APPROVED 6/11/06

SOUTH CAROLINA YOUTH SOCCER ASSOCIATION                                                               

BOARD OF DIRECTORS MEETING

STATE OFFICE CONFERENCE ROOM, COLUMBIA, SC

March 19, 2006

 

The meeting was called to order by President, Steve Ballentine at 10:10 am.

 

The following members were present and constituted a quorum: Barry Bynum, Cathy Ballentine, Rick Cunningham, Mary Bynum, Lisa Miller, Doug Gaddis, Bob Brantley, Fred Bieber, Steve Cothran, Sharon Bieber, Michele Jenkins, and Jane Simmons.

 

Guest present:  Nancy Shultz, SCYSA Administrative Assistant

 

Barry made a motion to accept the minutes from the January 21, 2006 SCYSA BOD meeting as amended.  Michele seconded the motion.

 

THE MOTION PASSED

 

COMMUNICATIONS:  Steve Ballentine

 

  • Reports submitted and discussed:  Adidas Workshop Report; Region III Council Report; US Youth Soccer National Council Report; USSF National Council Report; USSF National Youth Council Report.
  • Discussed SCYSA Special Commission Report
  • CESA’s appeal to USSF was determined to be “not appealable” by USSF and returned.
  • 2008 Region III tournament to be hosted by NCYSA using two sites.  No more dual sites to be accepted until this event is completed.

 

VICE PRESIDENT: Barry Bynum

 

  • Disciplinary Action Report  presented
  • Discussed suspensions and the need for them to be upheld by all members of USSF.
  • A hearing regarding “misconduct by a referee” will be conducted by SCYSA.

 

CUPS AND GAMES: Steve Cothran.

 

  • Discussed Palmetto League
    • Field issues
    • Referee assignment
  • Scheduling completed by coaches has worked well for the SCSCL and PMSL.
  • A coach was suspended in PMSL (suspension served – probation still in effect).  This coach was also suspended by SCYSA under SCYSA Rule K, Misconduct Toward a Referee.  The Club has also dismissed this coach.

 

SECRETARY: Lisa Miller

 

  • No Report

 

TREASURER: Rick Cunningham

 

  • Distributed financial handout
  • Discussed BOD/Staff budgets

 

 

REGISTRAR: Jane Simmons

 

  • Laptop computer was purchased as directed
  • League Organizer Version 9  was purchased as directed
  • Registrar’s Workshop schedule announced – will go up on the website
  • Processed numerous interstate releases for players to go to GA or NC
  • Player Count
    • 16,235 – total
    • 9,830 – male
    • 6,405 – female
    • 12,003 – recreation
    • 4,232 – classic
    • 5,424 – piedmont district
    • 5,914 – midstate district
    • 4,746 – coastal district
    • 151 – players registered out of state
    • 2,514 – coaches/assistants
  • Request was made for a player count w/ a comparison to the previous year

 

PIEDMONT DISTRICT COMMISSIONER: Michele Jenkins

 

  • Discussed affiliation of indoor soccer leagues – Indoor Soccer Committee, Jane Simmons Chairperson, will develop rules and guidelines and report to BOD at next meeting.
  • Discussed Greenville County Recreation affiliating players and having fields available for use
  • Notification to Travel and player composition verified for teams playing in the premier league

 

MIDSTATE DISTRICT COMMISSIONER: Sharon Bieber

 

  • Discussed meeting with Hartsville regarding reaffiliation – they may not be ready yet but have fields available for use – these would need goal field inspection forms on file.
  • Discussed recruiting issues between two midstate clubs
  • NECSA will be hosting first round of State Cup in Mid-District.

 

COASTAL DISTRICT COMMISSIONER: Cathy Ballentine

 

  • Informed clubs of the new tryout dates
  • Reminded clubs of the mandatory module/licensing that begins 2006-2007 seasonal year.
    • Discussed possibility of course being offer on-line
    • Discussed ways to track licenses (i.e. require clubs to submit copies)
  • Checked status of coastal team that failed to show for the Classic State Cup. 
  • First round will be held at Summerville Soccer Club

 

SCYSA PRESIDENTS’ WORKSHOP REPORT – Cathy Ballentine

 

  • 2006 President’s Workshop, Council Meeting will be at the Embassy Suites, Columbia
  • 2007 President’s Workshop, Council Meeting is still undetermined – discussions are being held w/ the Convention Center in Columbia.
  • Referee Assignor Course will be removed from the workshop and possibly held at the state office conference room.
  • 2007 USYSA Coaches Convention will be in St. Louis

 

 

 

STATE SELECT ADMINISTRATOR: Mary Bynum

 

  • Advised BOD of the unexpected death of a girls ODP player Brittany Corgan.
  • 2007 Region III Girls Camp to be help at USC Spartanburg
  • 2006 Region III Boys Camp to be moved to Statesville, MS
  • Approximately 230 and 160 boys tried out for ODP last year and 240 girls and 160 boys this year in five age groups.
  • CESA Showcase will be Memorial Day weekend, both boys and girls ODP teams are planning to attend as training, pending tournament approval.
  • Per the NCAA, no college teams will be permitted to play high school eligible players starting August 1, 2006.

 

WEB SITE REPORT – Richard Wright

 

  • Richard Wright held a presentation and updated the board regarding the SCYSA website and how to update website articles. 
  • Discussed next phase of web site design which will include credit card charges and on-line registrations.
  • The newsletter articles will be due March 30th.

 

MEMBER AT LARGE: Fred Bieber

 

  • Informed the board of the death of Doug Hamilton – amateur league will be holding a day of silence
  • Monies should be received shortly from the Hamburger Helper promotion
  • Discussed sending referees to Southern Regional Tournament in North Little Rock, AR.
  • Discussed a referee assault hearing conducted by the SCASA which involved an SCYSA coach.
  • Discussed Senate Bill 3162
  • Discussed letters of reprimands sent to referees
  • Lower number of recertification for referees

 

Fred made a motion for SCYSA to honor the SC Amateur Soccer Association’s suspension of Tony Baker.  Bob seconded the motion.

 

THE MOTION PASSED

 

RULES AND COMPLIANCE: Bob Brantley

 

  • Thanked his Committee for all their hard work
  • Committee is reviewing new bylaws for Columbia United FC (NECSA/CSC merger) and recommends returning bylaws with suggestions for changes to comply with SCYSA guidelines.

 

STATE YOUTH RECREATIOIN DIRECTOR: Doug Gaddis

 

  • Soccer Start grants are better handled by the club, SCYSA will provide assistance, if needed.
  • Region III Soccer Start workshop scheduled for June 17 in New Orleans

 

SCYSA DIRECTOR OF COACHING EDUCATION – Van Taylor –absent

 

  • Van submitted a written report with his recommendations for change to the small-sided games format.

 

Michele made a motion to accept the SCYSA Small Sided Games Player & Playing Rules for Classic and Recreation Divisions with the following changes for U8 and U6 age groups: game format to maximum 6v6, maximum roster size to 10, certified referee and AR to optional, and goalkeeper to optional; and removing format applies to all in-house and inter-house play. Barry seconded the motion.

 

THE MOTION PASSED

 

MODIFICATION TO THE CONSTITUTION AND BYLAWS:

 

  • To be completed at the AGM in June

 

MODIFICATION TO SCYSA RULES

 

Steve Cothran made a motion to accept the Challenge Cup Rules as amended.  Barry seconded the motion.

 

THE MOTION PASSED

 

Barry made a motion to accept the Presidents Medal Cup Rules as amended.  Michele seconded the motion. 

 

THE MOTION PASSED

 

Michele made a motion to accept the Kohls American Cup Rules as amended.  Doug seconded the motion.

 

THE MOTION PASSED

 

Rick made a motion to accept the SCYSA Palmetto Classic Cup Manual as amended. Michele seconded the motion.

 

THE MOTION PASSED

 

Barry made a motion to accept the SCSCL League Rules and Guidelines as amended.  Jane seconded the motion. 

 

THE MOTION PASSED

 

Barry made a motion to accept the Presidents Medal Soccer League Rules as amended.  Jane seconded the motion.

 

THE MOTION PASSED

 

Barry Made a motion to accept the Palmetto Classic League Rules and Guidelines as amended.  Jane seconded the motion.

 

THE MOTION PASSED

 

Fred made a motion to go out of order. Lisa seconded the motion.

 

THE MOTION PASSED

 

NEW BUSINESS:

 

Steve C. made a motion that SCYSA pay the entrance fee ($375) for the teams going to the 2006 Southern Regional Tournament.  Barry seconded the motion.

 

THE MOTION PASSED

 

 

Barry made a motion to provide a $150 stipend per referee going to the Southern Regional Tournament.  Jane seconded the motion.

 

THE MOTION PASSED

 

Barry reported SCYSA is required to pay $700 for referees attending Southern Regional Tournament, per Region III.

 

Fred made a motion to pay air fare, transportation, lodging, and purchase a shirt for the referees attending the 2006 Southern Regional Tournament.  Sharon seconded the motion.

 

THE MOTION PASSED

 

Steve Cothran made a motion to provide shirts for all players, coaches and staff for the 2006 Southern Regional Tournament.  Michele seconded the motion.

 

THE MOTION FAILED

 

Steve Cothran made a motion to pay the entrance fees for the teams going to the 2006 Presidents Cup.  Michele seconded the motion.

 

THE MOTION PASSED

 

Michele made a motion to purchase an LCD Projector for SCYSA with a maximum cost of $1000.  Sharon seconded the motion.

 

THE MOTION PASSED

 

Steve Cothran made a motion that Michele and Jane represent SCYSA at the Presidents Cup in Alabama.  Doug seconded the motion.

 

THE MOTION PASSED

 

NEW BUSINESS:

 

Barry made a motion to go into Executive Session. Jane seconded the motion.

 

THE MOTION PASSED

 

Barry made a motion to return to Regular Session. Jane seconded the motion.

 

THE MOTION PASSED

 

Mary made a motion to accept the SCORE contract.  Lisa seconded the motion.

 

THE MOTION PASSED

 

Michele made a motion to go back in order.  Sharon seconded the motion.

 

THE MOTION PASSED

 

MODIFICATION TO SCYSA RULES

 

Jane made a motion to accept the SCYSA Rules as amended.  Doug seconded the motion.

 

THE MOTION PASSED

 

Mary made a motion to amend the Red Card/Ejection Notice to include classic play only.  Barry seconded the motion.

 

THE MOTION PASSED

 

Michele made a motion to table the Code of Ethics until the next meeting.  Doug seconded the motion.

 

THE MOTION PASSED

 

Bob made a motion to approve the SCYSA Risk Management Program Policy and Procedures as amended.  Doug seconded the motion.

 

THE MOTION PASSED

 

Barry made a motion to approve the SCYSA Discipline and Appeals Policy and Procedures as amended.  Bob seconded the motion.

 

THE MOTION PASSED

 

UNFINISHED BUSINESS:

 

  • Land Committee reported on tracks of land they have visited.  Requesting guidance regarding working with parties, amount of monies with which they have to work

 

GOOD OF THE GAME

 

 Steve handed out an article on former SCYSA player, John Wilson, now playing for MLS team DC United.

 

Barry made a motion to adjourn.  Michele seconded the motion.

 

THE MOTION PASSED

 

The meeting adjourned at 7:30 pm.

 

 

 

Lisa Miller

SCYSA Secretary