SOUTH CAROLINA YOUTH SOCCER ASSOCIATION
BOARD OF DIRECTORS MEETING
EMBASSY SUITES HOTEL
GREENVILLE, SC

August 6, 2005

The meeting was called to order by President Steve Ballentine at 4:40 pm.

The following members were present and constituted a quorum:  Steve Ballentine, Rick Cunningham, Lisa Miller, Jane Simmons, Barry Bynum, Doug Gaddis, Michele Jenkins, Sharon Bieber, Cathy Ballentine, Mary Bynum, Fred Bieber, and Bob Brantley

Guests Present:  Nancy Shultz, SCYSA Administrative Assistant, Van Taylor, SCYSA Director of Coaching Development and Player Education, Steve Cothran, State League Administrator

Michele made a motion to accept the minutes from the June 2005 SCYSA BOD meeting as amended.  Barry seconded the motion.

THE MOTION PASSED

COMMUNICATIONS:  Steve

• Attended the USYS National Council Meeting and the Region III Council Meeting held in Orlando on July 30, 2005. Presented an overview of the meetings.

VICE PRESIDENT: Barry

Bob made a motion to approve the Insurance Renewal with Pullen Insurance Agency as recommended by the Risk Management Committee. Doug seconded the motion.

THE MOTION PASSED

CUPS AND GAMES: Vacant (Report from Barry)

• Directors Cup:  SC teams U14 thru U17 Boys and girls participated.   There were 96 teams from Region III.  Next year’s location will be announced in October.  The new name will be The Presidents Cup.
• Southern Regionals were held in Plano, Texas. SC had 12 state champions, all from CESA, 1 Premier League Winner, U14 Boys DSC.  Our teams showed very well and we placed 7 teams in the quarter finals. Next year Regionals we be back in Little Rock, June 29^th thru July 5^th.
• Things seem to be moving forward with the new Palmetto League.  They have 26 teams at this point.
• SCSCL league is up and running with 54 teams.  League meetings are next week in each district and the scheduled times and locations are on the web site.
• The Region III Premier League has its’ schedule posted and all our teams will be playing each other on the 20^th of August in Greenville. A managers’ meeting will be held in the afternoon between games.  SC had several teams wanting to play in the Premier League that were not eligible (did not finish 1^st or 2^nd in our State Cup).  Some years there may be openings that will allow this, but none of our teams were selected (Premier League Committee).

SECRETARY: Lisa

• Newsletter deadline is August 21^st.

TREASURER: Rick

• No report

REGISTRAR: Jane

• All registrar workshops are completed except for 2 clubs that have changed their registrar. These meetings will be held next week.
• Northside teams are playing in SC this year.
• Completed 3 international clearances.
• The number of players registered has increased from last year.

PIEDMONT DISTRICT COMMISSIONER: Michele

• Jane Simmons, SCYSA Registrar, has verified that all CESA teams playing in the Premier League this fall have met the required number of players that must be retained from last year’s State Cup roster to qualify.
• CESA is the only club from this district that has teams playing in the Premier League this fall.  Teams have been notified they must complete a Notification of Travel for this league. 
• Bids to host the 1^st Round of Challenge Cup in the Piedmont District are due to me by September 1, 2005.
• Discussed removing scouting and recruiting from the SCYSA Code of Ethics/Conduct. Discussion tabled until the Sept. BOD Meeting.

• Teams participating in Region III would like for SCYSA to give each team a stipend. 

Bob made a motion to provide each team attending the Southern Regional Tournament with a $300 stipend. Barry seconded the motion.

THE MOTION FAILED

MIDSTATE DISTRICT COMMISSIONER: Sharon

• District Cabinet changes: Roger Magar has resigned as Vice Commissioner. Doug Bennink has resigned as Cups & Games, and taken the role of Vice-Commissioner. Jerry Cover has filled the Cups & Games seat.
• First Round of Challenge Cup: It appears that Lexington will host Mid-State District First Round games this fall.

COASTAL DISTRICT COMMISSIONER: Cathy

• Coastal District Red Card Tracking forms were delivered to the Club Presidents during the Presidents Workshop for the PMSL and Palmetto State League.
• Coastal District SCSCL teams will receive their red card tracking forms when Steve Cothran holds his SCSCL within each district.
• MPSC was fined $1925 for altering their March 2005 Mt. Pleasant Soccer Permission to Host form.  The fine has been paid in full.
• Communicated with all clubs and acquired all of their current information for the upcoming seasonal year. 
• All of the Coastal District Clubs have sent in their affiliation forms for the upcoming seasonal year 2005-2006.
• Donna Purvis has resigned from Vice Commissioner and has been appointed to the District Secretary Position. 
• Thanked everyone for their efforts with the Presidents Workshop
• Hotels are booked for the February 2006 Adidas Coaches Workshop in Houston, Texas.
• First Round Bid:  Not received.

STATE SELECT ADMINISTRATOR FOR BOYS: Vacant

• Mary appointed State Administrator for Boys during the vacancy.
• Good reports from camp. Patrick Cates, Enzo Martinez and Dane Shea made the 1990 Region III pool.
• The SC Boys will travel to Concord, NC for Interstate Games January 6-8, 2006.  All information will be on the web site.
• The BOD thanked Mary and Van for their efforts.

Fred made a motion for SCYSA to give Mary a vote of confidence for her handling of the Boys Program while the program has been without an administrator. Cathy seconded the motion.

THE MOTION PASSED

STATE SELECT ADMINISTRATOR FOR GIRLS: Mary

• First Region III Girls ODP camp as director.
• At the first camp, Morgan Thomas made the 1991 pool. She will also be invited to the National Camp in Massachusetts.  At the same camp was a group of 86/87’s who were invited by the Region III coaches to attend.  Lindsey Beam and Danielle Jordan made the top 25 list and will go to an interregional in January.
• The second camp was shortened but only after we had three players make the Region III pool and stay for pool training.  Hailey Beam 1988, Kira Campbell 1990 and Ellison Sharpe 1990. 
• The third camp was the 1989 age group and we had three players make the pool.  Caroline Clark, Marissa Laconte and Maggie Blackwell.  
• South Carolina will host the Girls Interstate Games in January 2006 at the Summerville Soccer Complex.  Summerville has given us their OK for us to use the complex the 14 – 15 of January, 2006, North Carolina and Georgia will attend.  All information will be on the web site.

MEMBER AT LARGE: Fred

• One hearing will be set for the end of August for a previously suspended person who has allegedly violated the terms of his probation.
• A potential sponsor is requesting SCYSA assistance in breaking into the SC market place with a new snack food, and is willing to pay SCYSA to distribute free samples of the product. More details are expected on Friday and Saturday.

RULES AND COMPLIANCE: Bob

·        Committee reviewed and approved  Club / League Bylaws of  Bridge FA, CUSC and LYSA.

·        Communication questions received by Rules & Compliance were:

o       Carolina Football Club requested the edits of their Bylaws as approved by SCYSA on 6/12/05

o       Mark Chase-Aiken registrar requests any rules that we have for moving goal posts.  He also wants any rules or directives that we have on shin pad usage during practices.

o       John Loy-CSC Force 88 U-17 mgr asked Barry Bynum for a ruling on a red carded player in 1st round of the playoff.  Barry answered correctly on 7/10/05, based upon our current playing rules.

·        Bylaws currently under review:

o       Anderson Soccer Academy

o       Foothills Soccer Club of Greer

o       Lower Lexington Soccer Club

Fred made a motion to fine clubs not in attendance at the SCYSA Presidents’ Workshop $250 and require that they meet with their district commissioner. Barry seconded the motion.

THE MOTION PASSED

STATE YOUTH RECREATION DIRECTOR: Doug

• Discussed the formation of a State Recreation Committee.
• Discussed applying for TOPSoccer and Soccer Start Grants .

DIRECTOR OF COACHING DEVELOPMENT AND PLAYER EDUCATION: Van

• Discussed upgrading website to include Coaches and the type of license they hold.

MODIFICATIONS TO THE CONSTITUTION & BYLAWS

• No SCYSA Bylaw proposals were submitted for consideration.

UNFINISHED BUSINESS:

Barry made a motion to approve the Communication Committee’s recommendation to accept the following as presented by Richard Wright/Dharma Co.:

1.      Proposal to design and manage the SCYSA web-site, and convert the SCYSA NEWS to electronic format.

2. Sponsorship proposal with the length of the contract being one year with a stipulation for commissions to continue for the entire length of the designated sponsorship.

Jane seconded the motion.

THE MOTION PASSED

• Land/Fields Committee – No activity.
• 501C Compliance Letter is waiting ot be reviewed and edited.
• Carolina Football Club (Spartanburg) withdrew their request to host the SCYSA Challenge Cup, SCYSA Classic Cup and Kohls American Cup (U13-U19) in the fall and spring season.
• CESA has offered their fields but will not be able to provide volunteers.
• Mt. Pleasant has expressed an interest in hosting the tournament.

Lisa made a motion to allow Mt. Pleasant Soccer Club to host the SCYSA Challenge Cup, SCYSA Classic Cup and Kohls American Cup (U13-U19) in the fall and spring season contingent upon control of the fields being turned over to SCYSA. Doug seconded the motion.

After discussion Lisa withdrew the motion. Doug accepted.

Barry made a motion for the State Tournaments to be held in the Piedmont District on CESA fields and run by SCYSA board. Doug seconded the motion.

THE MOTION PASSED

Fred made a motion to go out of order. Michele seconded the motion.

THE MOTION PASSED

NEW BUSINESS:

• Discussed PMSL becoming a state league.
• Discussed making the State Select Administrator for Girls and Boys one position.

ELECTIONS:

• Jane Simmons was elected State Registrar.
• Mary Bynum was elected State Select Administrator for Girls.
• Doug Gaddis was elected Recreation Director.
• Steve Cothran was elected Cups and Games Director.

NEW BUSINESS:

Mary made a motion for SCYSA to buy her a new computer at a cost of no more the $2,500. Michele seconded the motion.

THE MOTION PASSED

Bob made a motion to move into executive session. Michele seconded the motion.

THE MOTION PASSED

Michele made a motion to move out of executive session. Jane seconded the motion

THE MOTION PASSED

GOOD OF THE GAME:

• Steve thanked everyone for his or her work and support.

Lisa made a motion to adjourn. Michele seconded the motion.

THE MOTION PASSED

Meeting adjourned at 7:30pm.

Lisa Miller

SCYSA Secretary