SOUTH CAROLINA YOUTH SOCCER ASSOCIATION
BOARD OF DIRECTORS MEETING
September 14, 2003
The meeting was called to order by President Fred Bieber at 10:05a.m.
The following members were present and constituted a quorum: Fred Bieber, Steve Ballentine, Cathy Ballentine, Mary Bynum, Bob Brantley, Doug Gaddis, Barry Bynum, Michael Cook, Tom Pietras, Jane Simmons, Michelle Jenkins (for Madelyn Carter), Chris Bragan (for Danny Plummer), Dawn Anderson and Lisa Miller
Guests present: Nancy Shultz, SCYSA Administrative Assistant, Van Taylor, SCYSA Director of Coaching Development and Player Education, Jack Boette, SCASA Representative, Jim Brennan and Amanda Carter, Brennan Architects Inc.
Steve made a motion to go out of order to accommodate guests. Barry seconded the motion.
The motion carried unanimously.
NEW BUSINESS
§ Jim Brennan and Amanda Carter presented a plan to build a sports complex in Columbia that would include soccer fields.
§ The focus would be on leasing fields for tournaments.
§ Brennan Architects Inc. requested input from the SCYSA BOD concerning the complex.
Bob made a motion to accept the June 8, 2003 BOD minutes. Tom seconded the motion.
The motion carried unanimously.
Tom made a motion to accept the August 2, 2003 Council minutes. Steve seconded the motion.
The motion carried unanimously.
Bob made a motion to accept the August 2, 2003 BOD minutes as amended. Steve seconded the motion.
The motion carried unanimously.
§ Discussed German Sister State of Rhineland Phalz’s visit in October to SC and donations made, which include a $10,000 donation from Blue Cross/Blue Shield secured by Fred, a $5,000 donation from Pepsi and a $1,000 donation made by an anonymous person.
§ Tom, Mary and Fred will discuss schedules.
§ Van will help with training the German girls.
§ Red Card Tracking Forms are no longer used for tournament play.
§ Discussed referee assault and abuse. Any time referee assault or abuse occurs it must be reported to SCYSA State Office.
§ Risk Management Coordination and Field Safety Compliance Forms were to be submitted by September 1st.
§ The fine will be $100 per form if the deadline is missed and $250 per form if submitted more than 60 days past the deadline.
Steve made a motion to move to executive session. Mike seconded the motion.
The motion carried unanimously.
Lisa made a motion to move out of executive session. Steve seconded the motion.
The motion carried unanimously.
§ Discipline and Appeals - there have been 2 cases of misconduct toward referees.
§ Newsletter - articles are being accepted for the newsletter.
§ Tom inquired about sending the newsletter only by e-mail. A brief discussion was held.
§ The format of the 2004 Annual Presidents' Meeting was discussed.
§ Van suggested having a Coaching Day for the Youth Module and recommended that all coaches have some type of coaching education that includes the Youth Module.
Bob made a motion to require all coaches to have a license and receive training in the Youth Module by March 1st, 2004. Dawn seconded the motion.
The motion was tabled.
§ Bob, Barry, Doug and Van will meet to draft a proposal for implementation requirements for coaches before the next BOD Meeting.
§ Possible changes related to the Presidents' Annual Meeting will be discussed further at the Planning Meeting.
§ BOD members able to attend only one Cup were asked to attend the Classic/American Cup.
§ Clemson Sports Medicine has volunteered to work State Cup Games.
§ First Round games for boys' teams attending the Raleigh Tournament will be scheduled during the week. There will be a home district advantage, except for teams with mid-week games.
§ Barry needs to know which clubs will provide fields for First Round games. There is to be one venue per district.
§ Referee fees will remain the same.
§ All leagues are up and running.
§ The Premier League was discussed along with the 60% rule.
§ It was brought to the attention of the BOD that the St.Giles Girls U15 team is not in compliance with the 60% roster rule.
Steve made a motion to allow the U15 Girls St. Giles Avalanche to participate in the Premier League despite the 60% roster rule. Barry seconded the motion.
The motion passed.
§ Barry asked for input on a way to address this problem. Jane stated that changes in registration should help next year.
SECRETARY: Lisa
§ No report.
TREASURER: Tom
§ The Financial Statement through August 31, 2003 was reviewed.
REGISTRAR: Jane
§ The Registration Report was distributed and discussed.
§ Affiliation forms and fees were discussed. Changes will be discussed later at the planning meeting.
PIEDMONT DISTRICT COMMISSIONER: Michelle
§ No report.
MIDSTATE DISTRICT COMMISSIONER: Chris
§ No report.
COASTAL DISTRICT COMMISSIONER: Cathy
§ Surf Soccer Club has paid their fine for failing to have representation at the Annual Presidents' Meeting. A phone conference was held.
§ Cathy questioned if we are going to take action against teams that were without proper representation at the SCSCL mandatory meeting.
Cathy made a motion to fine teams without proper representation at the SCSCL mandatory meeting $200. Dawn seconded the motion.
Michael made a friendly amendment to exclude teams that were represented by a properly credentialed and rostered person who represented more that one team at the SCSCL mandatory meeting.
The amendment was accepted. The motion carried unanimously
§ Coastal books will be turned in Tuesday.
§ Discussion was held on the "Got Milk" 3v3 Tournament.
STATE ADMINISTRATOR FOR BOYS: Dawn
§ 10/5/03 First Try-out Date
§ 10/12/03 Rain Day
§ 12/13/03 -12/14/03 State Select/ODP Team Trials
§ 12/20/03-12/21/03 Rain date State Select/ODP Team Trials
STATE ADMINISTRATOR FOR GIRLS: Mary
§ 10/5/03 First Try-out Date
§ 10/12/03 Rain Day
§ 12/13/03 -12/14/03 State Select/ODP Team Trials,
§ 12/20/03-12/21/03 Rain date State Select/ODP Team Trials
MEMBER AT LARGE: Bob
§ Information was distributed concerning fundraising (Bi-Lo) and guerrilla marketing.
RULES & COMPLIANCE: Michael
§ Surf Soccer Club and Midlands Rec. Soccer Association did not have representation at the Presidents' Annual Meeting. Midlands Rec. Soccer Association has folded.
STATE YOUTH RECREATION DIRECTOR: Doug
§ No report.
UNFINISHED BUSINESS:
§ None
NEW BUSINESS:
§ Columbia Area Referee Association is conducting one hour of training at each meeting.
§ Bob Poyer will serve as referee assignor for State Cup games.
Tom made a motion to make the Annual Audited Financial Statement available on the SCYSA web site. Michelle seconded the motion.
The motion passed.
Barry made a motion to adjourn. Michelle seconded the motion.
The motion carried unanimously and the meeting adjourned at 2:15 pm.
Lisa Miller
SCYSA Secretary