APPROVED 3/16/08

SOUTH CAROLINA YOUTH SOCCER   

BOARD OF DIRECTORS MEETING

COLUMBIA, SC

January 27, 2008

 

The meeting was called to order by President, Steve Ballentine at 12:15.

 

The following members were present and constituted a quorum:  Steve Cothran, Barry Bynum, Rick Cunningham, Michele Jenkins, Sharon Bieber, Cathy Ballentine, Mary Bynum, Fred Bieber, Jane Simmons, Bob Brantley, Doug Gaddis and John Loy.

 

Staff present: Van Taylor.

 

Doug made a motion to accept the minutes from the November 4, 2007 SC Youth Soccer BOD meeting as amended.  Jane seconded the motion.

 

THE MOTION PASSED

 

PRESIDENT: Steve Ballentine

                                   

  • No report

 

VICE PRESIDENT: Barry Bynum

 

  • No report

 

SECRETARY: John Loy

 

  • No report

 

TREASURER: Rick Cunningham

 

  • Distributed and discussed financial report.

 

CUPS & GAMES: Steve Cothran

 

  • Need  to review and change our State Cup hosting policies for 2009 and beyond.
  • State Cup Fees will not be increasing for 2008-2009.

 

Steve Cothran made a motion to amend the President Cups Manual Section 11. Team Eligibility to read: To be eligible for the Publix President’s Medal Cup, a classic tam must be comprised of properly registered and rostered youth players and the team and its SC Youth Soccer affiliated organization must be in good standing with SC Youth Soccer.  The team shall compete in an SC Youth Soccer approved league comprised of no fewer than four (4) teams during the seasonal year, and that competition shall consist of a minimum of one (1) game against at least three (3) other teams  participating in the league.  Any team having forfeited two (2) or more league games during the current qualifying cup season shall be reviewed by the SC Youth Soccer Board of Directors and may be deemed ineligible for play in the Publix President’s Medal Cup.  All teams U13-U19 shall demonstrate continuity of rosters between league and cup play by maintaining a minimum of nine (9) player common to the rosters of both competitions.  State Select/ODP/Challenge teams may not compete.  Barry seconded the motion.

 

THE MOTION PASSED

 

Steve Cothran made a motion to amend the Palmetto Cup Manual Section 11. Team Eligibility to read to be eligible for the PUBLIX Palmetto Classic Cup, a classic team must be comprised of properly registered and rostered youth players and the team and its SC Youth Soccer affiliated organization must be in good standing with SC Youth Soccer.  The team shall compete in an SC Youth Soccer approved league comprised of no fewer than four (4) teams during the seasonal year and that competition shall consist of a minimum of one (1) game against at least three (3) other teams participating in the league.  Any team having forfeited two (2) or more league games during the current qualifying cup season shall be reviewed the SC Youth Soccer Board of Directors and may be deemed ineligible for play in the PUBLIX Palmetto Classic Cup.  All teams U11-U13 shall demonstrate continuity of rosters between league and cup play by maintaining a minimum of seven (7) players common to the rosters of both competitions.  State Select/ODP teams may not compete. Barry seconded the motion.

 

THE MOTION PASSED

 

Steve Cothran made a motion that the selection of the SC Youth Soccer State Cup’s location and hosting club will be selected by the state board of directors without regard to district rotation. Doug seconded the motion.

 

THE MOTION PASSED

 

REGISTRAR: Jane Simmons

 

  • Registration fees for 2008-2009 will not be increased.
  • Jane has done 2 workshops and has one more to go.
  • Player Count

2007/2008 Season                   2006/2007 Season

            Total                            16,283                                     15,547

            Classic                           4,025                                       4,247

            Recreation                   12,258                                     11,300

Male                              9,895                                       9,320

Female                           6,388                                       6,227

Piedmont                       5,064                                       5,075

Midstate                        6,108                                       5,422

Coastal                                      4,962                                       4,820

Out of State                     149                                          210

Coaches (purged)          1,602                                       1,388            

  • Discussed South Carolina Youth Soccer rules that deal with recruiting and transfers.

 

Jane made a motion that South Carolina Youth Soccer will cover the one time setup fee of $250 per club, for those clubs that enroll in Demosphere by September 1st 2008 for the 2008-2009 seasonal year. Steve seconded the motion.

 

THE MOTION PASSED

 

Jane made a motion to change South Carolina Youth Soccer Rule C.3 Board to read is a group of administrators organized to operate a particular club or league.  South Carolina Youth Soccer requires an affiliation form and listing of all board members of all clubs and leagues by the designated affiliation deadline noted on the SC Youth Soccer calendar. Failure to do so could result in that particular organization being placed in bad standing. Barry seconded the motion.

 

THE MOTION PASSED

 

Jane made a motion to change South Carolina Youth Soccer Rule C.28.c Team to read “U12 and younger roster size are outlined on “South Carolina Youth Soccer Players and Playing Rules for Small-Sided games”.  Bob seconded the motion.

 

THE MOTIONED PASSED

 

Jane made a motion to change South Carolina Youth Soccer Rule F.1 to read:  Recreation Teams U13-U19 desiring to enter cup play must obtain an official state roster. U10-U12 teams desiring to enter cup play must obtain either an official state roster or official tournament team roster from the State Registrar/designee by roster freeze date as set by the South Carolina Youth Soccer BOD and listed on the South Carolina Youth Soccer State Calendar. Bob seconded the motion.

 

THE MOTION PASSED

 

Jane made a motion to change South Carolina Youth Soccer Rule G.3 to read: The Academy Evaluation is an occasion at which a player attends a session that will directly result in that player playing in the academy division.  These players are registered as non-rostered players and shall follow the recreation rules (Refer to Definition of Evaluation).  Bob seconded the motion.

 

THE MOTION PASSED

 

Jane made a motion to change South Carolina Youth Soccer Rule G. 4 to read: When an academy team is rostered on an official tournament team roster by the State Registrar/designee, they play in an Academy Division or Classic Division.  Upon completion of the tournament, the team will return to Academy pool status. Academy teams must use an official state roster or official tournament team roster for invitational tournaments. Bob seconded the motion.

 

THE MOTION PASSED

 

Jane made a motion to change South Carolina Youth Soccer Rule L to read:  MISCONDUCT TOWARD A REFEREE OR STATE OFFICIAL: Persistent statements or physical acts directed toward a referee or state official during or after a game that do not constitute referee assault or referee abuse as provided under US Soccer Federation Policy 531-9, but mistreat the referee and or state official or are inappropriate or unacceptable statements or acts, and may include the following:

a.)    excessive incidences of foul or abusive language at the referee or state official

b.)   statements that diminish the authority of the referee or the state official

c.)    statements or acts that serve to intimidate without threatening physical harm to the referee or state official

Examples of misconduct that arise under the description above include the following:

a.)    confronting the referee or state official without physically threatening the referee or state official

b.)   spitting on the ground or in the air but not at the referee or state official

c.)    throwing or kicking an item as a sign of disrespect or dissent but without the chance of hitting the referee or state official

d.)   re-entering the field

These are only some of the examples of possible misconduct and are not all-inclusive, and may apply to the following situations:

a.)    if a proceeding is brought against an individual for referee assault or abuse, or both, under Federation Policy 531-9; or

b.)   if the individual is ejected from a game and, after the ejection, engages in conduct that is misconduct under this policy.

Should the South Carolina Youth Soccer Discipline and Appeals Committee determine the individual committed misconduct under this rule, it shall impose NOT less than a three (3) game suspension.  This suspension is in addition to any other suspension and/or fine that may be imposed on the individual by an association or league.  A formal hearing will not be held unless it is requested. Bob seconded the motion.

 

THE MOTION PASSED

 

  • Jane also discussed possible changes to SC Youth Soccer Rules C31, C33 and C34 dealing with recruiting and transfers.  Discussion will continue at our next meeting.

 

PIEDMONT DISTRICT COMMISSIONER: Michele Jenkins

 

  • Report was handed out.

 

MIDSTATE DISTRICT COMMISSIONER: Sharon Bieber

 

  • Contacted Orangeburg to affiliate with South Carolina Youth Soccer.  They are going to let us know in mid March.
  • Contacted Kershaw but have no return calls.

 

COASTAL DISTRICT COMMISSIONER: Cathy Ballentine

 

  • Discussed possibility of illegal recruiting that may have occurred in the Coastal District.  Gathering documentation now to see if enough evidence exists to have a hearing.

 

STATE ODP ADMINISTRATOR: Mary Bynum

 

  • Joey Demare was called to go to Disney for the interregional and then invited to go to Barcelona, Spain in February.
  • January 27th is the last day for 1996 training sessions.
  • South Carolina Youth Soccer ODP is going to offer to pay the entry fees for Alex Ramsey, Regional Developmental Camp, Ellie Smith “Adidas ESP 2008” Camp, and Joey Demare Regional trip to Barcelona.

 

RULES & COMPLIANCE: Bob Brantley

 

  • No report

 

 

STATE YOUTH RECREATION DIRECTOR: Doug Gaddis

 

  • Working on September recreational events as part of US Youth Soccer Month.

 

MEMBER-AT-LARGE: Fred Bieber

 

  • Requested changes to our Risk Management Policy to add “referees”.

 

DIRECTOR OF COACHING EDUCATION: Van Taylor

 

  • Request permission to host a “C” License in May 2009.
  • Contacted clubs and DOCs about hosting a Youth National License.
  • John Ellinger is the new Technical Director for US Youth Soccer.

 

Bob made a motion to allow Van to submit paperwork to US Youth Soccer to host the “C” Licensing Course in May of 2009. Jane seconded the motion.

 

THE MOTION PASSED

 

COMMITTEE REPORTS:

 

  • President’s Workshop Committee – Cathy Ballentine
    • Discussed the Presidents’ Workshop and agreed to change the workshop time format where it will end after the awards luncheon.
  • State Office Committee – Rick Cunningham
    • Discussed the feasibility of purchasing a state office rather than continuing to rent as we have in the past.  Expecting rent to increase substantially when existing lease agreement expires in November.  We are required to give notice of termination by August 1st.
    • The Board agreed the idea has merit; Rick, Barry and Steve B. will continue the process and bring the Board its recommendations.

 

MODIFICATION TO THE CONSTITUTION AND BYLAWS:

 

  • None

 

UNFINISHED BUSINESS:

 

  • Barry and Steve attended the State Recreation Department meeting and presented South Carolina Youth Soccer’s benefits to approximately 60 recreation department managers.
  • Steve Ballentine has discussed our “unrestricted tournament” fee policy with US Soccer Federation and US Youth Soccer. Our present policy is acceptable; however minor changes to the policy could make it more effective.

 

ELECTIONS:

 

  • None.

 

 

 

 

NEW BUSINESS:

 

  • E-News Blast in March.
  • Discussed fining the clubs listed on the outstanding compliance form list. Commissioners’ will send the fine to the President of the delinquent clubs.
  • Steve Ballentine will chair a “Marketing Committee” with members; Steve Cothran, Barry Bynum and Van Taylor.  This committee will make recommendations to the Board regarding ways SC Youth Soccer can market our programs to non-member organizations and better promote SC Youth Soccer.

 

Michelle made a motion to accept the 2008/2009 SC Youth Soccer Calendar as amended.  Sharon seconded motion.

 

THE MOTION PASSED

 

Michele made a motion to adjourn.  Sharon seconded the motion.

 

THE MOTION PASSED

 

The meeting was adjourned at 2:50 pm.

 

Respectfully submitted,

 

 

John Loy

SCYSA Secretary