SOUTH CAROLINA YOUTH SOCCER ASSOCIATION
BOARD OF DIRECTORS MEETING
June 9, 2002
The meeting was called to order by President Fred Bieber at 10:00 a.m. The following members were present and constituted a quorum:
Fred Bieber, Steve Ballentine, Joey Mouton, Roban Benich, Madelyn Carter, Danny Plummer, Cathy Ballentine, Michael Cook, Mary Bynum, Bob Brantley, Barry Bynum, and Terry Gordon
Board member not in attendance but excused: Mike Branham, Ralph Arrington
Guest: Nancy Shultz, SCYSA Administrative Assistant and Van Taylor, SCYSA Coaching Development and Player Education
Danny moved to defer approving the Minutes until next meeting. Steve seconded the motion.
The motion carried unanimously.
COMMUNICATIONS: Fred
· Discussion of Rose Cummings and finding a replacement
· Discussion of SCYSA audit
Danny made a motion to approve an expenditure of $6900 for the 2000/2001 and 2001/2002 audits and $500 for the 990 tax returns to be handled by the McGregor firm. Bob seconded the motion.
The motion carried unanimously.
· Pepsi contract in hand retroactive to 2001. To be reviewed by the Office Committee before approval.
· No contract with Nokia this year.
· Will be representing the Federation as a Match Commissioner for the US Open Cup this evening in Greenville.
VICE-PRESIDENT’S REPORT: Steve
· Discussion of the revised Volunteer Disclosure Statement and Classification Guidelines.
Terry made a motion to approve the new Volunteer Disclosure Statement and Classification Guidelines with Mike’s review. Madelyn seconded the motion.
The motion carried unanimously.
· Discussion of the revised Discipline & Appeals Policy/Procedure as suggested by the Federation.
Michael made a motion to approve the revised Discipline & Appeals Policy/Procedure. Bob seconded the motion.
The motion carried unanimously.
· There is one case pending and will be discussed during the Cups & Games portion of the meeting.
· Newsletter articles are due now. Make sure copies are sent to Fred and Steve as well as Richard. Next issue will be due the beginning of September.
· Discussion of the Presidents’ Workshop/Coaches’ Symposium
o U6, U8, & U10 coaching modules will be done from 12-4
o Challenge & Classic coaches will meet in the morning
o Session for Tide American coaches also
o Terry will handle coaches’ application for the modules. No fee if received prior to July 15 (SCYSA sponsoring); $25 for applications received after the deadline.
o Board will need to be there Friday evening
CUPS AND GAMES REPORT: Barry
· Two clubs (Spartanburg & St. Giles) bid to host next year’s State Cup. Discussion of available fields occurred.
Terry made a motion to accept St. Giles bid to host the fall and spring season State Cups. Danny seconded the motion.
The motion carried 10 for, 1 abstain.
· Discussed adding rain date to 2002/2003 calendar.
· Region III progressing. For the first time, players will not have to sign in unless they have not signed the blue roster or they have some other complication (e.g. cast to be checked).
· We have a U19 Girls Team (GFC) and a U19 Boys Team (NECSA).
· The U14 Girls Champion from spring cup was Greenwood Toros Avalanche; the U14 Boys Champion was St. Giles United Celtic.
· Spring State Cups were difficult but handled well. There were no red cards in any of the State Cups (Tide American, Snickers Challenge, or Chevrolet Classic).
· U14 MPSC Galaxy did not come back for the second weekend. Due to the unusual circumstances and the fact that the team was there the first weekend, the Tournament Committee suggested a one-year probation for the coaches and forfeiture of their bond instead of a one-year suspension. Hand out of a letter sent to Jeff & Terry Allison, MPSC Galaxy coaches, was distributed to the board.
Steve made a motion to accept the Tournament Committees suggestion regarding MPSC Galaxy’s failure to complete State Cup. Bob seconded the motion.
The motion carried 9 for, 2 opposed.
TREASURER’S REPORT: Joey
· Handout of the financial statements from June 2001 through May 2002.
· The 990 tax return is due June 30.
· Finalize all budgets now.
· The board normally pays for the referees’ transportation and hotel as well as a $150 stipend and shirt for those referees attending the Region III Tournament.
Danny made a motion to approve the referees’ payment for the Region III Tournament. Terry seconded the motion.
The motion carried unanimously.
REGISTRAR’S REPORT: Roban
· 19,296 registered players.
· Jane Simmons is the new Mid-state District Registrar
· Detailed player count will be distributed to the board at a later date.
PIEDMONT DISTRICT COMMISSIONER’S REPORT: Madelyn
· Piedmont has one new club (St. Margaret’s Soccer Club). One club that will regiser under an existing club, and one other club that may register with the Greenville Eagles.
· District Council Meeting went well. Madelyn and Donna Davies were reelected as Commissioner and Secretary respectively.
· Tryouts in the Piedmont District went smoothly.
MIDSTATE DISTRICT COMMISSIONER’S REPORT: Danny
· District Council Meeting did not have a quorum present. A meeting to elect officers has been rescheduled for Sunday, June 23, 3:00 pm at the Polo Rec Complex.
· Discussion of a synopsis of procedures if a quorum is not present being sent to the commissioners before the Council Meetings are held.
· Discussion of Northside’s request to play in North Carolina.
Danny made a motion to allow all of the Northside Soccer Club teams to participate in North Carolina. Terry seconded the motion.
The motion carried 10 for, 1 opposed.
Danny made a motion to purchase a new computer & printer for the Midstate District Registrar. Terry seconded the motion.
The motion carried unanimously.
COASTAL DISTRICT COMMISSIONER’S REPORT: Cathy
· District Council Meeting went well. Cathy and Lisa Miller were reelected as Commissioner and Secretary respectively.
· Discussion of North Myrtle Beach United and Charleston Futbol Club being admitted as new clubs.
· During research of the bylaws it was determined that the District Commissioners need to take the names of the new clubs to their District Council for their recommendations before presenting them to the SCYSA BOD.
· The SCYSA BOD will do an e-mail vote to give provisional status to these new clubs once recommendations have been obtained from the appropriate District Councils. Recommendations should be received by June 14th. The vote should be complete by June 21st.
STATE SELECT ADMINISTRATOR FOR BOYS REPORT: Van for Ralph
· Discussion of Boys State Select financial status. Should be balanced once sub regional deposit is complete.
· Sub-regionals taking place this weekend at Patriot’s Point.
· 1989 State Select team going to Atlanta for the 8v8 Festival
· 1987 & 1988 will attend camp July 6-11 at the University of Alabama
· 1986 and holdovers from the 1987/1988 will attend camp July 13-18 at the University of Alabama
· 1984 & 1985 invitees will attend camp July 13-18 at the University of Alabama
· Boys State Select numbers are down, but not significantly
STATE SELECT ADMINISTRATOR FOR GIRLS REPORT: Mary
· 1986, 1987, & 1988 training this weekend
· Funding 10 scholarships to camp (Region III will help)
· Ready for Germany trip. Requested to spend money to purchase T-shirts for those going on the trip.
MEMBER AT LARGE REPORT: Bob
· Handouts were distributed on topics of sponsorship, “Developing the Whole Person”, “Words of Sound Advice for New Coaches”, and “The Unhealthy State of Competitive Youth Soccer”
RULES AND COMPLIANCE REPORT: Michael
· Working with new clubs on their constitution and bylaws.
STATE YOUTH RECREATION DIRECTOR’S REPORT: Terry
· Discussion of meeting held June 8th
· Discussion of separate recreational meeting at the President’s Workshop
· Discussion of clubs looking into forming a new recreation league in the Piedmont District. Will travel to the Coastal District to look at how TAYSA operates.
· Discussion of smoking on the sidelines – coaches/players on sideline can not; spectators may
DIRECTOR OF COACHING DEVELOPMENT AND PLAYER EDUCATION: Van
· Applied to host a National “C” Licensing Course May 15-18/22-25, 2003. Should know of acceptance by September.
· Discussion of who can coach for the National “C” Licensing Course
· Discussion of Youth Modules being offered at the Coaches’ Symposium
· Will go anywhere in the State at requesting parties’ convenience to hold youth modules through “E” licensing
· Clubs need to know that SCYSA promotes these courses
SCYSA ADMINISTRATIVE ASSISTANT: Nancy
· Handout showing the fees charged by the different states/regions.
· Vacation June 16-June 30
MODIFICATION TO THE CONSTITUTION, RULES AND BYLAWS: Michael
· Received a motion and second to modify Bylaw 411. Section 6. The reasoning for this motion is that it takes two years to understand the needs of any position; one has only begun to learn what needs to be done and to make contacts when the position is up for reelection after one year.
Madelyn made the motion to modify Bylaw 411, Section 6. to read: The State Youth Recreation Director shall be elected by the Board of Directors in odd numbered years and shall serve a two-year term. Terry seconded the motion.
The motion carried unanimously.
UNFINISHED BUSINESS: None
NEW BUSINESS:
· Discussion of the 2002/2003 SCYSA Calendar
Michael made the motion to approve the 2002/2003 SCYSA Calendar as amended. Bob seconded the motion.
The motion carried unanimously.
· Discussion of the Red Card Tracking Form
Barry made a motion to delete tournaments from the red card tracking form. Madelyn seconded the motion.
The motion carried 7 for, 3 opposed.
Madelyn made a motion to approve the Red Card Tracking Form as amended. Bob seconded the motion.
The motion carried unanimously.
· Discussion of the Tide American Cup Rules.
Bob made a motion to accept as amended the Tide American Cup Rules. Joey seconded the motion.
The motion carried unanimously.
· Discussion of the Chevrolet Classic Cup Rules
Michael made a motion to accept as amended the Chevrolet Classic Cup Rules. Madelyn seconded the motion.
The motion carried unanimously.
· Discussion of the Snickers Challenge Cup Rules
Joey made a motion to accept as amended the Snickers Challenge Cup Rules. Bob seconded the motion.
The motion carried unanimously.
· Discussion of the 2002-2003 South Carolina State Challenge League (SCSCL) Rules and Guidelines.
Bob made a motion to accept as amended the 2002-2003 South Carolina State Challenge League (SCSCL) Rules and Guidelines. Madelyn seconded the motion.
The motion carried unanimously.
Barry made a motion to appoint Steve Cothran as the South Carolina State Challenge League (SCSCL) Administrator. Joey seconded the motion.
The motion carried unanimously.
· Discussion of the Parent of the Year nominations: Buz Moore, Michael Irving, Denise & Keith Cannan, Helen Scott, George Smith and Carol Tate. Vote taken – Buz Moore is the SCYSA Parent of the Year.
· Discussion of the Boys and Girls Coach of the Year nominations: Girls – Ian Hamer and Francisco Agbunag; Boys – Scott Sipala, David Thureson, and Marko Huttunen. Vote taken – Francisco Agbunag is the Girls Coach of the Year and Marko Huttunen is the Boys Coach of the Year.
· Discussion of the Rules of the South Carolina Youth Soccer Association Inc.
Barry made a motion to accept as amended the Rules of the South Carolina Youth Soccer Association Inc. Madelyn seconded the motion.
The motion carried unanimously.
Cathy made a motion to adjourn at 6:15 p.m. Michael seconded the motion.
The motion carried unanimously.
Respectfully submitted,
Nancy Shultz