APPROVED 1/27/08

 

SOUTH CAROLINA YOUTH SOCCER

BOARD OF DIRECTORS MEETING

COLUMBIA, SC

November 4, 2007

 

The meeting was called to order by President, Steve Ballentine at 10:15 am.

 

The following members were present and constituted a quorum: Barry Bynum, Rick Cunningham, Mary Bynum, Steve Cothran, Doug Gaddis, Bob Brantley, Cathy Ballentine, Fred Bieber, Sharon Bieber, Michele Jenkins, John Loy, and Jane Simmons.

 

Staff present: Nancy Shultz

 

Barry made a motion to accept the minutes from the September 9, 2007 South Carolina Youth Soccer BOD meeting as amended.  Bob seconded the motion.

 

THE MOTION PASSED

 

PRESIDENT:  Steve Ballentine

 

  • Discussed the Region III Council Meeting.
    • US Youth Soccer has implemented the National Directors Cup (President’s Cup) to be held in Philadelphia, PA July 17-20, 2008.
    • Registration fees for the Region III Premier will increase from $350 to $400 next season.
    • 2009 President’s Cup awarded to SC Youth Soccer, hosted by CESA in Greenville.
    • 2008 President’s Cup will be held in Columbus, GA.
    • 2008 President’s Cup fees will increase for each State Association from $1800 to $2500.
    • All Presidents’ Cup participants are required to use the designated booking agency for hotel rooms.
    • 2008 Boys ODP camp venue will be the University of Alabama.
    • Boys and Girls ODP camp fees are $425.

 

  • Publix approved additional State Cup funding, effective next seasonal year.
  • Steve and Barry will speak on behalf of SC Youth Soccer at the Recreation Department directors meeting in Myrtle Beach, December 3.
  • District Open Forum meeting in the Mid-State District will be held after BOD meeting today.

 

VICE PRESIDENT:  Barry Bynum

 

  • New Directors and Officers Insurance (D&O) limited liability limits have been put in place.
  • Discussed outstanding Risk Management Forms.
  • Summerville & Johns Island have not paid their fine from non attendance at the President’s Workshop.  They have until Monday to submit, if not we will act in accordance with Bylaw 251.

 

SECRETARY:  John Loy

 

  • No report.

 

TREASURER:  Rick Cunningham

 

  • Distributed and discussed copy of audit.
  • Distributed and discussed financial report.
  • Discussed FDIC secured money possibilities.

 

CUPS & GAMES:  Steve Cothran

 

  • Discussed State Cup
    • Set T-shirt sell price
    • Hand out of field assignments
    • Clemson Sports Medicine will be at Ballentine Fields and Crooked Creek; Midland Ortho contacted for the other 3 fields

 

REGISTRAR:  Jane Simmons

 

  • Discussed Academy teams tournament rosters.
  • Trained new registrars for Florence recreation.
  • Continued contact w/ Carol at Demosphere.
  • Still have some outstanding recreation registration.
  • Player Count

                                    2007/2008 Season                   2006/2007 Season

Total                            13,045                                     14,398

Classic                        4,147

Rec                             8,898

Piedmont                    4,957

Midstate                     3,339

Coastal                                   4,550

Out of State                   199

Male                           7,716

Female                        5,329

Coaches (purged)        1,158

 

PIEDMONT DISTRICT COMMISSIONER:  Michele Jenkins

 

  • US Youth Soccer event at Furman was well received.
  • Completing numerous travel notifications and hosting of friendlies.

 

MIDSTATE DISTRICT COMMISSIONER:  Sharon Bieber

 

  • Possibility of two new clubs joining SC Youth Soccer – Palmetto United FC and Orangeburg. Sharon will contact these organizations.

 

 

 

COASTAL DISTRICT COMMISSIONER:  Cathy Ballentine

 

  • Charleston United Soccer Club withdrew their new Bylaw proposal.  Coast FA is finalizing.
  • Discussed Risk Management forms still needed for Coastal District clubs.
  • Very few insurance claims have been processed.
  • President’s Open Forum – 3 attendees in addition to 3 SC Youth Soccer members.
  • Deposited permission to travel fees.
  • Discussed fight at Mount Pleasant vs. Summerville U15 boys scrimmage.

 

STATE ODP ADMINSTRATOR:  Mary Bynum

 

  • Registration forms for tryouts are being received.  There will be 2 tryout dates and 2 make-up dates this year.
  • Inviting the age group one year younger than the youngest age group eligible to tryout to training sessions.  The fee will be $30/player for 4-5 sessions.  Coordinators in each district will be responsible for training: Andrew Hyslop – Piedmont, Adrian Pinasco – Midstate, and Ralph Polson – Coastal.
  • Girls ODP will be going to Gainesville, GA for the Sub Regional in January and the Boys ODP will go to Concord, NC.  Mary has secured the hotel and food for the players.
  • Girls will go to Montevallo, AL for Region Camp and the Boys may go to Tuscaloosa, AL
  • Three (3) 1990 and one (1) 1991 boy will participate in the interregional at Disney.

 

RULES & COMPLIANCE:  Bob Brantley

 

  • Discussed insurance charge for non affiliated teams participating in SC Youth Soccer tournaments.
  • Discussed the small number that participated at the national level w/ the Darkness to Light program.

 

STATE YOUTH RECREATION DIRECTOR:  Doug Gaddis

 

  • SC Youth Soccer fall events promotions have gone well.  Furman plans on repeating in fall 08.  USC Columbia hosted own event coordinated out of US Youth Soccer.
  • Discussed possibility of a Soccer Start grant.

 

MEMBER AT LARGE:  Fred Bieber

 

  • Computer and printer for State Office have been set up.
  • Adding additional clinics to certify referees.

 

STAFF REPORTS:

 

DIRECTOR OF COACHING & PLAYER DEVELOPMENT:  Van Taylor

 

  • Skills only DVD out at workshop for U10 and older – use for “E” Course.
  • Coaching committee is looking at revisions for existing Coaches’ primer and other written materials.
  • Synopsis of US Youth Report from meeting in North Carolina.
  • Van was invited by National Coaching Director Sam Snow to be a presenter at the US Youth Soccer Workshop in Pittsburgh.

 

ADMINISTRATIVE ASSISTANT:  Nancy Shultz

 

  • No report.

 

SC YOUTH SOCCER COMMITTEE REPORTS:

 

  • 2008 Planning meeting will be held at the Hilton Garden Inn in Columbia January 25-27, 2008.
  • Presented and discussed budget for 2007 Workshop.
  • 2008 President’s Workshop will be on August 2, 2008 at the Embassy Suites in Columbia.

 

UNFINISHED BUSINESS:

 

  • Trying to schedule a meeting w/ Demosphere before the end of the year.
  • Club bylaws still being approved.

 

NEW BUSINESS:

 

  • E-blast will go out in December.
  • Discussed website. 
  • Steve B, Steve C, Mary, Barry, and Nancy will attend the US Youth Soccer Workshop in February 2008.
  • Steve and Barry will attend the US Soccer Federation AGM in February 2008.

 

Michele made a motion to adjourn.  Jane seconded the motion.

 

THE MOTION PASSED

 

The meeting adjourned at 2:00pm.

 

Respectfully submitted

 

John Loy

SC Youth Soccer Secretary