SOUTH CAROLINA YOUTH SOCCER ASSOCIATION

BOARD OF DIRECTORS MEETING  

AUGUST 2, 2003

The meeting was called to order by President Fred Bieber at 4:07 p.m.

The following members were present and constituted a quorum: 

Fred Bieber, Steve Ballentine, Cathy Ballentine, Mary Bynum, Bob Brantley, Doug Gaddis,

Barry Bynum, Michael Cook, Tom Pietras, Roban Benich, Michelle Jenkins (for Madelyn Carter), Dawn Anderson and Lisa Miller

The following member was not present:

 Danny Plummer – absence excused

Guests present:

Nancy Shultz, SCYSA Administrative Assistant, Joey Mouton, Past SCYSA Treasurer,

Jane Simmons, Mid-State District Registrar

Steve made a motion to defer approving the June Minutes until the next meeting. Barry seconded the motion.

The motion carried unanimously.

COMMUNICATIONS: Fred

• Discussed two interstate leagues  - NC and SC, GA and SC
• Fundraising letters - Bob suggested contacting Richard Wright.

VICE PRESIDENT: Steve

• Risk Management is progressing well.
• Newsletter - Deadline for September Issue will be given at a later date.
• Discipline and Appeals issues were addressed.

Steve made a motion to move to executive session.  Doug seconded the motion.

The motion carried unanimously.

Lisa made a motion to move out of executive session.  Dawn seconded the motion.

The motion carried unanimously.

CUPS & GAMES DIRECTOR: Barry

§         Summerville Soccer Club will host State Cup this year.

§         The Charleston Department of Recreation has been asked to provide extra fields.

§         Discussed the requests made by club presidents to change the format of First Round and the date of Final Round of Snickers Challenge Cup to avoid scheduling conflicts with the Raleigh Tournament.

Barry made a motion to allow Challenge Teams playing in the Raleigh Tournament held on November 14^th and 15^th to request to have their First Round of Snickers Challenge Cup games scheduled on a weeknight prior to November 14^th by the Cups and Games Director. Michael seconded the motion.

The motion carried unanimously.

Bob made a motion to change the date of the Final Round of Snickers Challenge Cup U15-U18 games to the rain date of Challenge Cup.  Michelle Jenkins seconded the motion.

The motion failed.

§         Discussed red card suspensions for coaches during league play.

§         Fred informed the board that GFC and St. Giles have expressed an interest in co-hosting the Region III Tournament. Current Region III rules concerning the number of fields required at one venue preclude St. Giles and GFC form co-hosting the tournament.

SECRETARY:  Lisa

§         No report.

TREASURER: Tom

§         990 Tax Form from 2002 was distributed by Fred and reviewed.

REGISTRAR: Roban

• Brief report given on trip to NC and the effort by SCYSA and NCYSA to work together.

PIEDMONT DISTRICT COMMISSIONER: Michelle (for Madelyn)

• Asked for clarification on Premier League roster requirements.

MIDSTATE DISTRICT COMMISSIONER: Danny- Absent

COASTAL DISTRICT COMMISSIONER: Cathy

§         No report.

STATE ADMINISTRATOR FOR BOYS: Dawn

§         Expressed and interest in taking teams on a foreign trip, Spring 2004.

§         Fred reminded the board that SC has a Sister State Policy with Germany.

STATE ADMINISTRATOR FOR GIRLS: Mary

• Discussed working with Dawn on planning a trip to Germany.

MEMBER AT LARGE: Bob

• No Report.

RULES & COMPLIANCE: Michael

• No report.

STATE YOUTH RECREATION DIRECTOR: Doug

§         Gave an overview of today’s activities and concerns regarding interstate and intrastate recreational games.

MODIFICATIONS TO THE CONSTITUTION & BYLAWS:

§         None

ELECTIONS:

§         Registrar - Jane Simmons by acclamation and unanimous consent.

§         Girls State Select Administrator - Mary Bynum by acclamation and unanimous consent.

§         State Youth Recreation Director - Doug Gaddis by acclamation and unanimous consent.

UNFINISHED BUSINESS:

§         None

NEW BUSINESS:

Bob made a motion to offer Richard Wright the opportunity to handle fund-raising.  Mike seconded the motion.

The motion carried unanimously.

§         Discussion held on roster requirements for Premier League Teams. It was determined that teams are required to retain 60% of their roster from the previous year’s State Cup for entry into the League.

§         A brief discussion was held on clubs without representation at the SCYSA Presidents' Workshop - Surf Soccer Club, Greenville Eagles Soccer Club, and Midlands Rec. Soccer Association.

Michael made a motion to send letters to the clubs not in attendance at the SCYSA Presidents’ Workshop informing them of their $200 fine and requirement to meet with their district commissioner. Tom seconded the motion.

The motion carried unanimously.

§         Cathy expressed concerns with teams that were without representation or had one person representing multiple teams at today’s required meetings.

§         Nancy expressed concerns with returned checks. After a brief discussion, all returned checks were turned over to the appropriate commissioner or program administrator for collection.

§         Tom suggested that SCYSA purchase Quick Books.

Doug made a motion to authorize the purchase of Quick Books.

Tom seconded the motion.

The motion carried unanimously.

Steve made a motion to adjourn.  Lisa seconded the motion.

The motion carried unanimously and the meeting adjourned at 6:35 pm.

Lisa Miller

SCYSA Secretary