SCYSA Risk Management Forms
SC YOUTH SOCCER RISK MANAGEMENT PROGRAM
Policy / Procedures General Information
To protect and provide a safe and healthy environment for all members participating in South Carolina Youth Soccer (SCYS) sanctioned clubs, leagues, programs, and tournaments.
In 1994 US Youth Soccer (USYS) approved and implemented the "Kidsafe Program" which was modified and updated in 2002 by the USYS Risk Management Committee. As a part of this program, each State Association must develop a written program outlining their safety guidelines and procedures. The documents contained on the following pages assist in making the SCYS Risk Management Program successful. These are tools SCYS used in developing a safe and effective organization for all participating members. The goal of the SCYS Risk Management Program is to provide the highest level of safety and security to all members.
This policy is applicable to all SCYS Board members, District Cabinet members,
Club / League officers, coaches, trainers, and any volunteers that have regular contact with any players, as identified by the president of each club or league and verified by the SCYS Board of Directors.
Policy / Procedures
- The South Carolina Youth Soccer (SCYS), Vice President, shall serve as the SCYS State Risk Management Coordinator (SRMC)
- Shall oversee and administer all aspects of risk management for the SCYS
- Reference USYS "Kidsafe" program as the primary reference text
- Establish a Risk Management Committee (RMC)
- Standing committee made up of the SCYS President, Vice President, Secretary, and Treasurer, with the SRMC serving as Chairman
- Shall assist in establishing policy and shall have jurisdiction over all risk management issues within the SCYS
- Establish deadlines for all SCYS risk management materials
- Establish Risk Management Coordinators at local levels (districts, leagues, clubs)
- Shall assist the SRMC in management and communication at the local level
- To develop a network with local coordinators for distribution of educational and instructional materials
- To require annually all coaches, trainers, volunteers, administrators, referees and club/ league officers, over 18 years of age, to complete and submit to SCYS a Volunteer Disclosure Statement to the SRMC. Once the Volunteer Disclosure Statements have been collected within a club, the club president shall complete the Risk Management Compliance Form and return it along with all Volunteer Disclosure Statements to the SRMC, or their designee by the designated deadline.
- Forms to be compiled by SRMC evaluated and stored by SRMC in a secure manner for at least four years.
- Any forms received with discrepancies shall be evaluated by the RMC for further action, in accordance with the SCYSA Classification Guidelines
- Criminal background checks may be performed on any, all, or randomly selected individuals as determined by the SRMC or the RMC
- To require annually all USSF certified referees over 18 years of age, taking part in SCYS affiliated matches to complete and submit an SCYS Volunteer Disclosure Statement to the SRMC, or their designee.
- Implement the Goal / Field Inspection Form
- To require all clubs to certify inspection and safety compliance of all soccer goals, playing fields and facilities and submit forms to SRMC by the designated deadline
- Distribute and collect annually
- Set up a file for each club/league containing the following:
- Club Risk Management Coordinator form
- Volunteer Disclosure Statement for every coach, trainer, volunteer, and Administrator, including all clubs and league officers
- Risk Management Compliance Form
- Goal / Field Inspection Form
- Utilize State Law Enforcement agencies to obtain information or lists of known sexual offenders residing within the state.
- Cross-reference list with SCYS Volunteer Disclosure Forms
- Refer any questionable matches to the RMC for review and further action, if necessary
- Decisions of the SCYS Risk Management Committee may be appealed to the SCYS Board of Directors Appeals Committee, as provided below:
- All appeals must be filed in writing to the President of SCYS within ten (10) days from the date of your receipt of the decision of the Risk Management Committee
- A cashier’s check or money order for $250 made payable to SC Youth Soccer
- The SCYS Board of Directors Appeals Committee has 30 days in which to render a decision on the appeal
- The SRMC will complete and maintain a SCYS Disciplinary Action Report, which will list the names of all individuals currently under suspension by SCYSA, and the dates of their suspension?
- This Disciplinary Action Report will be distributed to all SCYS member associations any time changes are made to the list.
- The Disciplinary Action report will not exist posted on the SCYS web site or otherwise made available to the general public.
- The SRCM shall report all individuals suspended by SCYS to USYS for inclusion on the National R/M Disciplinary Action Report
Every year children lose their lives in goal post accidents! This risk is very real and soccer goals are so much a part of our "scenery" that we often don’t recognize the danger. Simply, falling goals can seriously injure and kill. Here are some simple safety guidelines to reduce the risk…
Inspecting the goals before a practice or a game – don’t rely on referees or the coach who was on the field before you!
Check to see that goals are property anchored – including portable goals – before you start play. If they are not anchored, don’t have players in the goal area and notify the proper city or club official. Be sure to check that the top cross bar is secure. If it is constructed of two pieces, check the area where they are bolted together.
Learn how goals should be anchored. For the best instruction go to Consumer Safety Products at www.cpsc.gov
Nets should be removed when not in use.
NEVER – UNDER ANY CIRCUMSTANCES – ASK PLAYERS TO HELP YOU MOVE A GOAL.
Learn how goals should be anchored. Again, for the best instruction go to Consumer Safety Products at www.cpsc.gov and then make sure you give proper instruction of all personnel in your club.
If possible, do not own goal posts that are on public property. Instead, give your goals to the municipality who owns the field.
You may increase liability if you manufacture or design goal posts. Reduce liability by buying from a manufacturer who has product liability
Consider periodic surveys not only on goal condition – but also on who owns goals. Could your club be held responsible for goals that don’t belong to you?
Reduce liability by putting warning labels on all goals.
Consider handing out goal safety information at registration or include it in your membership packet.
Consider adding safety information to your club website.
Goals aren’t playground equipment. Make sure that your soccer player – all your children – understand that goals should never be climbed. Don’t allow play on soccer goals.
Be our eyes – if you see children playing on a goal, inform the club officials or ask them to stop
Instruct your child to never help move a goal – even if the coach asks.
Don’t hang from goals. Don’t swing on goals. Don’t climb goals. Don’t climb goal nets.
AND, don’t let your team members, younger brothers or sisters or friends do any of those things either.
Tell your coach NO if he or she asks you to move a goal.
Be aware – they’re part of the landscape but goals can kill. Respect them.
SC Youth Soccer Places Risk Management as Top Priority
The most important aspect of our organization is safety. Risk Management continues to be the number one priority for SC Youth Soccer, including our very own Bob Brantley who serves as Risk Management Committee Chairman for our national organization, US Youth Soccer.
Tournament Hotel Safety
With so many teams traveling to out of town tournaments, it is important to consider some basic safety precautions while staying at hotels. Review the safety brochure by Pullen Insurance Services and share this information with your parents, team managers and coaches. The safety of our children is very important to all of us. >>MORE
South Carolina Youth Soccer Risk Management Committee
||Committee Member, Chair
||Committee Member, Ad Hoc