SOUTH CAROLINA YOUTH SOCCER ASSOCIATION
BOARD OF DIRECTORS MEETING
STATE OFFICE CONFERENCE ROOM, COLUMBIA, SC

June 12, 2005

The meeting was called to order by President Steve Ballentine at 10:10 am.

The following members were present and constituted a quorum:  Steve Ballentine, Jim Marczesky, Tom Pietras, Jane Simmons, Barry Bynum, Doug Gaddis, Michele Jenkins, Sharon Bieber, Cathy Ballentine, Mary Bynum, Fred Bieber, and Bob Brantley

Board members not in attendance:  Lisa Miller and Dawn Anderson

Guests Present:  Nancy Shultz, SCYSA Administrative Assistant, Van Taylor, SCYSA Director of Coaching Development and Player Education

Michele made a motion to accept the minutes from the March 13, 2005 SCYSA BOD meeting as amended.  Tom seconded the motion.

THE MOTION PASSED

COMMUNICATIONS:  Steve

• Region III Southern Regional Tournament venue changed from Fresco to Plano, Texas.  New Fresco field complex was not completed.
• SCYSA Referees and Assessors attending the Southern Regional Tournament are:  Bob Wern, Brad Bieber, Kevin Tempel, John Tanverdi, Art Smith, Jeremy Brooks, Joe Balazs, Jeff Hearn, Richards Roddey, Missy Tempel, Melisa Tanverdi, Clint Shrum, and Fred Bieber.  Fred will serve as “Head of Delegation”.
• SCYSA Calendar w/ current revision date of 5/05 was handed out and is on the website.
• USSF mandated change to USYSA of the ODP (Olympic Development Program) to EDP (Elite Development Program) is under review, currently on temporary hold.  Allowing time for NSA’s to fulfill current contractual obligations.
• US Youth Soccer completed sponsorship agreement with DIAL soap.  No direct financial benefit for NSA’s at this time.  “Team Mom USA Contest”.
• Any and all orders to Score need to be reported to the SCYSA President.
• Special Committees
  • Budget Committee – completed and approved travel guidelines for Board of Directors
  • State Select Committee – completed and approved State Select Scholarship Guidelines
  • Rules & Compliance Committee – complete and approved “Generic Bylaws” for SCYSA affiliates
  • Palmetto League Committee – held meeting with SCYSA Club President’s and DOC’s. Completed and approved new Palmetto Classic League rules and structure for BOD approval
  • Travel Policy Committee – completed and approved changes to SCYSA travel policy for BOD approval
  • Administrative Manual Committee – completed changes to ALL SCYSA rules and policies for new Administrative Manual.
  • Risk Management Committee – worked on background checks

VICE PRESIDENT: Jim

• Discussed Choice Point
• Reminder to back up all computers
• Discussed status of various suspensions.  Michele to provide information to Fred for follow up on one suspension.
• A goal post accident which occurred in South Carolina but involved no South Carolina teams that injured a Premier League team’s spectator was discussed.  At this time, liability is filed under US Youth Soccer.  An investigation of this incident by the insurance company is underway.

CUPS AND GAMES:  Barry

Barry made a motion to approve the Palmetto Classic League Rules and the Palmetto Classic Cup Manual as amended.  Bob seconded the motion.

THE MOTION PASSED

Barry made a motion to nominate Dennis Cook to administer the Palmetto Classic League for SCYSA with the following stipulations: Dennis will report to Barry and the SCYSA Board of Directors.  Application and entry fees of $150 per team will be collected at the SCYSA State Office.  The total funds collected will be disbursed to Dennis Cook, League Administrator, as he is responsible for paying the field usage fees, scheduling games, and assigning referees.  Bob seconded the motion.

THE MOTION PASSED

• Discussed Hotstat website set-up for this league; this expense will not come from entry fees.
• Received 2 bids for State Cup – one to host the small sided games weekend (Palmetto Classic Cup and Kohls American Cup) and one for Fall/Spring SCYSA Challenge Cup, SCYSA Classic Cup and Kohls American Cup.

Barry made a motion to accept the bid from Burning Hills Soccer Club to host the small sided games competitions (Palmetto Classic and Kohls American) and from Carolina Football Club (Spartanburg) to host the SCYSA Challenge Cup, SCYSA Classic Cup and Kohls American Cup (U13-U19) in the fall and spring season.  Doug seconded the motion.

THE MOTION PASSED

• Director’s Cup will be June 17 -20, 2005.
• SCYSA will consider  sending a state representative to the Director’s Cup next year, if our teams continue to support the Cup
• Distributed a list  of the teams competing in the Region Premier League

            for 2005-2006.

SECRETARY: Lisa – Absent

• No Report

TREASURER: Tom

• Hand out of the Preliminary Year End Statement

Tom made a motion to set up a short term investment (sweep) account for SCYSA.  Doug seconded the motion.

THE MOTION PASSED

REGISTRAR: Jane

• Workshops complete with the exception of Palmetto Soccer Club
• Begin accepting new (2005—2006) registration July 15
• Possibility of 2 more new clubs (Conway & Bluffton)
• Completed U19 teams for Regionals
• 18,990 registered players

Jane made a motion to delete “a team roster signed by the SCYSA State Registrar/designee” from Rule H.4. H.4 in SCYSA 2004-2005 Administration Manual presently reads:  ALL PLAYERS AND COAHCES ON U11 – U19 SCYSA TEAMS competing in interclub leagues MUST carry a US Youth Soccer player/coach pass (and a certified team roster signed by the SCYSA State Registrar/designee) for league play as well as for tournament play. Barry seconded the motion.

THE MOTION PASSED

Jane made a motion to delete Rule J.2 (dealing w/ State Champions in the Challenge Cup travel procedures). Sharon seconded the motion.

THE MOTION PASSED

PIEDMONT DISTRICT COMMISSIONER: Michele

• Annual Council Meeting was held at Greer Recreational Center
• Rock Weldon was elected as Vice Commissioner. 
• Special Meeting was held to discuss the PMSL, SCSCL and Palmetto Classic League as well as the new rules for the 2005-06 season. Richard Delap did a presentation on the CESA TOPSoccer program.
• Three new clubs – Foothills Soccer Club of Greer, Carolina Football Club, and Anderson Soccer Academy are requesting to be affiliated with SCYSA BOD approval.
• Computer crashed, new hard drive installed, and programs reloaded.

Jim made a motion to go out of order to consider new business. Sharon seconded the motion.

THE MOTION PASSED

NEW BUSINESS

Paul Jeter did a presentation on the Soccer Kicks for Cancer program sponsored by the Leukemia & Lymphoma Society and supported by US Youth Soccer.  Handouts were distributed to all BOD members regarding this packet.  A request for coaches’ mailing labels was made to allow the same packets to be sent to SCYSA Coaches.

Barry made a motion for SCYSA to endorse the Soccer Kicks for Cancer program for the Leukemia & Lymphoma Society. SCYSA will provide a letter of endorsement for the fall season (October).  SCYSA will provide a mailing list at no charge. Tom seconded the motion.

THE MOTION PASSED

Jim made a motion to go back in order.  Tom seconded the motion.

THE MOTION PASSED

MIDSTATE DISTRICT COMMISSIONER: Sharon

• District Council Meeting held
• Roger Magar re-elected Vice Commissioner.
• General meeting was held and various topics discussed
• Discussed concerns regarding no home games being played at smaller venues. Barry will talk with Steve Cothran and report back to the board. 
• 2 new clubs – Tega Cay Soccer Club and Lower Lexington Soccer Club are requesting to be affiliated with SCYSA BOD approval.
• Lexington County Soccer Club will host the first round of challenge cup in the midstate in fall 2005.

COASTAL DISTRICT COMMISSIONER: Cathy

• Coastal District Annual Council Meeting held.
• Donna Purvis was re-elected Vice Commissioner.
• Special meeting held to discuss new rules and league for upcoming season. The following items were requested by the clubs:
  • Small sided games chart to state “recommended” for field sizes
  • Palmetto League applications to be evaluated quickly
  • Inter-house program be increased from U10 to U12
  • Dual rostering

Cathy made a motion to change the inter-house program from the present U06-U10 to read U06-U12. The 2004-2005 revised, current rule states:  An INTERHOUSE PROGRAM U-06 – U10 may exist with a club and may allow other SCYSA clubs to participate with that club’s U06-U10 in-house program.  Additional paperwork is not required, but all registration rules apply to teams, players and coaches, thereby allowing teams from that program to qualify for the SCYSA Kohls American Cup.  Jane seconded the motion. 

THE MOTION PASSED

• Coastal District Secretary, Cups and Games Director, and Recreational Committee Member positions need to be filled.
• LSYSA and Charleston United Soccer Club are revising their current by-laws.
•  Bridge Futbol Alliance is requesting to be affiliated with SCYSA BOD approval.
• Clubs have until July 15 to submit bids for the First Round of State Cup for the Coastal District.
• District computer and printer have broken and have been taken off the SCYSA Inventory. Personal computer is being used at no charge to SCYSA.
• Discussed Piggly Wiggly Tournament hosting form being altered.

Fred made a motion to conduct a hearing of Mount Pleasant Soccer Club and Mary Ellen Urig on the allegation of altering the hosting form for the Piggly Wiggly Tournament.  Bob seconded the motion.

THE MOTION FAILED

Sharon made a motion to fine the Mount Pleasant Soccer Club for altering a state document in the amount of the insurance cost for insuring the US Club Soccer Teams and the tournament registration fees of the Mount Pleasant Soccer Club teams that attended as US Club Soccer teams without a tournament team roster from SCYSA. Bob seconded the motion.

THE MOTION PASSED

• Cathy will notify Mount Pleasant of the fine once the amount has been determined.
• Discussed minor changes to red card tracking form.
• Discussed President’s Workshop.

Jim made a motion to go out of order to discuss new business.  Tom seconded the motion.

THE MOTION PASSED

NEW BUSINESS

Richard Wright presented his proposal to SCYSA regarding website management, on-line newsletter, e-commerce and soliciting sponsorship for SCYSA.

Discussion followed and a committee was formed to look at this proposal.  The committee consists of Steve (Chair), Tom, Fred, Barry, Jane and Michele and they will meet via conference call to discuss this matter and bring a recommendation to the BOD

Jim made a motion to go back in order.  Jane seconded the motion.

THE MOTION PASSED

STATE ADMINISTRATOR FOR BOYS: Dawn Anderson– absent

Jim made a motion to go into executive session.  Michele seconded the motion.

THE MOTION PASSED

Jim made a motion to go back in order.  Cathy seconded the motion.

THE MOTION PASSED

SCYSA BOD will comply with SCYSA By-law 404 as it pertains to the State Administrator for Boys.

STATE ADMINISTRATOR FOR GIRLS: Mary

• Three age groups competed in the CESA Showcase in Greenville and did well.
• 1992 Region III Eastern Sub Regional Camp will be held at USC-Upstate June 16-19, 2004.  Five states will participate – SC, NC, TN, GA, and AL. About 160 players and Region III staff will participate.
• Region III Camp is from July 5-24
• Girls ODP head coach meeting was held May 27^th to outline the next year. Topics discussed: GODP registration – no district tryout, State Team Trials- first time all coaches may see their age groups, Interstate Games – July meeting to determine location of games.
• David Rubinson, US Soccer National Coach was in Greenville for the CESA Showcase and was scouting the 1991 girls for a National Camp in August.

MEMBER AT LARGE: Fred

• No report.

RULES AND COMPLIANCE: Bob

• Discussed bylaws/affiliation for new clubs. Possibly 4 more pending affiliations.

Michele made a motion to accept the bylaws/affiliation as  amended and approved by the committee for the Carolina Football Club, Anderson Soccer Academy, and Foothills Soccer Club of Greer as new clubs.  Bob seconded the motion.

THE MOTION PASSED

Michele made a motion to accept bylaw/affiliation revisions as amended and approved by the committee for Golden Corner Recreation League, Burning Hills Soccer Club, Upstate Soccer Alliance, and CESA.  Bob seconded the motion.

THE MOTION PASSED

Sharon made a motion to accept the bylaws/affiliations as amended and approved by the committee for Tega Cay Soccer Club and Lower Lexington Soccer Club as new clubs.  Bob seconded the motion.

THE MOTION PASSED

Cathy made a motion to accept the bylaws/affiliations as amended and approved by the committee for Bridge Futbol Alliance (Bridge FA) as a new club.  Bob seconded the motion.

THE MOTION PASSED

STATE YOUTH RECREATION DIRECTOR: Doug

• No report.

DIRECTOR OF COACHING DEVELOPMENT AND PLAYER EDUCATION: Van

• National “C” License Course was held.
• The 88’s, 89’s and 90’s attended the CESA Showcase and the 91’s and 92’s the Memorial Day Tournament in Atlanta.
• Camp will be in Tuscaloosa, AL. Dates as follows: July 5-8, 91 and 89 age group; July 9-13, 90 and 88 age groups, and July 14-18, 92 and 87 age groups.
• Update on coaches education on the website
• “E”, “D”, and module coaching books are now on line.
• Working w/ Bonnie to complete a list of coaches’ licenses.
• Combining Youth Module courses into one course and reducing course time to 2-2 ½ hours.

MODIFICATIONS TO THE CONSTITUTION & BYLAWS/ELECTIONS:

 No SCYSA By-law proposals were submitted for consideration

Jim made a motion to accept the SCYSA Parent of the Year nomination of Ray Steadman.  Barry seconded the motion.

THE MOTION PASSED

Bob made a motion to nominate Jim Forrest as Pioneer of the Game.  Barry seconded the motion.

THE MOTION PASSED

UNFINISHED BUSINESS:

• Palmetto League Committee complete
• Travel Procedure Committee complete
• Boys State Select/ODP camp refund -pending
• DOC job description pending.
• Land/Field Procurement committee –pending.
• Indoor Soccer Committee - deactivated.
• President’s Workshop is work in progress by Cathy.
• Fred still working on letters regarding 501C3 compliance.
• Nancy discussed late payments of club fees.

Sharon made a motion to forgive a $177.85 bill for Florence Soccer Club due to registration complications. Jane seconded the motion.

THE MOTION PASSED

NEW BUSINESS:

Previously considered.

Cathy made a motion to adjourn.  Jim seconded the motion.

THE MOTION PASSED.  The meeting adjourned at 6:50 pm.

GOOD OF THE GAME:

• Three girls from the 86/87 age group were invited to the Region III Camp.  They were Julie Bolt, Jacquelyn Hines and Lindsey Beam.

Respectfully Submitted

Nancy Shultz

SCYSA Administrative Assistant