APPROVED 9/9/07

                                                                       

SOUTH CAROLINA YOUTH SOCCER

BOARD OF DIRECTORS MEETING

COLUMBIA, SC

August 4, 2007

 

The meeting was called to order by President, Steve Ballentine at 4:20 pm.

 

The following members were present and constituted a quorum:  Barry Bynum, Rick Cunningham, Steve Cothran, Jane Simmons, Michele Jenkins, Sharon Bieber, Cathy Ballentine, Mary Bynum, Bob Brantley, Doug Gaddis, Fred Bieber.

 

Board Member not in attendance:  John Loy-Secretary

 

Staff present:  Van Taylor                    

 

Michele made a motion to accept the minutes from the June 24, 2007 South Carolina Youth Soccer BOD meeting as amended.  Jane seconded the motion.

 

MOTION APPROVED

 

 

PRESIDENT: Steve Ballentine

 

  • Distributed the report from the Region III Council Meeting and discussed
  • North Carolina will host the 2008 Southern Regional Tournament at two venues in Raleigh and Wilson
  • USYS 2008 National Championships will be held in Little Rock, AR, at the Burns Park complex
  • Region III will consider moving the Boys ODP camp to Montevallo with a five year contract. 
  • Region III ODP National Championships will be held in Houston, TX, January 2008.  SC Youth Soccer has one ’91 Boys team and one ’91 Girls team eligible to attend. 
  • Distributed the report from the USYS AGM and discussed changes that will affect the State Associations:  Possible changes to the International Clearance forms; Public Service Announcements from USYS will soon be available for State Associations to use; National Risk Management Committee to develop new guidelines for State Associations to use as reference
  • Briefly discussed and thanked the BOD members and staff for a successful Presidents’ Workshop, Council Meeting and Awards Luncheon. Special thanks to Committee Chairperson, Cathy Ballentine for doing a great job.

 

 

VICE PRESIDENT: Barry Bynum

 

  • One of our suspended referees would like to re-certify in August but he can’t because his suspension is not up until the end of October 2007.
  • Presented a revised copy of the “SC Youth Soccer Conflict of Interest/Ethics Policy”, which has been approved by the Risk Management Committee. Will present to the BOD for approval at our next board meeting in September.

 

 

SECRETARY: John Loy – absent

 

 

TREASURER:  Rick Cunningham

 

o       No report

 

 

CUPS AND GAMES:  Steve Cothran

 

  • Fall registration is up 6% within the Premier (16), SCSCL and PMSL leagues (236) for a total of 252.
  • SCSCL and PMSL league fall season scheduling will be held on August 5, 2007 at the Embassy Suites in Columbia from 8- 7 pm.

 

 

REGISTRAR: Jane Simmons

 

  • The following clubs, Northside Soccer Club and Salvation Army Soccer Club have affiliated with SC Youth Soccer but the club registrar has not attended our     2007-08 SC Youth Soccer Registrars’ Workshop.  The registrar must attend a make-up course in order to be a part of SC Youth Soccer. Jane will contact them.
  • We have signed 175 interstate transfer forms for some of our U10 - U12 players to play in the Charlotte and Savannah areas.
  • Will be talking with Demosphere again on August 8, 2007, about the friendly usage of their software for registration.
  • Jane will follow-up on all outstanding affiliation forms.  Commissioners do not need to assist.
  • The following Clubs were not in attendance for the 2007 SC Youth Soccer Presidents’ Workshop:  Coastal District:  SSC and Johns Island; Piedmont District:  Salvation Army and Foothills; Mid-State District: Sandlapper, Kershaw and Barnwell. 

 

Bob Brantley made a motion to fine the teams the same amount as last year and mandate they attend a session.  Jane seconded the motion. 

 

MOTION APPROVED

PIEDMONT DISTRICT COMMISSIONER:  Michele Jenkins

 

  • CESA is assisting SC Youth Soccer by housing and distributing the Publix tents to the Piedmont District Clubs under SC Youth Soccer direction.
  • Working with Golden Strip Family YMCA for possible affiliation for the 2008-09 seasonal year.   Steve to send Michele an outline of our benefits.

 

 

MIDSTATE DISTRICT COMMISSIONER:  Sharon Bieber

 

  • Columbia United is assisting SC Youth Soccer by housing and distributing the Publix tents to the Mid-State District Clubs under SC Youth Soccer direction.

 

 

COASTAL DISTRICT COMMISSIONER:  Cathy Ballentine

 

  • Pennine Soccer Club, a new club, will not affiliate this year.  They are working toward doing so in 2008-09.  Distributing the Publix tents to the Coastal District clubs under SC Youth Soccer direction.

 

 

STATE ODP ADMINISTRATOR:  Mary Bynum

 

  • Mary is preparing a projected budget for the two teams that are eligible to attend the Region III ODP National Championships in Houston, TX, January 2008.  A commitment of their attendance will be required shortly.

 

 

RULES AND COMPLIANCE:  Bob Brantley

 

  • Bob will provide a written format to all Commissioners regarding the corrections or changes to be made on the presented club/league Constitution and By-laws.  He would like for all changes/corrections to be made and returned to the Commissioners and forwarded to Bob within 30 days of receipt of notice. 

 

 

STATE YOUTH RECREATION DIRECTOR:  Doug Gaddis

 

  • September 7-9, 2007 Doug will be hosting a soccer forum for “Soccer Month”on behalf of SC Youth Soccer at Furman University. 

 

 

MEMBER AT LARGE:  Fred Bieber

 

  • A Region III report was sent after the June regionals.

 

 

 COMMITTEE REPORTS:

 

  • Presidents’ Workshop Committee:  prepare budget for the next BOD meeting

 

 

STAFF REPORTS:

 

DIRECTOR OF COACHING & PLAYER DEVELOPMENT:  Van Taylor 

 

  • No Report

 

ADMINISTRATIVE ASSISTANT:  Nancy Shultz ~ Absent

 

 

UNFINISHED BUSINESS: 

 

E-mail vote on June 11, 2007.  Barry Bynum motioned to approve the new SC Youth Soccer logo.  Second Cathy Ballentine

 

MOTION APPROVED – (UNANIMOUS)

 

ELECTIONS:  Registrar, Recreation Director and Member at Large

 

  • Jane Simmons re-elected as Registrar
  • Doug Gaddis re-elected as Recreation Director
  • Fred Bieber re-elected as Member at Large

 

NEW BUSINESS:

 

Bob Brantley would like for the President to consider approving separate rooms, upon request, during the workshop.

 

Jane made a motion to adjourn.  Michele seconded the motion.

 

MOTION APPROVED

 

The meeting was adjourned at 6:05 pm.

 

Respectfully submitted,

Cathy Ballentine, Coastal District Commissioner for

John Loy, Secretary