase Roster Pro from Demosphere for a cost of $750.00.  Fred seconded the motion.

 

THE MOTION PASSED

 

NEW BUSINESS:

 

  • Discussed insurance for playing non affiliated teams.
  • Two (2) FIFA certified referees are now living in South Carolina: Fatma Akkurt and Alex Prus.
  • E-blast due by September 15, 2007.

 

Bob made a motion to purchase a new computer for the state office not to exceed $1500.00.  Steve C. seconded the motion.

 

THE MOTION PASSED

 

Jane made a motion to purchase a copier for the state office not to exceed $600.00.  Fred seconded the motion.

 

THE MOTION PASSED

 

  • Fred will handle purchasing the computer and copier.
  • Discussed purchasing office space instead of renting.  Rick and Steve B. will look into this matter and bring recommendations to the BOD.

 

Jane made a motion to adjourn. Steve C. seconded the motion.


THE MOTION PASSED

 

The meeting was adjourned at 1:45 pm.

 

Respectfully submitted,

 

Nancy Shultz

SC Youth Soccer Administrative Assistant