SOUTH CAROLINA YOUTH SOCCER ASSOCIATION
BOARD OF DIRECTORS MEETING
STATE OFFICE CONFERENCE ROOM, COLUMBIA, SC

March 13, 2005

The meeting was called to order by President Steve Ballentine at 10:12 am.

The following members were present and constituted a quorum:  Steve Ballentine, Jim Marczesky, Tom Pietras, Jane Simmons, Barry Bynum, Doug Gaddis, Michele Jenkins, Sharon Bieber, Cathy Ballentine, Mary Bynum, and Bob Brantley.

Board members not in attendance:  Lisa Miller and Dawn Anderson. Also not in attendance was Fred Bieber who was away on official business representing SCYSA at the USSF AGM in Orlando.

Guests Present:  Nancy Shultz, SCYSA Administrative Assistant, Van Taylor, SCYSA Director of Coaching Development and Player Education.

Barry made a motion to accept the minutes, as amended, from the February 13, 2005 SCYSA BOD meeting.  Michele seconded the motion.

THE MOTION PASSED

COMMUNICATIONS: Steve

• The proposed rule change to National Championship Rules allowing for a 22 player “team roster”/18 player “game roster” for U17, U18, and U19 teams was discussed and approved by the National Council.
• The National Council also agreed, unanimously, to continue the “grievance” process against the US Soccer Federation. The formal grievance was sent to the US Olympic Committee for review and consideration. SCYSA will be assessed a cost of $900 to continue with this process.
• Recreational Coach Instructional Video on CD is available to all member associations from the US Youth Soccer national office for a cost of $3.00.  SCYSA will purchase and distribute a copy to each affiliated club within SCYSA.
• Soccer Start summit in New Orleans October 1-2.
• Directors Cup is in Little Rock, Arkansas in June.  Name will be changed to the President’s Cup beginning 2006.
• Southern Regional Tournament on schedule for Fresco, TX.
• Nominations for Region III Hall of Fame due by April 1, 2005.
• Discussed 2005 Adidas Workshop – written all attendees submitted reports.
• Kara Slick was presented the Region III Coach of the Year award at the Awards Banquet.
• Kohl will be American Cup sponsor for US Youth Soccer.  SCYSA will participate.
• The following referees were nominated to attend the Southern Regional Tournament:  Missy Tempel, Kristi Tempel, Brad Bieber, Joe Balazs, Bob Correia, Steven Abbot, John Tanverdi, Mark Davino, Barry Lee, Bob Wern and Jeff Hearn. 

VICE PRESIDENT: Jim

• Discussed portable soccer goal safety and SCYSA compliance requirements.

CUPS AND GAMES: Barry

Barry made a motion to pay entry fees for all teams going to the Southern Regional Tournament.  Doug seconded the motion.

THE MOTION PASSED

Barry made a motion we give $150 stipend to referees going to the Southern Regional Tournament.  Bob seconded the motion.

THE MOTION PASSED

• Discussed eliminating funds for referee assessors at State Cup.
• The 2005/06 State Cup will be held in the Piedmont District.  Bids to host are due by June 1^st.
• Discussed permission to host, notification to travel, permission to travel.  A committee was formed to look at the guidelines. The committee will consist of Steve, Barry, Jim, Cathy, Michele, Sharon and Nancy.

Jim requested we go “out of order” to allow a guest, Ron Tryon President NECSA, to request permission for tryouts for a girls U17 team, hosting a German exchange team, to take place earlier than allowed by the SCYSA Calendar.

Barry made a motion to allow the 2005/2006 NECSA U17 girls SCSCL team to hold their tryouts on March 13, 2005.  Tom seconded the motion.

THE MOTION PASSED

SECRETARY: Lisa - Absent

• No Report

TREASURER: Tom

• Report submitted had errors – revision to be sent out.
• Discussed budgets.

REGISTRAR: Jane

• 17,305 registered players
• Registrar Workshops:  April 18-19 – Greer Rec Center; May 14, Mt. Pleasant Water Works; May 21, Irmo Branch Library; and June 11, Irmo Branch Library
• Discussed implementation of the new 22-man roster.
• Discussed ChoicePoint/Logical Solutions tracking of submitted background checks.
• Discussed ODP player registration procedures and agreed SST Administrators should submit rosters to the SCYSA Registrar, in a timely manner, to ensure proper SCYSA registration for all SST participants.

PIEDMONT DISTRICT COMMISSIONER: Michele

• Discussed TOP Soccer player registration
• Proposed new club – Anderson Soccer Academy

MIDSTATE DISTRICT COMMISSIONER: Sharon

• Include new computer on budget
• Discussed referee expenses for first round

COASTAL DISTRICT COMMISSIONER: Cathy

• Proposed new club – Bridge Futbol Alliance
• Summerville Soccer Club will host First Round of State Cup
• Discussed district league with LSYSL.  Will meet with them again.

STATE ADMINISTRATOR FOR BOYS: Dawn - Absent

• No Report

STATE ADMINISTRATOR FOR GIRLS: Mary

• All information is on the website or in the newsletter.

MEMBER AT LARGE: Fred

• Attending USSF AGM in Orlando, FL.

RULES AND COMPLIANCE: Bob

• Anderson Soccer Academy has turned in bylaws.  Revised copy to be sent back to the club.
• Discussed generic bylaws, not special interest policies.
• Discussed issue regarding parent not in compliance with his suspension.

STATE YOUTH RECREATION DIRECTOR: Doug

• Request for recreation committee nominees from the districts

DIRECTOR OF COACHING DEVELOPMENT AND PLAYER EDUCATION: Van

• Handouts
• Discussed DOC Workshop/DOC Manual
• Van will attend a club DOC meeting in Columbia

UNFINISHED BUSINESS:

• SCYSA Bylaw changes due by April 13 to Bob Brantley
• Indoor Soccer Committee still working.
• Boys State Select camp refund being worked on – emails sent.
• State Select Scholarship Guidelines and Application reviewed and confirmed.
• Tracking last Tide Sponsorship payment.
• Committee still working on DOC job description – should be completed by June meeting.
• Discussed implementation of new SCYSA Palmetto League.
• Land/Field Procurement committee still working.
• Late registration fees. DOR paid; Palmetto being worked on; Florence certified letter to be sent.
• Still working on finalizing all risk management forms.
• Discussed Mayfield Mom Award.
• Fred still working on letters regarding 501C3 compliance.
• Reviewed proposed SCYSA Calendar.

Jim made a motion to accept the calendar as amended.  Jane seconded the motion.

THE MOTION PASSED

• Discussed President’s workshop.  Registrars will be invited to attend.  Logical Solutions and ActiveNetwork will be there and show products.
• No coaching education instructions at this workshop.
• Discussed U19 teams for Cup.  Only CESA has said they will be forming teams.

NEW BUSINESS:

• None

Jim made a motion to adjourn.  Michele seconded the motion.

THE MOTION PASSED. The meeting adjourned at 2:15 pm.

Respectfully submitted:

Nancy Shultz
SCYSA Administrative Assistant